Notice of Intent to Sole Source - Preventative Maintenance of JEOL IT200 Scanning Electron Microscope

The US Department of Commerce (DOC), National Oceanic and Atmospheric Administration (NOAA), National Centers for Coastal Ocean Science (NCCOS), Business Support Branch intends to negotiate on a sole source basis, under the statutory authority of FAR 13.106-1(b)(1)(i), with JEOL USA Inc. to provide Preventative Maintenance to NOAA’s JEOL IT200 with EDS Scanning Electron Microscope. The North American Industry Classification Code (NAICS) for this acquisition is 811210, Electronic and Precision Equipment Repair and Maintenance, with a business size standard of $34.0M.

Sole Source Justification

The instrument and its required software operating system, can only be serviced by JEOL as there are no other authorized services providers that have access to this proprietary software. JEOL is the only authorized service provider which can service the Solid-State Dry EDS Detection Unit since JEOL has patents rights to this detector.

Special Notice

This special notice is not a solicitation for competitive quotes, nor will one be posted on Contract Opportunities.  However, if an interested party believes that it is capable of meeting the requirements and be in compliance with the above justification, they may submit substantiating documentation in writing within the open period of this notice.  Responses can be sent via e-mail to scott.beliveau@noaa.gov .  Documentation will be evaluated solely for the purpose of determining whether or not to conduct this procurement on a competitive basis. A determination by the Government not to conduct a competitive procurement, based upon response to this notice, is solely within the discretion of the Government. Oral communications are not acceptable in response to this notice.

All responsible sources may submit a Capability Statement in accordance with the solicitation, which shall be considered by the agency if received on or before 11:00 AM EDT on August 25, 2023.  The Capability Statement must contain material in sufficient detail to allow NOAA to determine if the party can meet all of the requirements. 

All electronic correspondence shall have the subject line read: 

Announcement Number: 1333MG-23-Q-01603

Project Title: Preventative Maintenance of JEOL IT200 with EDS Scanning Electron Microscope

It is the Contractor’s sole responsibility to ensure that any correspondence, transmitted to the specified Government representative(s) is received prior to the due date specified herein. 

The Government representative(s) will verify receipt of your email, if notification is not received within 24 hours of your email, 

The notice will remain open from 8/15/2023 to 8/25/2023.