PANAMAX -26 Lodging, Meals, Conference/Breakout Rms

The Department of the Army Materiel Command Army Contracting Command is soliciting lodging, meals, conference facilities, and transportation services in support of the PANAMAX 26 Component Planning in Crisis Conference hosted by United States Southern Command (USSOUTHCOM) in Miami, Florida. The contractor must provide hotel accommodations for approximately 100 foreign nationals from April 7-15, 2026, including an on-site full-service restaurant capable of serving breakfast, lunch, and dinner daily. Key requirements include seven administration rooms accommodating 20 personnel, one main conference room with dual screens accommodating 200 participants, seven breakout rooms with single screens accommodating 40 participants each, complete audiovisual equipment, shuttle transportation from Miami International Airport, and amenities such as a fitness center, business center, and spa facilities. The solicitation emphasizes that contractors must fulfill every detail outlined in the Performance Work Statement and identifies this as a high-visibility event. Offers are due March 17, 2026 at 8:00 AM, with the Point of Contact identified as KATLIN PHILIBERT at (305) 437-0870.

This solicitation is designated as a Women-Owned Small Business (WOSB) set-aside, restricting competition to eligible firms in that category. The contract requires 800 total room nights, 745 breakfast meals, 760 lunch meals, and 730 dinner meals during the April 7-15, 2026 event period. The hotel must be located within seven miles of Miami, pass Department of Defense security assessment requirements, accommodate early check-in at 8:00 AM and late checkout at 2:00 PM, and maintain high sanitation standards with twice-daily room cleaning. All pricing must be submitted as firm fixed price with payment processed through the Wide Area WorkFlow (WAWF) system via electronic funds transfer. The place of performance is Miami, Florida, and the solicitation number is W91QEX26QA006, issued March 12, 2026.