Norlake walk-in freezers and cooler control panel replacement
Closed Solicitation Posted
- Solicitation number
- 1232SA26Q0383
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Griffin, Georgia 30223, United States
- Points of contact
-
- Richard Hawthorne richard.hawthorne@usda.gov (662) 686-5296
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of Agriculture Agricultural Research Service is seeking quotations for the replacement of outdated Norlake control panels and temperature charting systems through Request for Quotation 1232SA26Q0383. The procurement requires a turnkey replacement of three existing control panels serving two walk-in freezers operating at -18°C and one walk-in cooler operating at +4°C with 25% humidity control. Technical requirements mandate equipment meeting or exceeding precise specifications including temperature accuracy of 0.5°C and humidity accuracy of 1%, dual-probe monitoring of both air and product temperatures, high/low alarms, integrated charting systems with paper data logging capability, and compliance with NEC, OSHA, and ARS 242.1M standards. The government will evaluate quotations based on price and technical capability, reserving the right to select a superior technical solution regardless of price. Critical deadlines include a mandatory site visit on April 2, 2026, at 9:00 a.m. in Griffin, Georgia, a question submission deadline of April 6, 2026, at 1:00 p.m. ET, and a quotation due date of April 8, 2026, at 5:00 p.m. ET.
This acquisition is designated as a Total Small Business Set-Aside under NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a $19 million small business size standard, restricting competition to qualifying small businesses. No incumbent contractor is referenced in the solicitation documents. The contract requires delivery within 60 days of award, encompassing all professional services, labor, equipment, installation, temporary thermostat solutions during changeover, removal and disposal of legacy equipment, site restoration, and on-site training. The scope of work involves three specific units located at the University of Georgia Griffin Campus: Freezer #1 (Model M21307, Serial 15061515), Freezer #2 (Model M19004, Serial 09100782), and Cooler (Model M20513, Serial 1121048). All work will be performed in Griffin, Georgia, with quotations required to include vendor SAM.gov UEI number, detailed technical documentation with meets/does not meet statements, unit and total pricing including shipping costs, estimated lead time and delivery date, and confirmation of 60-day quote validity.
Notice text
2 versions
Update #2 · Latest ·
RFQ has been ammended to reflect the updated POC for the site visit, from Chris Bolye to Tiffany Fields. All other information remains the same.
_________________________________________________________________________________
Description -
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 1232SA26Q0383 is issued as a Request for Quotation (RFQ) for the replacement of outdated and malfunctioning Norlake control panels and temperature charting systems.
This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 238220 – Plumbing, Heating, and Air-Conditioning Contractors The small business size standard is $19M This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
Scope of Work
The Contractor shall provide all professional services, labor, and equipment for a turnkey replacement of three (3) existing control panels:
Building #4482: Two (2) walk-in freezers (Operating Temp: -18°C).
- Freezer #1: Model # M21307 | Serial # 15061515
- Freezer #2: Model # M19004 | Serial # 09100782
- Building #4484: One (1) walk-in cooler (Operating Temp: +4°C / 25% Humidity).
- Cooler: Model # M20513 | Serial # 1121048
Technical Requirements
- Equipment Standard: Provide and install new Norlake control panels (or equal). Any "or equal" equipment must be compatible with existing mounting footprints or include necessary custom trim/mounting hardware to ensure a clean, airtight, and sealed installation. Proposed equipment must meet or exceed the following specifications:
- Scientific Precision:
- Accuracy of ± 0.5°C for temperature and ± 1% for humidity.
- Monitoring & Alarming:
- Dual-Probe Control: Must monitor both Air Temperature and Product/Simulated Mass Temperature.
- High/Low Alarms: Required for Air, Product, and Humidity readings.
- Charting & Data:
- Integrated temperature charting for all units; Building #4484 (Cooler) must also include integrated humidity charting.
- Charting systems must support Paper data logging for historical compliance records.
- Operating Ranges:
- Freezers: Must sustain -18°C or lower.
- Cooler: Must sustain +4°C and maintain humidity below 25%.
- Installation & Continuity: Provide and install all necessary wiring and sensors. Contractor must provide and verify temporary thermostat solutions to ensure units remain in full operation during the changeover.
Award Type
The Government intends to make one award from this solicitation. Therefore, to be considered responsive, contractors must submit pricing for all items.
Evaluation and Basis for Award
The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services
is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the offeror representing the best value to the Government.
The Government will conduct a comparative evaluation of quotes to select the Contractor that is best suited to fulfill the requirement. The evaluation factors are: Price and Technical Capability. The Government reserves the right to select a quote that represents a superior technical solution, even if it is not the lowest priced.
Submission Requirements:
To be considered, provide a quote on company letterhead including:
- Vendor Details: SAM.gov UEI Number.
- Technical Documentation: Descriptive material and a "meets/does not meet" statement for the minimum specifications.
- Pricing: Unit price and total price (including all shipping/delivery costs).
- Timeline: Estimated lead time/delivery date.
- Validity: Quote must be valid for at least 60 days.
Offerors shall identify where the offered item meets or does not meet each of the Government's functional and performance minimum specifications listed herein.
Please ensure all email correspondence includes the solicitation number in the subject line. Emails without the RFQ number in the subject line may not be seen, read, and /or reviewed and therefore disqualified from consideration.
QUESTIONS REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at Richard.hawthorne@usda.gov, NO LATER THAN 1:00 p. m. ET, April 6th, 2026. Questions will only be accepted via email and WILL NOT be answered if received after this date/time.
QUOTES REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at Richard.hawthorne@usda.gov , NO LATER THAN 5:00 p. m. ET, April 8th, 2026.
Place of Performance:
USDA- ARS
University of Georgia Griffin Campus
1109 Experiment Street
Griffin, GA 30223
Site Visit:
- Purpose: To confirm location, dimensions, and existing conditions. No consideration will be given to claims based on a lack of knowledge of existing conditions.
- Date/Time: 9:00 AM, Thursday, 4/2/26.
- Meeting Location: Parking lot at the Seed Processing building (260 Stuckey Drive, Griffin, GA 30223). The building is located on the University of Georgia Griffin Campus, the main address for the campus is 1109 Experiment Street Griffin Georgia 30223.
- POC: Tiffany Fields, 770-347-7649, Tiffany.Fields@usda.gov
- Inquiries: The POC is for site visit coordination and physical access only. The POC does not have authority to answer questions regarding the RFQ, technical specifications, or contract terms. All formal inquiries and Requests for Information (RFIs) must be submitted in writing to the Contracting Officer.
Update #1 ·
Description -
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.
Solicitation number 1232SA26Q0383 is issued as a Request for Quotation (RFQ) for the replacement of outdated and malfunctioning Norlake control panels and temperature charting systems.
This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 238220 – Plumbing, Heating, and Air-Conditioning Contractors The small business size standard is $19M This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.
Scope of Work
The Contractor shall provide all professional services, labor, and equipment for a turnkey replacement of three (3) existing control panels:
Building #4482: Two (2) walk-in freezers (Operating Temp: -18°C).
- Freezer #1: Model # M21307 | Serial # 15061515
- Freezer #2: Model # M19004 | Serial # 09100782
- Building #4484: One (1) walk-in cooler (Operating Temp: +4°C / 25% Humidity).
- Cooler: Model # M20513 | Serial # 1121048
Technical Requirements
- Equipment Standard: Provide and install new Norlake control panels (or equal). Any "or equal" equipment must be compatible with existing mounting footprints or include necessary custom trim/mounting hardware to ensure a clean, airtight, and sealed installation. Proposed equipment must meet or exceed the following specifications:
- Scientific Precision:
- Accuracy of ± 0.5°C for temperature and ± 1% for humidity.
- Monitoring & Alarming:
- Dual-Probe Control: Must monitor both Air Temperature and Product/Simulated Mass Temperature.
- High/Low Alarms: Required for Air, Product, and Humidity readings.
- Charting & Data:
- Integrated temperature charting for all units; Building #4484 (Cooler) must also include integrated humidity charting.
- Charting systems must support Paper data logging for historical compliance records.
- Operating Ranges:
- Freezers: Must sustain -18°C or lower.
- Cooler: Must sustain +4°C and maintain humidity below 25%.
- Installation & Continuity: Provide and install all necessary wiring and sensors. Contractor must provide and verify temporary thermostat solutions to ensure units remain in full operation during the changeover.
Award Type
The Government intends to make one award from this solicitation. Therefore, to be considered responsive, contractors must submit pricing for all items.
Evaluation and Basis for Award
The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services
is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the offeror representing the best value to the Government.
The Government will conduct a comparative evaluation of quotes to select the Contractor that is best suited to fulfill the requirement. The evaluation factors are: Price and Technical Capability. The Government reserves the right to select a quote that represents a superior technical solution, even if it is not the lowest priced.
Submission Requirements:
To be considered, provide a quote on company letterhead including:
- Vendor Details: SAM.gov UEI Number.
- Technical Documentation: Descriptive material and a "meets/does not meet" statement for the minimum specifications.
- Pricing: Unit price and total price (including all shipping/delivery costs).
- Timeline: Estimated lead time/delivery date.
- Validity: Quote must be valid for at least 60 days.
Offerors shall identify where the offered item meets or does not meet each of the Government's functional and performance minimum specifications listed herein.
Please ensure all email correspondence includes the solicitation number in the subject line. Emails without the RFQ number in the subject line may not be seen, read, and /or reviewed and therefore disqualified from consideration.
QUESTIONS REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at Richard.hawthorne@usda.gov, NO LATER THAN 1:00 p. m. ET, April 6th, 2026. Questions will only be accepted via email and WILL NOT be answered if received after this date/time.
QUOTES REGARDING THIS RFQ ARE DUE TO RICHARD HAWTHORNE at Richard.hawthorne@usda.gov , NO LATER THAN 5:00 p. m. ET, April 8th, 2026.
Place of Performance:
USDA- ARS
University of Georgia Griffin Campus
1109 Experiment Street
Griffin, GA 30223
Site Visit:
- Purpose: To confirm location, dimensions, and existing conditions. No consideration will be given to claims based on a lack of knowledge of existing conditions.
- Date/Time: 9:00 AM, Thursday, 4/2/26.
- Meeting Location: Parking lot at the Seed Processing building (260 Stuckey Drive, Griffin, GA 30223). The building is located on the University of Georgia Griffin Campus, the main address for the campus is 1109 Experiment Street Griffin Georgia 30223.
- POC: Chris Boyle, (404) 695-8238, Chris.Boyle@usda.gov
- Inquiries: The POC is for site visit coordination and physical access only. The POC does not have authority to answer questions regarding the RFQ, technical specifications, or contract terms. All formal inquiries and Requests for Information (RFIs) must be submitted in writing to the Contracting Officer.
Attachments
| File | Type | Posted |
|---|---|---|
| RFQ 1232SA26Q0383.pdf | ||
| RFQ 1232SA26Q0383.pdf | ||
| SCA Wage Rates.pdf |
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