Polaris and Generator Services

The Department of the Air Force Headquarters District Washington is procuring maintenance services for Polaris utility vehicles and generators supporting the 316 Special Forces Group at Joint Base Andrews through solicitation FA286025Q0019. The contract requires comprehensive maintenance services including routine oil changes, tire and battery replacements, preventative maintenance inspections, and on-site diagnostics for 10 Polaris Ranger XP utility vehicles and 4 Generac generators. Contractors must possess specific certifications to work on 2023 Polaris Ranger XP utility vehicles and Generac XD5000E and XG6500 generators, with all personnel required to comply with base security regulations. The procurement will use a Lowest Price Technically Acceptable (LPTA) evaluation method to select the winning proposal. Questions regarding this solicitation must be submitted in writing to dennis.early.2@us.af.mil no later than September 2, 2025, at 12:00 PM EST, with quotes due by September 12, 2025, at 12:00 PM EST.

This opportunity is designated as a Total Small Business Set Aside under NAICS code 811111 (General Automotive Repair) with a size standard of 100 employees, though the solicitation document also references it as a Women-Owned Small Business (WOSB) set-aside. The contract structure includes a base year plus four option years, creating a five-year ordering period spanning from September 30, 2025, to September 29, 2030. Services will be performed at Joint Base Andrews, Maryland, during standard business hours of 8:00 AM to 4:30 PM, Monday through Friday, excluding federal holidays. While specific contract values are not disclosed in the solicitation notice, the maintenance requirements encompass bi-annual oil changes for vehicles, quarterly oil changes for generators, annual tire and battery replacements for vehicles, and twice-yearly battery replacements for generators. All quotes must remain valid for 120 days from the solicitation closing date, and winning contractors must maintain active registration in the System for Award Management (SAM).