Performance Work Statement PWS - Polaris and Generator service (2).pdf

PERFORMANCE WORK

STATEMENT FOR 316

SFG Polaris and Generator Service

PERFORMANCE-BASED WORK STATEMENT

TABLE OF CONTENTS

SECTION PAGE

1 DESCRIPTION OF SERVICES

2 GENERAL INFORMATION

3 SERVICES SUMMARY

4 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

1 DESCRIPTION OF SERVICES: The vendor provides routine and miscellaneous maintenance for the 316 SFG Polaris utility vehicles and generators. The contractor shall be responsible to have all necessary equipment, tools, transportation, and materials necessary to perform Polaris/generator maintenance at both JB Andrews and their shop locations. Performance shall be in accordance with all applicable laws, standards, instructions, executive orders, commercial practices, and requirements contained in this Performance Work Statement (PWS).

1.1 SPECIFIC REQUIREMENTS

Polaris Utility Vehicles:

-A routine maintenance scheduled must be developed with 3 months out that offsets units effectively to minimize downtime.

-Any miscellaneous repairs that arise must receive an on site diagnostic and if applicable will be towed to the maintenance shop location within 2 duty days (Mon-Fri excluding federal holidays and family days) of notification of a downed vehicle.

-Upon completion of any service/maintenance the provider must notify the 316 SSSPTS VCO within 1 duty day.

-The service provider must give weekly updates to the 316 SSSPTS VCO to outline current status and estimated repair times.

-Each Polaris utility vehicle must receive an oil change twice a year to include filter replacements and a Preventative Maintenance Inspection (PMI).

-Each Polaris PMI must cover an inspection of the following items to include repair and/or replacement as necessary: cables check/adjustment as needed, drive train and drive belt, headlights and tailights, engine hose, air filter, spark plugs, fuel system, transmission, heat and a/c, exhaust system, fluids, battery, battery cables, battery contacts, tire pressure and tread, front and rear brakes, and the carburetor.

-Any miscellaneous repairs that are identified during maintenance and/or inspections will be fixed to render the unit operational.

-All 4 of each Polaris vehicles tires shall be replaced once a year to include balancing, valve stem replacement as needed, and disposal of old tire(s).

-Each Polaris will receive a new battery once per year.

-Each Polaris will be powered washed upon completion of maintenance/service, weather permitting.

-Each Polaris vehicle will be test driven upon completion of maintenance/service.

Generators:

-A routine maintenance must scheduled 3 months out that offsets units effectively to minimize downtime.

-Any miscellaneous repairs that arise must receive an on site diagnostic and if applicable will be transported to the maintenance shop location within 2 duty days (Mon-Fri excluding federal holidays and family days) of notification of a downed unit.

-The service provider must give weekly updates to the 316 SSSPTS Supply NCO to outline current status and estimated repair times.

-Upon completion of any service/maintenance the provider must notify the 316 SSPTS Supply NCO within 1 duty day.

-Each generator will receive an oil change once every 3 months to include filter replacements and a Preventative Maintenance Inspection (PMI).

-Each generator PMI must cover an inspection of the following items to include repair and/or replacement as necessary: check of oil, coolant, fuel lines, fuel system, fuel tank, belts, hoses, clamps, connections, exhaust system, battery system, and electrical system.

-Each generator will receive a new battery twice a year.

2 GENERAL INFORMATION:

2.1 HOURS OF OPERATION: The contractor shall perform the services required under this contract during the following hours: 8:00 A.M. - 4:30 P.M., Monday through Friday excluding Federal holidays. Federal holidays include; New Year’s Day, Labor Day, Martin Luther King Day, Columbus Day, Presidents Day, Veterans Day, Memorial Day, Juneteenth Day, Thanksgiving Day, Independence Day, and Christmas Day. Any holiday rescheduling shall be at no additional cost to the government and shall not be the basis for non-performance.

2.2 Security Requirements: All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security regulations of the installation. The contractor shall be responsible for the action of any of their subcontractors and their employees who are working on JBA. The contractor and subcontractor shall hire U.S. citizen(s) that are in possession of a valid State driver’s license and birth certificate. If the employee is not a U.S. citizen, the contractor and/or subcontractor may hire non-U.S. citizens if they are in possession of a Green Card, Social Security Card, Resident Card, Work Visa, and State issued Identification Card. If driving on base a State issued driver’s license is required. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

2.3 WEAPONS. Weapons of any sort are not authorized on JBA, this includes guns, knives, swords, nunchucks, brass knuckles, or any other weapon that has a sole purpose to injure or maim. Combination tools such as Leatherman and small pocketknives with folding blades less than four inches are authorized if used in the performance of duty. Those found in violation of this directive are subject to apprehension, criminal charges, and debarment from the installation.

2.4 ILLEGAL CONTROLLED SUBSTANCE: The U.S. Federal government is the most vocal opponent of the drug industry and it has set the de facto international standards regarding the legality and illegality of different drugs. Illegal controlled substance and narcotics are not authorized on JBA whatsoever. Controlled substances shall not be transported on the installation via vehicle or on an individual person. Marijuana/cannabis, cocaine, crack cocaine, LSD, methamphetamine (meth), heroin, anabolic steroids, psilocybin mushrooms, are some of the forbidden substances (this list is not all-inclusive). Prescription medications are authorized for the person the medication is issued; however, the medication must not be expired, and the label must clearly indicate the name of the person the medication is issued to. Otherwise, prescription medication may be deemed illegal by law enforcement officials. Those found in violation of this directive are subject to apprehension, criminal charges, and debarment from the installation.

2.5 CONTINUATION OF ESSENTIAL DEPARTMENT OF DEFENSE (DOD)

CONTRACTOR SERVICES DURING CRISIS. In the event the contractor is unable to perform his daily operations due to peacetime emergency and/or wartime contingency disturbances, etc., neither the Government nor the contractor shall take action for non-compliance with contract requirements. Upon notification by the CO, the contractor shall perform emergency and special event services, contingencies, operational readiness exercises or inspections. Emergency and special event services will be priced separately from routine services

2.6 GOVERNMENT REMEDIES. The CO shall follow FAR 52.212-4, Contract Terms and Conditions- Commercial Items (May 2015), for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.7 SPECIAL QUALIFICATIONS:

-Certified to work on 2023 Polaris Ranger XP utility vehicles and Generac XD5000E and XG6500 Generators.

2.8 Are items such as licensing, training, security clearances, uniforms, etc. included?

-N/A.

2.9 Does the PWS avoid specifying the educational skill level of the contract workers (except when absolutely necessary)?

-N/A.

3 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES: The US Government will not provide any equipment, fuel, utilities or facilities to the contractor for the execution of this contract. Should an emergency arise, only the necessary basic lifesaving and life support measures will be provided during the emergency.