Solicitation - W91QEX26QA006.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price

Amount

0001 The contractor shall provide Lodging in accordance with Paragraph 5.2 and Table 1 of the Performance Work Statement (PWS).

Pricing Arrangement: Firm Fixed Price

800 Each

0002 The contractor shall provide Breakfast in accordance with Paragraph 5.8.2 and Table 2 of the Performance Work Statement (PWS).

Pricing Arrangement: Firm Fixed Price

745 Each

0003 The contractor shall provide Lunch in accordance with Paragraph 5.8.3 and Table 2 of the Performance Work Statement (PWS).

Pricing Arrangement: Firm Fixed Price

760 Each

0004 The contractor shall provide Dinner in accordance with Paragraph 5.8.2 and Table 2 of the Performance Work Statement (PWS).

Pricing Arrangement: Firm Fixed Price

730 Each

0005 The contractor shall provide Administration Rooms with Internet Access in accordance with Paragraph 5.11.1, Table 3, and Table 4 of the Performance Work Statement (PWS).

Pricing Arrangement: Firm Fixed Price

7 Each

0006 The contractor shall provide a Main Conference Room with two (2) Screens 6' x 8' or comparable size with projectors, Speaker System with two (2) wireless Microphones and Podium, and

7 Each

W91QEX26QA006

Internet Access in accordance with Paragraph 5.11.12, Table 3, and Table 4 of the Performance Work Statement

(PWS).

Pricing Arrangement: Firm Fixed Price

0007 The contractor shall provide Breakout Rooms with one (1) Screens 6' x 8' or comparable size with projectors, Speaker System with one (1) wireless Microphones and Podium, and Internet Access in accordance with Paragraph 5.11.3, Table 3, and Table 4 of the Performance Work Statement (PWS).

Pricing Arrangement: Firm Fixed Price

49 Each

0008 The contractor shall provide Shuttle Transportation From/To MIA Airport/ Hotel for up to One Hundred (100) Foreign Nationals in accordance with Paragraph 5.12, Performance Work Statement (PWS).

Pricing Arrangement: Firm Fixed Price

100 Each

Continuation of Description

Requirements PANAMAX 26 component PIC Miami, FL

Product Service Code : V231 North American Industry Classification System (NAICS) : 721110

Product Service Code : V231 North American Industry Classification System (NAICS) : 721110

Product Service Code : V231 North American Industry Classification System (NAICS) : 721110

Product Service Code : V231 North American Industry Classification System (NAICS) : 721110

Product Service Code : V231 North American Industry Classification System (NAICS) : 721110

Product Service Code : V231 North American Industry Classification System (NAICS) : 721110

Product Service Code : V231 North American Industry Classification System (NAICS) : 721110

Product Service Code : V231 North American Industry Classification System (NAICS) : 721110

Continuation of Inspection and Acceptance

PERFORMANCE WORK STATEMENT (PWS)

PANAMAX 26- Component (PIC)

United States Southern Command (USSOUTHCOM)

Lodging, Conference/Breakout Rooms, Transportation, and Meal Services

7 April 2026 - 15 April 2026

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise any supervision or control over the Contractor's employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the U.S. Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide contract lodging and meals services as defined in this PWS. The contractor shall meet the standards in this contract.

1.1.1 Hotel Location: The contractor shall be in a safe secure location, which shall pass a DOD security assessment. Due to high traffic in the area, the hotel shall be located within seven (7) miles of the city perimeters to transport participants securely to and from the lodging location.

1.1.2 The hotel shall have a full-service restaurant on property and can cater meals.

1.1.3 Airport Shuttle Service: The vendor will provide transportation to and from the airport per the requirements laid out in.

1.1.4 The hotel shall have gym and pool facilities within hotel property.

1.1.5 The contractor shall provide single occupancy rooms, as noted in Table 1.

1.1.6 The contractor shall allow guests an early check-in time as early as 8:00 am (if available) on arrival day and late check-out on departure date (if available). Conference participants wishing to extend their stay in the hotel must check out within the designated checkout time on the specified end date. These guests are fully responsible for any expenses incurred during their extended stay.

1.1.7 Quality Standard of Rooms: All rooms shall include high standards of hygiene, private bath with full toilet and shower facilities, hot and cold running water, and clean linens daily, electricity, and color television with cable, internet service, and appropriate furniture as well as microwave and refrigerator. All regular hotel guest facilities and amenities, to include the hotel business center and the exercise facilities, shall be made available for conference attendees free of charge, if they are registered in the hotel. If customary and available, the contractor shall provide internet/Wi-Fi service in each contracted room at no extra cost to the Government.

1.1.8 The Government will only pay for rooms used ("Contracted"). The Government intends to utilize all rooms requested. However, the possibility exists that due to unforeseen circumstances a few participants may have to cancel their attendance; therefore, the Government reserves the right to cancel the reservation up to 24 hours in advance. If there are no shows, the Government will only pay for the first night for that reservation as a cancellation fee.

1.1.9 The Government Representative (GR) will furnish the contractor a rooming list with all the participant's names by 1600 EST, 2 April 2026.

1.1.10 The US Government may request additional rooms at the same quoted rate, subject to room availability.

1.1.11 Meal Preparations: The contractor shall provide meals to specific participants as directed by the GR and Table 2 below. The Government will only pay for meals consumed by the participants identified under the contract, as shown in Table 2. The GR will indicate by 1 April 2026 which guest's meals are covered by the contract. The hotel shall have a full-service restaurant on property and the ability to cater meals. Hotel will provide meal tickets upon check-in for the meals. The contractor shall provide meals within their main facilities at the hotel restaurant.

1.1.12 Sanitation and cleaning of rooms and areas: Conference rooms shall be sanitized and cleaned twice a day. Contractor shall ensure all conference rooms have been sanitized and cleaned prior to commencing operations for the day and again during the lunch break.

Contractors shall also ensure hand sanitizers are available in each room.

1.2 Background: Lodging, Contract Meals, Conference Rooms, Breakout Rooms, and Transportation for United States Southern Command (USSOUTHCOM, also referred to herein as "the Government") in support of Panamax 2026 Component (PIC).

1.3 Objectives: The Contractor provides the Government with Lodging, Conference Space(s), Breakout Room(s), Transportation for Partner Nations to/from the airport/hotel, and Contract Meals Services.

1.4 Scope: Contractor shall provide non-personal services and deliver to the Government, Lodging, Conference/Breakout Room and Contract Meals as specified in Tables 1-2, and Technical Exhibit 1 in coordination with the Contracting Officer (KO) and Government Representative (GR). The GR will be on site for coordinating activities and will be responsible for monitoring all technical aspects of the contract and assists in contract administration.

1.5 Period of Performance: 7 - 15 April 2026

1.5.1 Partner Nations arrive: 7 April 2026 and depart on 14 and 15 April 2026.

1.6 General Information:

1.6.1 Quality Control Plan (QCP): This Contract is being established using FAR Part 12 Acquisition of Commercial Items and FAR Part 13 Simplified Acquisition Procedures; therefore, no Quality Control Plan (QCP) is required.

1.6.2 Quality Assurance (QA): The Government will rely on the contractor's existing quality assurance systems as a substitute for Government inspection and testing before tender for acceptance conform to the contract requirements. The Government shall rely on the contractor to accomplish all inspection and testing needed to ensure that supplies or services acquired at or below the simplified acquisition threshold conform to contract quality requirements before they are tendered to the Government (reference) FAR Part 46.301., if applicable.

1.6.3 Recognized Holidays: N/A. No federal Holiday falls within the POP.

1.6.4 Place of Performance: The hotel must be located within the vicinity of Miami and have an approved Criminal Threat Assessment.

1.6.5 Type of Contract: The government is expected to award a firm-fixed price contract.

1.6.6 Access and General Protection Policy and Procedures:

1.6.6.1 FPCON: The hotel shall provide the Government's Representative (GR) with an orientation and meeting with the hotel security manager, and direct contact with the hotel staff to resolve security issues. If external security augmentation is used, the hotel security manager shall ensure complete and unlimited access and seamless coordination between the hotel's organic security systems and the external augmentation units.

1.6.6.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use.

1.6.6.3 Escorts: N/A

1.6.6.4 Personnel Security Clearance Requirements: N/A.

1.6.6.5 Background Checks: N/A

1.6.6.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures: N/A

1.6.6.6.1 Contractor Common Access Card (CAC) Eligible Requirements: N/A

1.6.6.6.1.1 Federal Installation/Facility Access: N/A.

1.6.6.6.2. Contractor Non-CAC Eligible Requirements for DOD Facility and Installation Access:

N/A

1.6.7 Employment Eligibility: N/A.

1.6.8 Access to Government Information Systems: N/A.

1.6.9 Key Control: N/A

1.6.10 Lock Combinations: N/A.

1.6.11 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.12 Government Representative (GR): The GR will be identified by separate letter. The GR will coordinate administrative, logistical and miscellaneous issues with the contractor. This representative shall not make any changes to the terms, conditions, standards or cost of the contract. This individual has authority to provide technical directions to the contractor if the direction is within the scope of the contract, it does not constitute a change and has no funding implications.

1.6.12.1 Changes to Contract: The only person authorized to make changes to the contract is the Contracting Officer (not the Government Representative). Failure to clear changes in contract with the Contracting Officer shall result in contractor not receiving compensation for costs incurred. Accordingly, the Contracting Officer shall be notified prior to any additional services performances, and a contract modification shall be issued to the contractor (changes in cost to the Government). The contractor shall only take change orders from the Contracting Officer. Purchases or changes from unauthorized people may result in the contractor not receiving payment for costs incurred.

1.6.12.2 It is emphasized that only a Contracting Officer has the authority to modify the terms of the contract, therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. When/if, in the opinion of the contractor, an effort outside the existing scope of the contract is requested, the contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the contractor under such directions unless the Contracting Officer has issued a contractual change or otherwise resolved the issue.

1.6.13 Key Personnel: The following personnel are considered key personnel by the government: The KO and the GR. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available between 7:00 AM-8:00 PM.

1.6.14 Special Qualifications or Certifications: N/A

1.6.15 Identification of Contractor Employees: N/A

1.6.15.1 Badging of Contractor Employees: N/A

1.6.15.2 Uniform: N/A

1.6.16 Contractor Travel: N/A

1.6.17 Other Direct Costs (ODC): N/A

1.6.18 Data Rights: N/A.

1.6.19. Non-Disclosure Requirements: N/A

1.6.19.1 Non-Disclosure Statements: N/A

1.6.19.2 Advertisement and social media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil /products/DODimagery/commercialuse.html). The Contractor shall not cite any information (e.

g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.6.20 Organizational Conflict of Interest (OCI): N/A

1.6.21 Phase-in/Phase-Out (PIPO) Period: N/A

1.6.22 General Training Requirements:

1.6.22.1 Anti-Terrorism (AT) Level I Training: N/A

1.6.22.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.6.22.3 Information Assurance (IA) Training: N/A

1.6.22.4 Information Assurance (IA)/Information Technology (IT) Training: N/A.

1.6.22.5 Threat Awareness Reporting Program (TARP Training): N/A.

1.6.22.6 iWATCH Training: N/A

1.6.22.7 OPSEC Training: N/A

1.6.23 Overseas Training Requirements:

1.6.23.1 Antiterrorism (AT) Awareness Training for Contractor Personnel Traveling: N/A

1.6.23.2 SERE Training: N/A

1.6.24 Foreign (OCONUS) Requirements: N/A

1.6.24.1 Theater and Country Clearance Requirements: N/A

1.6.24.2 Vetting: N/A

1.6.24.3 Installation Access to DOD Facility or Host Nation Installation: N/A

1.6.24.4 Host Nation Installation Access with No DOD Facility: N/A

1.6.24.5 Deoxyribonucleic Acid (DNA) Samples: N.A

1.6.24.6 Medical Travel Requirement: N/A

1.6.22 Synchronized Pre-deployment and Operational Tracker (SPOT): N/A

PART 2

DEFINITIONS & ACRONYMS

2.1. Definitions:

2.1.1 Area of Responsibility. The U.S. Southern Command (USSOUTHCOM) area of responsibility (AOR) includes the geographic areas of Antigua and Barbuda, Argentina, Aruba, Barbados, Belize, Bolivia, Brazil, British Virgin Islands, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Curacao, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands, French Guiana, Grenada, Guadeloupe, Guatemala, Guyana, Haiti, Honduras, Jamaica, Martinique, Mayotte, Montserrat, Nicaragua, Panama, Paraguay, Peru, Saint Barthelemy, Saint Martin, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, Saint Maarten, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, and Venezuela.

2.1.2. Contractor. The total contractor organization or a separate entity of it, such as an affiliate, division, or plant that performs its own purchasing.

2.1.3. Contracting officer (KO). A person with the authority to enter, administer, and/or terminate contracts and make related determinations and findings.

2.1.4. Government Representative (GR). An individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

2.1.5. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. Deliverable. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7. Foreign National. A foreign national is not a U.S. citizen. Green card holders are also identified as foreign nationals. A foreign national is further categorized as either a third country national or a local national based on the person's citizenship and location of duty.

2.1.8. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the people that are listed in the proposal.

2.1.9. Local National. Local nationals are foreign nationals who are citizens of the country where the performance of duty will occur.

2.1.10. Performance Work Statement (PWS). A statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

2.1.11. Physical Security. Protection of the perimeter area, government property, and assets that prevent the loss or damage of Government property.

2.1.12. Quality Assurance. The various functions, including inspection, performed by the government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.13. Quality Assurance Surveillance Plan (QASP). A plan describing how the agency will survey, observe, test, sample, evaluate and document the Contractor's performance in meeting critical performance standards identified in the contract.

2.1.14. Quality Control (QC). Tasks performed by the Contractor to improve the quality of the organization's output.

2.1.15. Shall. An imperative command: has a duty to or is required to. Denotes that a regulation must be followed unless the contracting officer has obtained a deviation.

2.1.16. Subcontractor. Any supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor or another subcontractor.

2.1.17. Third Country National. Third country nationals are foreign nationals who are not citizens of the country where the performance of duty will occur.

2.1.18. Workday. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.19. Work Week. Monday through Friday, unless specified otherwise.

2.2 Acronyms:

NOTE: Once an acronym has been established, defined and used in a sentence, only the acronym will be used from that point forward.

AFFSSIR Armed Forces Repository of Specimen Samples

ALMS Army Learning Management System

ANSI American National Standards Institute

AOR Area of Responsibility

AR Army Regulation

ATCTS Army Training Certification Tracking System

AT Anti-Terrorism

CAC Common Access Card

CFR Code of Federal Regulations

CI Counterintelligence

CLIN Contract Line-Item Number

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

DD Form 254 Department of Defense Contract Security Requirement List

DNA Deoxyribonucleic Acid (DNA)

DOD Department of Defense

DODD Department of Defense Directive

DODI Department of Defense Instruction

FAR Federal Acquisition Regulation

FHP Force Health Protection

FCG Foreign Clearance Guide

FN Foreign National

FY Fiscal Year

GFE Government Furnished Equipment

GFP Government Furnished Property

GFS Government Furnished Services

IA Information Assurance

IAW In Accordance With

IT Information Technology

JPAS Joint Personnel Adjudication System

JTR Joint Travel Regulation

KO Contracting Officer

LN Local National

LOA Letter of Authorization

NCIC-III National Crime Information Center Interstate Identification Index

NIST National Institute of Standards and Technology

ODC Other Direct Costs

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

OSHA Occupational Safety and Health Administration

OPSEC Operation Security

PIPO Phase In/Phase Out

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QASP Quality Assurance Surveillance Plan

QCP Quality Control Program

RA Requiring Activity

SCR Service Contract Reporting

SOP Standard Operating Procedures

SPOT Synchronized Pre-deployment and Operational Tracker

TCN Third Country National

TE Technical Exhibit

TSDB Terrorist Screening Data Base

U.S.C. United States Code

USSOUTHCOM United States Southern Command

PART 3

Government Furnished Equipment (GFE), Government Furnished Property (GFP), and Government Furnished Services (GFS)

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services None

3.2 Facilities: None

3.3 Utilities: None

3.4 Equipment: None

3.5 Materials: None

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS, in accordance with or as listed in any other sections of this PWS, or as contained within any attachments under this PWS.

4.2 Facility Security Clearance: See paragraph 1.6.6.2.

4.3. Materials: The Contractor shall furnish all materials and supplies necessary to meet the requirements as listed under any other sections of this PWS or as contained within any attachments under this PWS.

4.4. Equipment: The Contractor shall provide all equipment required to meet the requirements as listed under any other sections of this PWS or as contained within any attachments under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks: The Contractor shall provide non-personal services and deliver them to the Government hotel accommodation and meals as specified in Tables 1 and 2, and Technical Exhibit 1 in coordination with the Contracting Officer (KO) and GR.

5.1. Check-in and Checkout: The contractor shall allow guests an early check-in time as early as 9:00 AM on 7 April 2026 (if available) on arrival day and late check-out at 2:00 PM on departure dates of 14 to 15 April 2026 (if available). Conference participants wishing to extend their stay in the hotel must check out within the designated checkout time on the specified end date. These guests are fully responsible for any expenses incurred during their extended stay.

5.2. Lodging. The Contractor shall provide sufficient rooms to accommodate lodging for approximately one hundred (100) Guests total as noted below in Table 1. All registered guests will be checking in on 7 April 2026 and checking out on 14 and 15 April 2026.

5.2.1. The US Government will only pay for rooms and services (actually) used and any applicable penalties due to late cancellations, but not to exceed one night charge.

5.2.2 Table 1 - LODGING

April 2026 SUN

MON

TUES

WED

THURS

FRI

SAT

TOTAL

Regular Rooms (Contract)

0 0 100 100 100 100 100 500

April 2026 SUN

MON

TUES

WED

THURS

FRI

100 100 100 0 0 0

5.3. Hotel Security and Force Protection Inspection: The hotel shall provide the Government's Representative (GR) with an orientation and meeting with the hotel security manager, and direct contact with the hotel staff to resolve security issues. If external security augmentation is used, the hotel security manager shall ensure complete and unlimited access and seamless coordination between the hotel's organic security systems and the external augmentation units.

5.4. Hotel Representative: The contractor shall provide a representative to act as a liaison with the GR. The contract representative shall be of sufficient authority to resolve issues as they arise and shall be available during the period of contract performance. The contractor shall provide the GR with a list of on-call hotel points-of-contact who have the authority to resolve issues affecting their areas of support.

5.5. Hotel Service Breakdowns: The contractor shall ensure that any maintenance or repairs of hotel equipment, including guest rooms, elevators, kitchen equipment, etc., shall be corrected immediately at the contractor's expense, without further cost to the Government. In the event of power failure(s), the hotel shall provide back-up power sources within one (1) hour. All equipment shall be repaired within one (1) hour or replaced within two (2) hours of the reported malfunction.

5.6 Baggage Service: The contractor shall have baggage handling equipment available for hotel guests during check-in and check-out.

5.7 Extended Stays: Guests wishing to extend their stay in the hotel must check out within the designated checkout time on the specified end date according to the contracted date. Guests who wish to extend their stay at the hotel beyond contracted date may do so at the hotel's discretion and the guests' own financial resources. If flights are delayed/cancelled due to inclement weather the participants covered under the lodging contract shall be allowed to come back to the Hotel and use the facilities while awaiting transportation. If the delay/cancellation is such that guests must stay an extra night/s awaiting transportation they will have the option of checking back in at the U.S. Government expense, subject to room availability.

5.8 Meals:

5.8.1 Hotel meal Program: The contractor shall provide meals to specific participants as directed by the GR and Table 2 below. The GR will indicate by 2 April 2026 which guest's meals are covered by the contract. The hotel shall have a full-service restaurant on property and the ability to cater for meals. Contractors shall use voucher system to account for meals consumed; the contractor shall provide vouchers to the GR to account for meals served. The vouchers for contracted meals shall be used to provide a consumption list (head count) at the end of each business day to the GR with an invoice showing actual charges for each meal.

Only personnel staying in the contracted rooms will be entitled to use vouchers for meals. The Government will only pay for meals consumed and accounted for by vouchers. Contractor shall submit receipts and other billing information as requested by the KO or GR. NOTE: Payment for any drink containing alcohol is the responsibility of and must be paid for separately by the guest requesting such beverage.

5.8.2 Breakfast: Breakfast shall consist of juices, fresh fruits, pastries, bread as well as hot dishes (eggs, bacon, sausage, ham, etc.), coffee and tea. If the restaurant cannot accommodate all participants eating at the same time, a separate room shall be required for breakfast.

5.8.2.1 If breakfast is not included in the lodging rate, the Government will only pay for meals consumed by the participants identified under the contract, as shown in Table 2. The participants will identify themselves by their room number or submit a meal voucher ticket prior to the meal. The GR will supervise this process.

5.8.2.2 Breakfast Schedule: The contractor shall provide breakfast, at a minimum, from 8 - 15 April 2026, between the hours of 6:00 AM - 08:00 AM.

5.8.3 Lunch: The contractor shall provide lunch for those participants identified under the contract in a rooming list provided by the GR by 2 April 2026 (See Table 2). The contractor shall furnish the menu items to the GR for acceptance no later than 1700, 2 April 2026. Lunch shall be consistent with a value sufficient to provide a complete lunch meal at a minimum, consist of a choice of main entrees, side dishes, dessert or fresh fruit, and a non-alcoholic beverage such as water, juice, soft drinks, tea and/or coffee. Any unauthorized charges outside of the agreed upon meal offerings shall be billed directly to the ordering individual and the US Government will not be held responsible for unsettled accounts billed directly to the guest.

Direct specification of these meals will be discussed with the hotel and the GR.

5.8.3.1 The Government will only pay for meals consumed by the invited participants, who will identify themselves by providing their meal voucher and room number prior to the meal. All meal receipts associated with this conference shall be submitted daily to the GR for verification and accountability. Any meal tickets not used by those covered under the contract shall be turned back into the vendor for accountability. The contractor shall furnish the menu items to the GR for acceptance no later than 1700, 2 April 2022.

5.8.3.2 Lunch Schedule: The contractor shall provide lunch, at a minimum, from 7 - 15 April 2026, between the hours of 11:30 AM - 1:30 PM.

5.8.4 Dinner: The contractor shall provide dinner meal tickets for those participants identified under the contract by 2 April 2026 (See Table 2). No special arrangements for specific rooms are necessary, but they might be for the meals. Participants will choose their meals from the restaurant's menu. Dinner shall be consistent with a value sufficient to provide a complete dinner meal and, at a minimum, consist of a choice of main entrees, side dishes, dessert or fresh fruit, and a non-alcoholic beverage such as water, juice, soft drinks, tea and/or coffee.

5.8.4.1 The Government will only pay for meals consumed by the invited participants, who will identify themselves by providing their meal voucher and room number prior to the meal. All meal receipts associated with this conference shall be submitted daily to the GR for verification and accountability. Any meal tickets not used by those covered under the contract shall be turned back into the vendor for accountability. The contractor shall furnish the menu items to the GR for acceptance no later than 1700, 2 April 2026.

5.8.4.2: Dinner Schedule: From 7-14 April 2026, Dinner shall be served, at a minimum time frame, between the hours of 6:00 PM-Restaurant closing.

5.8.5 Alcohol Policy: The Government will not pay for alcoholic beverages during any meal or any other time during this event. If any participant covered by the contract requests an alcoholic beverage, the restaurant invoice shall separate the charge for alcoholic beverage and food. All meal receipts associated with this conference shall be submitted daily to the GR for verification and accountability. Direct specification of these meals will be discussed with the hotel and the GR. If an alcoholic beverage is served, the hotel will give the conference participant a separate receipt for that alcoholic purchase and annotate the participant's room number. The hotel will only issue "food" receipts to the Government.

5.8.5.1 Tax Exemption: Tax exemption, if any, applies to self-fund as well as contract-funded attendees; therefore, taxes shall be removed from bill once forms have been submitted to hotel by the Government Representative.

Table 2 - MEALS

<font color="#000000"> April 2026 Breakfast

SUN

MON

TUES

WED

THURS

FRI

0 0 15 100 100 100 100 415

SUN

MON

TUES

WED

THURS

FRI

100 100 100 30 0 0 0 330

April 2026 Lunches

SUN

MON

TUES

WED

THURS

FRI

0 0 30 100 100 100 100 430

SUN

MON

TUES

WED

THURS

FRI

100 100 100 30 0 0 0 330

April Dinners

SUN

MON

TUES

WED

THURS

FRI

SAT

TOTAL

0 0 100 100 100 100 100 500

SUN

MON

TUES

WED

THURS

FRI

100 100 30 0 0 0 0 230

5.9 Hotel Items/Amenities Included in Contract: The contractor shall provide a fitness center with a variety of fitness equipment on hotel premises. All regular hotel guest facilities and amenities, to include the hotel business center and the spa facilities, shall be made available for all participants who are registered at the hotel.

5.10. Hotel Items/Amenities Excluded from The Contract: The Government will not pay for movies, mini-bars, laundry, room service, telephone calls from or charged to guest rooms, or any other hotel charges other than those specifically provided in this contract.

5.10.1 Movies, mini-bars, service charges, etc. shall be itemized separately on service bills.

Hotel guests shall be responsible for all legitimate charges appearing on their lodging statements, except for the contracted lodging and meals.

5.10.2 The contractor's staff shall inform guests during check-in, which services shall not be covered by the Government. The contractor's staff shall request a credit card from all guests upon check-in. Charges not covered by the contract are to be resolved between the guests and the hotel.

5.11 Conference/Breakout/Administrative Room Facilities: The contractor shall provide lodging, meals, and conference facilities within their main facilities with all conference rooms/spaces in proximity to each other and if possible, on the same floor level.

5.11.1 Administration Room(s): The contractor shall provide a meeting space to be used as an Administration/Operations Room. This room shall be used by the conference staff personnel as an event command/administrative center and shall be furnished with tables and chairs (exact number of tables and chairs and room configuration will be determined by GR). The room shall be large enough to accommodate office space for staff of twenty (20) personnel. This room shall be cleaned daily at the completion of the working day. If the room is not large enough to accommodate all twenty (20) personnel, then two rooms are acceptable if they are side by side.

This room shall also include internet, electrical hook-ups and adequate lighting. The contractor shall provide a "house phone" for inside hotel and local calls only. The contractor shall provide the Government with access to this room 24 hours a day. The GR will secure this room daily to prevent unauthorized access by non-Government personnel during the contract period of performance. Set up for the admin room shall be accomplished no later than 1800 on 7 April 2026.

5.11.2 The Main Conference Room will be used from 8 - 14 April 2026. The contractor shall provide a ballroom type space for up to Two Hundred (200) participants. Twenty (20) seats shall be in a classroom style (Four (4) sets of Five (5) chairs with a table for each set) in a single row and the remaining one hundred and eighty (180) seats in theater style behind the classroom setup. Power strips shall be provided for each attendant to be able to power laptops they may bring. This room shall allow sessions to be conducted in comfort and with minimum distractions. This room shall also be equipped with two screens of approximately 6ft to 8ft and still have enough space to accommodate interpretation booths, at the rear of the room. The rooms shall not have any columns or other obstructing features. Set up for this Conference room shall be accomplished no later than 1800 on 7 April 2026. The conference room shall have dimmer switches and blackout curtains (or similar) to allow for slide/audio visual presentations. All seats shall be cushioned, and tables shall be covered with tablecloths. The classroom style seating in the main conference room shall have tablecloths and skirting. The conference room configuration and usage time can be changed at any time prior to the conference to accommodate last-minute changes. If additional chairs or tables are required, the GR will coordinate with the hotel representative. This conference room shall be completely cleaned at the end of each conference day. Contractor personnel shall be available for changes in room configuration as needed. The GR will provide instructions to the contractor regarding the exact configuration of the room.

5.11.3 Break Out Rooms. The contractor shall provide seven (7) "Break Out Room" in theater style for up to forty (40) participants. Meetings here shall be conducted in comfort and with minimum distractions. Power strips shall be provided for each attendant to be able to power laptops they may bring. These rooms shall be used on 8 - 14 April 2026. Room configuration and usage time can be changed at any time prior to the conference to accommodate last-minute requirements. This room shall be completely cleaned and sanitized at the end of each conference day. Set up for the Breakout Rooms shall be accomplished no later than 1800 on 7 April 2026. If additional chairs or tables are required, the GR will coordinate with the hotel representative. Contractor personnel shall be available for changes in room configuration as needed. The GR will provide instructions to the contractor regarding the exact configuration of the room.

Table 3 - CONFERENCE SPACES

April 2026 SUN

MON

TUES

WED

THURS

FRI

SAT

Week

Total Days

Administration Room(s) (20 pp.)

0 0 0 1 1 1 1 4

Main Conference Room (200 pp.)

0 0 0 1 1 1 1 4

Break Out Rooms

(40 pp.)

0 0 0 7 7 7 7 28

April 2026 SUN

MON

TUES

WED

THURS

FRI

SAT

Week

TOTAL

Administration Room(s)

(20 pp.)

1 1 1 0 0 0 0 3

Main Conference Room

(200 pp.)

1 1 1 0 0 0 0 3

Break Out Room

(40 pp.)

7 7 7 0 0 0 0 21

Table 4 - AUDIOVISUAL FOR CONFERENCE ROOMS

Administration Room

(8-14 April 2026)

Internet Access

Main Conference Room

(8-14 April 2026)

Two (2) Screens 6' x 8' or comparable size with projectors.

Speaker System with two (2) wireless Microphones and Podium Internet for conference participants.

Breakout Room

(8-14 April 2026)

One (1) Screen 6' x 8' or comparable size projector screen w/ projector. Speaker System with One (1) wireless Microphone and Podium

Internet for conference participants.

5.12 TRANSPORTATION FOR THE PARTNER NATIONS TO/FROM THE AIRPORT/HOTEL:

Vendor will provide Shuttle Transportation From/To MIA Airport/ Hotel for up to One Hundred

(100) attendees that are covered under the lodging requirements of this contract. Anticipated arrival date for the Partner Nations at Miami International Airport is 7 April 2026. Partner Nations will depart on 14th and 15th of April 2026.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 DOD Commercial Use of Imagery Guidelines

6.1.2 AR 190-13, The Army Physical Security Program

6.1.3 Army Directive 2014-05, Policy and Implementation Procedures for CAC Credentialing Access for Uncleared Contractors

6.1.4 DOD 5220.22-M, National Industrial Security Program Operating Manual

6.1.5 Defense Federal Acquisition Regulation Supplement (DFARS)

6.1.6 Joint Travel Regulation (JTR)

6.1.7 AR 735-5, Policies and Procedures for Property Accountability

6.1.8 DODD 8570.01, Information Assurance Training Certification and Workforce Management

6.1.9 DOD 8570.01-M, Information Assurance Workforce Improvement Program

6.1.10 AR 25-2, Information Assurance

6.1.11 DODI 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces

6.1.12 USSOUTHCOM SC Regulation 40-501, Medical Suitability Screening Regulation

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1 Attachments: Technical Exhibit 1 - UNIVERSAL CONTROL MEASURES TO MITIGATE

RISK OF FOODBORNE ILLNESS

Exhibit 1

UNIVERSAL CONTROL MEASURES TO MITIGATE RISK OF FOODBORNE ILLNESS

(Revised 12 November 2014)

A. FOODBORNE ILLNESS

Foodborne illness may be caused by microorganisms such as bacteria, viruses, or parasites, and improper processing, storage or handling of food greatly increase the risk for illness.

Taking extra care to follow the steps outlined in this document will significantly help reduce the chance of foodborne illness.

B. TIME-TEMPERATURE MEASURES

1. Raw animal foods will be cooked to heat all parts of the food to the following minimum requirements for temperature and time:

(a) 145F/63C for 15sec for raw shell eggs for immediate service, fish, seafood, beef, veal, lamb, and commercially raised game animals.

(b) 155F/68C for 15sec for eggs not prepared for immediate service and pork; OR 66C one minute; OR 63C for 3 minutes.

(c) 165F/74C for 15sec for poultry, stuffed fish, stuffed meat, and stuffed pasta. Poultry will not be stuffed. Stuffing and dressing will be cooked separately.

(d) Cooks will use a properly calibrated and sanitized (e.g. Alcohol wipes) thermometer to measure temperature.

2. Fruits and vegetables that are cooked for hot holding will be cooked to a temperature of 135F /57C. Cut fruits and vegetables under refrigeration will be held at 41F/5C or less until cooked or served.

3. Foods held hot will be maintained at 135F/57C or higher. Temperatures need to be verified with a properly sanitized thermometer. Hot foods, not kept at 135F/57C or greater since preparation will be discarded after 4 hours. Cold foods served and not held at 41F/5C or less will be discarded after 4 hours.

4. Potentially Hazardous Foods (PHF) will be thawed in one of the following manners (listed most to least desirable):

(a) In refrigeration that maintains the food temperature at 41F/5C or less.

(b) Completely submerged under running potable water at a water temperature of 70F (21C) or below with sufficient water velocity to agitate and float off loose particles in an overflow.

(c) Microwave (only if cooked immediately thereafter).

5. Refrigerated foods will be protected/wrapped properly and clearly marked with time/date of preparation or opening and use-by date (7 days or less) and stored at 41F/5C or less.

6. Frozen foods need to be clearly marked with time/date of preparation or packaging and use by date (45 days or less) and stored frozen at 0F/-18C or less.

7. Shell eggs at receipt will be at 45F/7C or below and stored under refrigeration at 41F/5C or less.

8. Obtain products from wholesale distributors that deliver food at the proper temperature and in sealed packages with labels identifying the product. Food products stored in packages other than their original container or package shall be labeled with original product name and time /date when original container/package was first opened.

9. Under no circumstances will leftover food be reheated, mixed with fresh ingredients, or served again for future meals; however, bakery items may be served again at the next scheduled meal.

10. The following foods may not be served in a ready-to-eat (RTE) form: (a) raw animal food (such as Sushi or raw- marinated fish, raw molluscan shellfish, and steak) (b) partially cooked food (such as lightly cooked fish, rare meat, and soft-cooked eggs) (c) raw seed or bean sprouts (d) ice, unless from an authorized/approved ice plant or other authorized potable water source. Non-potable/non-approved ice used for cooling will not come in direct contact with the food item being cooled (e) Unpasteurized fruit juices or dairy products.

C. CROSS-CONTAMINATION MEASURES

1. Cross contamination of food will be prevented by: (a) separating raw animal foods during storage and preparation from RTE foods and cooked foods. This can be accomplished by using separate equipment (cutting boards, utensils) and during storage - by arranging RTE items over products requiring lower cooking temperatures and products requiring higher cooking temperatures on the bottom (b) all cutting boards, utensils, and food contact surfaces used for potentially hazardous foods (PHF) will be cleaned and sanitized throughout the day at least every 4 hours or at any time during the operation when contamination may have occurred.

2. Before being peeled, cut, combined with other ingredients, or offered in a RTE form, raw fresh fruits and vegetables will be:

(a) Thoroughly washed in potable water to remove soil and other contaminants.

(b) When chlorine solution is used for disinfecting whole fresh fruits and vegetables, it is used at a 50-200 ppm concentration level.

(c) Completely immerse FF&V for at least 1 minute in the disinfecting solution.

3. Food will be protected from contamination by storing the food in a clean dry location; where it is not exposed to splash, dust, or other contamination; and at least 15 cm/6 in above the floor.

During preparation, unpackaged food will be protected from environmental sources of contamination.

4. Recommend holding tank for bulk water (designated for kitchen and shower use, etc....) be secured with a lock and that bulk water be maintained at 1.0 ppm free available chlorine and checked daily.

5. Food service workers shall eat, drink, or use any form of tobacco ONLY in designated areas where the contamination of exposed food; clean equipment, utensils, and linens; unwrapped single service and single use articles; or other items needing protection cannot result.

D. FOOD CONTACT SURFACES MEASURES

1. Utilize the 3-compartment sink as follows:

(a) First compartment (WASH) - equipment and utensils will be thoroughly washed with detergent and hot water at no less than 110F/43C.

(b) Second compartment (RINSE) - Equipment and utensils rinsed in clean water no less than 120F/49C.

(c) Third compartment (SANITIZE) - Sanitize equipment and utensils in one of the following manners:

1. Immerse in hot water 171F/77C or above for at least 30 seconds.

2. Immerse in approved sanitizer (ex. chlorine solution for at least 15 seconds at temperature of 75F/24C and concentration of 100 ppm chlorine (5 ppm FAC). Add 16 tsp (80 ml) of 5% liquid bleach to 40 L of water to achieve 5 ppm FAC. Chlorine test strips shall be provided at each sink.

2. Ware washing machines that use hot water to sanitize will achieve a dishware/utensil surface temperature of 160F (71C).

3. Cleaned and sanitized equipment and utensils will be stored: (a) in a clean and dry location

(b) where they are not exposed to splashes, dust, or other contamination (c) on a rack above the floor that permits air drying (d) either covered or inverted.

4. Plates and utensils will be allowed to air-dry after washing and sanitizing to prevent recontamination.

5. Cleaning clothes used for wiping food spills will be reasonably clean and stored in a chemical sanitizer solution…