Pre-solicitation notice: alarm installation and monitoring services
Closed Pre-Solicitation Posted
Not the latest version. See the latest solicitation from .
- Solicitation number
- 19SF2025Q0009
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561621 Security Systems Services (except Locksmiths)
- Place of performance
- Cape Town Western Cape 7495 South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Consulate General in Cape Town, South Africa, through the Department of State, intends to procure alarm installation and monitoring services for official government properties. Contractors must possess a minimum of ten years of relevant experience in alarm installation and monitoring services, demonstrate technical and financial capability, maintain proper licensing and insurance, and have no adverse criminal record or conflicting political affiliations. The solicitation will be issued as a firm-fixed price contract awarded to the lowest priced technically acceptable offer among qualified vendors who meet all minimum requirements. All offerors must be registered in the System for Award Management (SAM) database at the time of proposal submission, with electronic responses accepted up to 25MB per email. The government may award the contract based on initial offers without discussion, and a pre-quotation conference is planned with details to be provided in the final solicitation due July 30, 2025.
This procurement does not utilize any set-aside designations and will be open to all qualified contractors meeting the specified requirements. No incumbent contractors or potential award values are identified in this pre-solicitation notice, though the contractor will be responsible for supplying all necessary labor and materials for the alarm services. The solicitation document is not yet available but will be posted on SAM.gov when ready, with interested firms able to request copies via email to capetown_quotation@state.gov. The contract structure anticipates a single award to one qualified vendor, with the government planning to conduct a pre-quotation conference to provide additional details about the scope and requirements. Contractors must maintain continuous English language capabilities and demonstrate established business operations with permanent facilities and adequate resources to perform the required services.
Notice text
Please note this solicitation is not ready to be issued as of this date. The U.S. Consulate General Cape Town, South Africa will launch the solicitation on the SAM.gov website when it is available.
General Services.
The U.S. Consulate General in Cape Town intends to solicit proposals for contracted for Alarm installation and Monitoring Services for Official Government Properties.
All firms that respond to the solicitation must be technically qualified and financially responsible to perform the work. At a minimum, each offeror must meet the following requirements when submitting their proposal:
- Be a suitably qualified contractor with no less than ten (10-years) of relevant experience in providing Alarm installation and Monitoring Services.
- Be able to understand written and spoken English.
- Have an established business with a permanent address and telephone listing.
- Have the necessary personnel, equipment, and financial resources available to perform the work.
- Have all licenses and permits required by local law.
- Meet all local insurance requirements.
- Have no adverse criminal record.
- Have no political or business affiliation which could be considered contrary to the interests of the United States.
- Have good experience and past performance records.
*Vendor would be responsible to supply all labor & materials. Details will be made available in the solicitation.
Contract Details.
The intention is to award a firm-fixed price agreement to the qualified vendor who meets the minimum requirements identified above and is the lowest priced of all technically acceptable offers. The Government may award the contract based on the initial offer without discussion.
The Government is planning a pre-quotation conference and the date for this conference will be in the solicitation.
Vendor Registration. All contractors must be registered in the U.S Government’s System for Award Management (SAM) Database at time of proposal submission pursuant to the U.S Federal Acquisition regulation (FAR) provision 52.204-7. Prospective offerors are highly encouraged to register and/or update any lapse in registration at SAM.gov immediately if interested in submitting an offer to this upcoming solicitation. Any offeror not registered at time of proposal submission is subject to immediate disqualification.
SAM Registration Website: https://www.SAM.Gov
Registration Quick Guide: https://www.fsd.gov/sys_attachment.do?sys_id=99a2fa061b0bcd500ca4a97ae54bcb12
Electronic Submission/Responses:
This opportunity allows for electronic responses. Please submit your offer prior to the response date and time. Please ensure your email with your offer does not exceed 25MB, if it does then you might have to send more than one email.
If a firm is interested in competing for this requirement, please provide a written request for a copy of the solicitation documents to capetown_quotation@state.gov . It will also be available for download from www.sam.gov once available.
Notice history
| Notice | Type | Posted |
|---|---|---|
| Alarm Installation and Monitoring Services | Solicitation | |
| Alarm installation and Monitoring services | Solicitation | |
| This notice | Pre-Solicitation |
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