PIP-II Warm Front Ends Fluids Installation
Closed Solicitation Posted
- Solicitation number
- AD-370370-RO
- Agency
-
Fermi National Accelerator Laboratory
Office of Science, Department of Energy
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Batavia, Illinois 60510, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Energy's Fermi National Accelerator Laboratory, through Fermi Forward Discovery Group, LLC, is seeking a contractor for the PIP-II Warm Front Ends Fluids Installation Replacement project. This procurement involves the installation of Low Conductivity Water (LCW) manifolds and cooling systems for various components of the PIP-II accelerator, including piping systems installation, welding, and pressure testing using Schedule 10, 304L Stainless Steel Seamless Pipe with Gas Tungsten Arc Welding techniques. Contractors must demonstrate at least five years of experience welding carbon and stainless steel piping and provide three similar project references with key personnel having specific industry experience and OSHA training. The evaluation will be conducted using the Lowest Price Technically Acceptable (LPTA) procurement method, with proposals requiring both technical and business components. Critical dates include a mandatory site visit on July 30, 2025, a questions deadline of August 6, 2025, and proposal submissions due by August 18, 2025 (extended from August 16 per Amendment No. 1).
This opportunity is designated as a 100% small business set-aside under NAICS code 238220 for Plumbing, Heating, and Air Conditioning Contractors. The contract will be awarded as a firm fixed-price lump sum arrangement requiring physical piping completion within 45 calendar days and total project completion within 60 calendar days of the Notice to Proceed. Work will be performed at the Fermi National Accelerator Laboratory in Batavia, Illinois, specifically in the lower level of the PIP-II Highbay Building in the Main Ring area adjacent to Wilson Hall. The procurement includes strict security requirements, with all subcontractor employees and sub-tier subcontractors required to comply with REAL-ID requirements for site access, and foreign nationals may face access restrictions or delays. Additional requirements include a 20% bid guarantee (not exceeding $3 million), comprehensive insurance coverage, and submission of extensive documentation including safety records, quality control plans, and various federal compliance certifications.
Notice text
To All Prospective Offerors,
Fermi Forward Discovery Group, LLC (FFDG) is seeking a contractor for PIP-II Warm Front Ends Fluids Installation Replacement at Fermi National Accelerator Laboratory located in Batavia, IL.
This acquisition is being advertised as a 100% small business set-aside and as a lowest price technically acceptable procurement.
The NAICS Code for this procurement is 238220, Plumbing, Heating, and Air Conditioning Contractors.
FFDG REQUIRES ALL SUBCONTRACTOR EMPLOYEES AND SUB-TIER SUBCONTRACTORS COMING ON TO THE FERMILAB AND SOUTH DAKOTA DEPARTMENT OF ENERGY LEASED SITES TO COMPLY WITH REAL-ID REQUIREMENTS. FOR MORE INFORMATION PLEASE GO TO https://eshq.fnal.gov/realid/
SITE VISIT: A site visit is scheduled for July 30, 2025, at 13:00 AM. Visitors should meet in the west entrance lobby of Wilson Hall at the designated time.
Each Offeror is considered a business visitor and is required to fill out an Access Request form no later than July 28, 2025 at:
https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f961975
Upon request approval, the business visitor will receive an informal invitation letter with a QR code, which you must present at the security gate.
If the individual has not submitted the request, the business visitor will be denied entry. Note that onsite access will be dependent on citizenship status. If you are a Foreign National, access may be delayed or denied. If you have a current Fermilab badge, you are not required to fill out the Access Request form.
Please notify me at ryanosul@fnal.gov if you plan on attending.
Offerors are requested to submit questions relative to the RFP and should be submitted via email to ryanosul@fnal.gov. All questions shall be submitted in writing no later than August 06, 2025
Please submit the below with your proposal:
- Exhibit P - Proposal Form
- Certificate of Insurance
- Completed SARC
- Completed PUR-466
- Completed Exhibit L CESHC
- Completed Injury & Data Questionnaire
- Completed Bid Bond
- Completed Exhibit J: SF-1413
- Corporate Safety and Quality plans
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