Amendment 3: Closing Date Extension - Phoenix Area IHS Dental Equipment PM and Repair Services IDIQ contract

The Indian Health Service, part of the Department of Health and Human Services, is soliciting quotes for dental equipment preventative maintenance and repair services across 13 IHS facilities in the Phoenix area, with proposals due May 20, 2026, at 3:00 p.m. MST. This is an IDIQ Firm Fixed-Priced contract with a one-year base term and four one-year option periods extending through May 31, 2031. Requests for information are due May 8, 2026, at 1:00 p.m. MST.

Place of performance spans 13 IHS facilities across Arizona, California, Nevada, and Utah, covering approximately 140,000 Native American users. The contractor must maintain and service dental equipment in accordance with OEM requirements, ANSI/AAMI EQ89:2015 standards, The Joint Commission standards, and NFPA 99. The scope includes annual preventative maintenance (scheduled within 12 months plus or minus 30 days) and corrective repair services within 72 hours of notification for emergency equipment, with unlimited phone support Monday–Friday 8:00 a.m. to 5:00 p.m. EST. Equipment types include air compressors, amalgam separators, delivery units, dental chairs, radiographic units, sterilizing equipment, vacuum systems, and water purification systems.

The prime contractor must maintain active ISO 13485:2016 Medical Device Quality Management System certification throughout contract performance. All-inclusive pricing must cover labor, travel, lodging, parts, and materials. Pricing structure includes flat rates with a minimum of 100 Standard Preventive Maintenance Services and a maximum of 1,500 such services or 100 hours for corrective maintenance per contract year.

Award will be made on Best Value basis, weighing price, technical qualifications, and past performance. Offerors must demonstrate proven history of dental equipment maintenance across three states and twelve service units meeting ANSI/AAMI EQ56:2013 standards. Proposals require three volumes: pricing (completed attachments), technical narrative limited to 15 pages covering qualifications and compliance, and one to five past performance references from the past five years. The NAICS code is 811210; the PSC is J065. Quotations must be submitted by email to Kerri Gilmore at Kerri.Gilmore@ihs.gov.