Notice of Intent to Sole Source e3 Med-Acoustics Audiology and Hearing Testing Maintenance

Notice of Intent

The Defense Health Agency (DHA) intends to negotiate on a sole source basis in accordance with FAR part 13.106-1(b)(1).  The proposed source is E3 Diagnostics dba e3 Med-Acoustics, Inc, 3305 Breckinridge Boulevard, Suite 120, Duluth, GA 30096.  This acquisition is for maintenance on designated government owned Audiology and Hearing Testing equipment for the Navy Medicine Readiness & Training Command (NMRTC) Jacksonville, FL and Naval Air Station Key West, Marine Corp Logistics Base Albany, Naval Air Station Jacksonville, Naval Submarine Base Kings Bay, and Naval Station Mayport.  The contractor shall accomplish services for annual Preventive Maintenance and Emergency Services.

It is the contractor’s responsibility to be familiar with the applicable FAR and DFARS clauses and provisions.  The FAR and DFARS clauses may be accessed in full text at the below-referenced addresses:

FAR Clauses: http://acquisition.gov/browsefar

DFARS Clauses: https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

This acquisition is for a base year plus four option years award to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personnel services necessary to perform preventive maintenance and corrective maintenance Government-owned audiology and hearing testing equipment manufactured by Grason-Stadler Inc, Interacoustics A/S, Welch Allyn Inc, and Maico Diagnostics US.  The Contractor shall provide preventive maintenance to include regularly scheduled preventive maintenance and annual calibration as per manufacture’s recommendations. The Contractor shall provide corrective maintenance, as required, to include, repair, adjustment, calibration, software manipulation and upgrades or other action taken to return a piece of equipment to original manufacturers specifications following a failure, damage, or other incident that causes the product to no longer perform within the original specifications. Work shall be performed at the Naval Air Station Key West, Marine Corp Logistics Base Albany, Naval Air Station Jacksonville, Naval Submarine Base Kings Bay, and Naval Station Mayport.

Contractor shall be OEM authorized dealer, authorized distributor, or authorized reseller for the proposed software/hardware and equipment such that OEM warranty and services are provided and maintained by the OEM.  All software licensing, warranty, and services associated with the software/hardware and equipment shall be in accordance with OEM terms and conditions.

Instructions to Vendors

There are no set-aside restrictions for this requirement. The North American Industry Classification System (NAICS) Codes is 811210 – Electronic and Precision Equipment Repair and Maintenance.

This notice of intent is not a request for competitive proposals and no solicitation document exists for the requirement; however, if a vendor challenges the basis for this requirement, please submit a capability statement that includes sufficient detail and with convincing evidence that clearly demonstrates the capability to submit a product meeting the minimum requirements specified above.  Capability statements shall not exceed 5 (8.5 x 11 inch) pages using a font size no smaller than 12-point.  All capability statements received by the due date of this notice will be considered by the Government.  A request for documentation or additional information or submission that only ask questions will not be considered as an affirmative response.  A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government.  Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source procurement.

Responses Submission

Capability statements are due by 10:00 A.M. EST, 8 April 2024. Capability statements shall be submitted by email ONLY as a Microsoft Word or Adobe PDF attachment to monika.a.jarvis.civ@health.mil. No phone calls will be accepted.