Operation, Preventative Maintenance, & Seasonal Services at the Denver TOC

This Solicitation (SIR) is for Operation, Preventative Maintenance, and Seasonal Services at the Denver Technical Operations Center (TOC) located in Denver, CO to be completed as required in the Scope of Work that is located as attachment J-1 of the attached Solicitation 697DCK-20-R-00048.

This acquisition is set-aside for Small Business.  The principal North American Industry Classification System (NAICS) code applicable to this effort is 561210 – Facilities Support Services with the size standard of $41.5 million.

The resulting award will be Firm-Fixed Price Contract. 

A Site Visit will be held on Wednesday, December 9, 2020 at 10:00 am Local Time. Please email me with the names of those attending and the name of the company they are representing no later than Tuesday, December 8, 2020 by 12:00 noon Central Time.  Each company will be limited to two (2) total attendees and should complete the attached COVID-19 Wellness Self Check prior to arriving at the FAA Facility.  The address to the Denver Technical Operations Center is 26805 E 68th Ave, Denver, CO 80249 and Dale Ogden will be your point of contact at the site visit.   Please document all your questions while at the site visit and submit them to Jennifer J Davis (jennifer.j.davis@faa.gov) via email by the date and time as directed below.

Questions or comments pertaining to this SIR must be submitted in written form via email to Jennifer J Davis, Contracting Officer, at jennifer.j.davis@faa.gov no later than 12:00 noon Central Time on Monday, December 28, 2020.  Questions and responses that clarify the SIR may be provided to all Offerors; if this information is provided to all Offerors, the source of the questions will not be identified.  Responses to all questions and any necessary amendments made to the SIR will be made by 2:00 pm Central Time on Thursday, December 31, 2020.

All responses must reference the solicitation number (697DCK-20-R-00048) and be submitted to the following email address: jennifer.j.davis@faa.gov.

SA18 PROPOSAL CONTENT

Submission of Offer. An Offeror shall submit an offer which shall include the following:

Proposal (Provide 1 copy).

NOTE: The contractor's proposal shall include:

[ ] Cover letter stating that no exceptions are taken to any specification requirements or contract terms and condition, or detailed summary of all exceptions taken

[ ] Signed SOLICITATION, OFFER, AND AWARD form (and all amendments if issued)

[ ] Part I, Section B, SUPPLIES/SERVICES & PRICE/COST thru Part IV, Section K, REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS (Note: ensure Offeror completes Section I, clause 3.6.3-3 Hazardous Material Identification and Material Safety Data)

[ ] A Technical Proposal demonstrating how all the required services in the Statement of Work and Level 2 Cleaning Services Statement of Work will be completed and a demonstration of Key Personnel that will manage this contract including a sample format for the Service Call Log required per the SOW.

[ ] A financial capability letter from your financial institution with the below listed

Name, email and telephone number of bank's point of contact

Number of year's business has been conducted with each bank

Types of open accounts (checking, loans, etc)

Balance of current accounts (the banks will provide a 'range of figures' for this information, such as medium five figures range)

[ ] A certificate of liability from your insurance company that shows you can meet the requirements identified in Part I, Section H, SW.H-1 Insurance Requirements Schedule.

[ ] No less than three (3) Past Performance References of similar work to the requirements in this SIR

[ ] No less than three (3) Past Experience Submittals showing completion of similar work to the requirements in this

SIR
 

SA56 EVALUATION FACTORS FOR AWARD - SERVICES

The Government will make award to the contractor offering the lowest priced, technically acceptable offer. The Government will make award to the responsible offeror whose proposal conforms to the solicitation terms and conditions. The Government reserves the right to award on initial offers without discussions or to conduct one-on-one discussions with one or more offerors to clarify issues relating to scope, pricing, and responsibility. Proposals shall be evaluated as either 'acceptable' or unacceptable' on the basis of the following criteria:

A. Past Experience.

Provide a list of at least three (3) successful contracts that provided operations management, preventative maintenance, janitorial services, mail collection and distribution, and seasonal services including landscaping and snow removal within the past five (5) years. Specifically identify projects of similar scope and complexity as described in the Scope of Work in this solicitation. Be specific and provide details. For each project address the following points:

a) Project Title, description and contract number

b) Client names, phone numbers, and contact person

c) Dollar Value

d) Scope of Work in detail

e) Percentages of work subcontracted and nature of that work

f) Award and Completion dates

g) Any contractual issues or technical matters disputed, and resolution thereof

h) Any claims and resolution thereof (i.e., nature, number dollar value)

i) Any relevant information that would reflect on the offeror’s ability to meet schedule constraints

Standard for Review: An acceptable proposal must demonstrate at least three (3) successful relevant projects in the past five (5) years similar to the current requirement. The FAA reserves the right to contact the customers listed as references, and to apply that information in its final determination.

B. Past Performance.

An Offeror is required to have at least three (3) CSS from third party references completed and submitted directly to Jennifer J Davis at jennifer.j.davis@faa.gov. The CSS is attached to the solicitation announcement as Attachment J-4.

Standard for Review: At least three (3) CSS must be received from third party references before the solicitation deadline with an average rating of Good or higher. The FAA reserves the right to contact customers listed as references and conduct a CSS by telephone in the event there is insufficient competition due to the lack of surveys received. If the Contractor does not have an applicable performance history, then within the cover letter the Contractor must indicate the reason for such absence of past performance history and provide a proposed project management plan to ensure the quality of the services to be performed. Keep in mind that the FAA may use information other than that provided by the Contractor in connection with this solicitation. Any negative customer review that is verified by the CO may deem the proposal unacceptable and will be rejected from further consideration.

CONSIDERATION OF PRICE: The offeror must submit pricing information as prescribed in PART I – SECTION B of the Request for Offers. The Government will make award based on successful negotiation of price and conformance with solicitation terms and conditions to the lowest priced, technically acceptable offer. Pricing is required for the base and each option year for each service. The price for the Level 2 Proactive Service will not be included in the price evaluation since this is an optional service that may or may not be implemented. If full pricing is not received, the proposal will be deemed unacceptable.

(End of Provision)

Contractors must be registered with the System for Award Management, www.sam.gov on the date established for receipt of offers (January 11, 2021). Reference AMS Clause 3.3.1-33, paragraph (d), “if the offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer may proceed to award to the next otherwise successful registered Offeror.”

DURING THE SOLICITATION, ALL COMMUNICATIONS WILL BE CONDUCTED ONLY WITH JENNIFER J DAVIS, CONTRACT SPECIALIST, VIA EMAIL (jennifer.j.davis@faa.gov).  NO PHONE CALLS WILL BE ACCEPTED.

MILESTONES
SIR out – 12/02/2020

Site Visit Attendee List due – 12/08/2020 by 12:00 noon CT

Site Visit – 12/09/2020 @ 10:00 am Local Time

Questions due – 12/28/2020 by 12 noon CT

Answers out – 12/31/2020 by 2:00 pm CT

Proposals due – 01/11/2021 by 12:00 noon CT

All submissions must be received no later than 12:00 noon Central Time on Monday, January 11, 2021.  Offerors assume full responsibility of ensuring that proposals are received at the place and by the date and time specified above.  Late submittal of proposals will not be accepted. 

The Government will not be liable for costs associated with the preparation and submittal of inquiries or responses to this announcement and will not reimburse any firm for costs incurred in responding to this SIR.  Responses will not be returned.

This Solicitation (SIR) is for Operation, Preventative Maintenance, and Seasonal Services at the Denver Technical Operations Center (TOC) located in Denver, CO to be completed as required in the Scope of Work that is located as attachment J-1 of the attached Solicitation 697DCK-20-R-00048.

This acquisition is set-aside for Small Business.  The principal North American Industry Classification System (NAICS) code applicable to this effort is 561210 – Facilities Support Services with the size standard of $41.5 million.

The resulting award will be Firm-Fixed Price Contract. 

A Site Visit will be held on Wednesday, December 9, 2020 at 10:00 am Local Time. Please email me with the names of those attending and the name of the company they are representing no later than Tuesday, December 8, 2020 by 12:00 noon Central Time.  Each company will be limited to two (2) total attendees and should complete the attached COVID-19 Wellness Self Check prior to arriving at the FAA Facility.  The address to the Denver Technical Operations Center is 26805 E 68th Ave, Denver, CO 80249 and Dale Ogden will be your point of contact at the site visit.   Please document all your questions while at the site visit and submit them to Jennifer J Davis (jennifer.j.davis@faa.gov) via email by the date and time as directed below.

Questions or comments pertaining to this SIR must be submitted in written form via email to Jennifer J Davis, Contracting Officer, at jennifer.j.davis@faa.gov no later than 12:00 noon Central Time on Monday, December 28, 2020.  Questions and responses that clarify the SIR may be provided to all Offerors; if this information is provided to all Offerors, the source of the questions will not be identified.  Responses to all questions and any necessary amendments made to the SIR will be made by 2:00 pm Central Time on Thursday, December 31, 2020.

All responses must reference the solicitation number (697DCK-20-R-00048) and be submitted to the following email address: jennifer.j.davis@faa.gov.

SA18 PROPOSAL CONTENT

Submission of Offer. An Offeror shall submit an offer which shall include the following:

Proposal (Provide 1 copy).

NOTE: The contractor's proposal shall include:

[ ] Cover letter stating that no exceptions are taken to any specification requirements or contract terms and condition, or detailed summary of all exceptions taken

[ ] Signed SOLICITATION, OFFER, AND AWARD form (amendments if issued

[ ] Part I, Section B, SUPPLIES/SERVICES & PRICE/COST thru Part IV, Section K, REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS (Note: ensure Offeror completes Section I, clause 3.6.3-3 Hazardous Material Identification and Material Safety Data)

[ ] A Technical Proposal demonstrating how all the required services in the Statement of Work and Level 2 Cleaning Services Statement of Work will be completed and a demonstration of Key Personnel that will manage this contract including a sample format for the Service Call Log required per the SOW.

[ ] A financial capability letter from your financial institution with the below listed

Name, email and telephone number of bank's point of contact

Number of year's business has been conducted with each bank

Types of open accounts (checking, loans, etc)

Balance of current accounts (the banks will provide a 'range of figures' for this information, such as medium five figures range)

[ ] A certificate of liability from your insurance company that shows you can meet the requirements identified in Part I, Section H, SW.H-1 Insurance Requirements Schedule.

[ ] No less than three (3) Past Performance References of similar work to the requirements in this SIR

[ ] No less than three (3) Past Experience Submittals showing completion of similar work to the requirements in this

SIR
 

SA56 EVALUATION FACTORS FOR AWARD - SERVICES

The Government will make award to the contractor offering the lowest priced, technically acceptable offer. The Government will make award to the responsible offeror whose proposal conforms to the solicitation terms and conditions. The Government reserves the right to award on initial offers without discussions or to conduct one-on-one discussions with one or more offerors to clarify issues relating to scope, pricing, and responsibility. Proposals shall be evaluated as either 'acceptable' or unacceptable' on the basis of the following criteria:

A. Past Experience.

Provide a list of at least three (3) successful contracts that provided operations management, preventative maintenance, janitorial services, mail collection and distribution, and seasonal services including landscaping and snow removal within the past five (5) years. Specifically identify projects of similar scope and complexity as described in the Scope of Work in this solicitation. Be specific and provide details. For each project address the following points:

a) Project Title, description and contract number

b) Client names, phone numbers, and contact person

c) Dollar Value

d) Scope of Work in detail

e) Percentages of work subcontracted and nature of that work

f) Award and Completion dates

g) Any contractual issues or technical matters disputed, and resolution thereof

h) Any claims and resolution thereof (i.e., nature, number dollar value)

i) Any relevant information that would reflect on the offeror’s ability to meet schedule constraints

Standard for Review: An acceptable proposal must demonstrate at least three (3) successful relevant projects in the past five (5) years similar to the current requirement. The FAA reserves the right to contact the customers listed as references, and to apply that information in its final determination.

B. Past Performance.

An Offeror is required to have at least three (3) CSS from third party references completed and submitted directly to Jennifer J Davis at jennifer.j.davis@faa.gov. The CSS is attached to the solicitation announcement as Attachment J-4.

Standard for Review: At least three (3) CSS must be received from third party references before the solicitation deadline with an average rating of Good or higher. The FAA reserves the right to contact customers listed as references and conduct a CSS by telephone in the event there is insufficient competition due to the lack of surveys received. If the Contractor does not have an applicable performance history, then within the cover letter the Contractor must indicate the reason for such absence of past performance history and provide a proposed project management plan to ensure the quality of the services to be performed. Keep in mind that the FAA may use information other than that provided by the Contractor in connection with this solicitation. Any negative customer review that is verified by the CO may deem the proposal unacceptable and will be rejected from further consideration.

CONSIDERATION OF PRICE: The offeror must submit pricing information as prescribed in PART I – SECTION B of the Request for Offers. The Government will make award based on successful negotiation of price and conformance with solicitation terms and conditions to the lowest priced, technically acceptable offer. Pricing is required for the base and each option year for each service. The price for the Level 2 Proactive Service will not be included in the price evaluation since this is an optional service that may or may not be implemented. If full pricing is not received, the proposal will be deemed unacceptable.

(End of Provision)

Contractors must be registered with the System for Award Management, www.sam.gov on the date established for receipt of offers (January 11, 2021). Reference AMS Clause 3.3.1-33, paragraph (d), “if the offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer may proceed to award to the next otherwise successful registered Offeror.”

DURING THE SOLICITATION, ALL COMMUNICATIONS WILL BE CONDUCTED ONLY WITH JENNIFER J DAVIS, CONTRACT SPECIALIST, VIA EMAIL (jennifer.j.davis@faa.gov).  NO PHONE CALLS WILL BE ACCEPTED.

MILESTONES
SIR out – 12/02/2020

Site Visit Attendee List due – 12/08/2020 by 12:00 noon CT

Site Visit – 12/09/2020 @ 10:00 am Local Time

Questions due – 12/28/2020 by 12 noon CT

Answers out – 12/31/2020 by 2:00 pm CT

Proposals due – 01/11/2021 by 12:00 noon CT

All submissions must be received no later than 12:00 noon Central Time on Monday, January 11, 2021.  Offerors assume full responsibility of ensuring that proposals are received at the place and by the date and time specified above.  Late submittal of proposals will not be accepted. 

The Government will not be liable for costs associated with the preparation and submittal of inquiries or responses to this announcement and will not reimburse any firm for costs incurred in responding to this SIR.  Responses will not be returned.