Norfolk Naval Shipyard FY 24 Career Fair

ANSWERS TO QUESTIONS HAVE BEEN ATTACHED 

The purpose of this Amendment 01 is to update the following attachments: 

1.Combination Synopsis Solicitation Amendment 01

2. Attachment 2 Quote Sheet 

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title:                Rental Space for Career Fair

Solicitation Number:            N4215824QN001

Solicitation Issue Date:         Wednesday, 8 November 2023

Response Deadline:               Wednesday, 22 November 2023 no later than 1530 (EST)

POC: Christina Vega

christina.r.vega.civ@us.navy.mil

757-396-9830

Contracting Officer:  Denise Swain

denise.j.swain.civ@us.navy.mil

757-396-2206

GENERAL INFORMATION

1. This is a combined synopsis/solicitation notice for commercial product/services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

1. This solicitation is being issued as a(n): Request for Quotation (RFQ).

1. This solicitation document and incorporated provisions and clauses are those in effect through, Federal Acquisition Circular (FAC) Number/Effective Date: 2023-05 / 09/22/2023

1. This acquisition is for A Small Business Set aside

1. North American Industry Classification System Code (NAICS) 531120 - Lessors of Nonresidential Buildings (except Miniwarehouses) and Product or Service Code (PSC) R499 Support- Professional: Other.

1. The size standard is $34M All qualified small businesses under this industry are encouraged to submit quotes.

REQUIREMENT INFORMATION

Description:

The Norfolk Naval Shipyard has a requirement for Conference Room rental space for recurring nine (9) monthly Career Fairs in accordance with the SOW. Six of those Career fairs will be local to Hampton Roads, two will be located in Richmond, VA, and one will be located in the vicinity of The Outer Banks, NC.

NOTE: All offerors must propose all 9 scheduled events, in order to be considered responsive. One award will be issued to the quote that represents the lowest price technically acceptable in accordance with the specifications within the SOW.

Place of Delivery/Performance/Acceptance/FOB Point:

There will be 9 Career Fair locations. Six locations will be local to Hampton Roads, two will be located in Richmond, VA and one will be within the vicinity of The Outer Banks, NC (See SOW). 

FOB Origin

* Please specify shipping charges separately if quote is for FOB Origin.

* Contractor may propose alternate line item details as required.

Line Item

Description

Quantity

Unit of Measure

0001

Rental space for career fair for January

Chesapeake Conference Center

1

Month

0002

Rental space for career fair for February

Virginia Beach Conference Center

1

Month

0003

Rental space for career fair for March

Richmond, VA

1

Month

0004

Rental space for career fair for April

Renaissance Portsmouth

1

Month

0005

Rental space for career fair for May

North Carolina – The Outer Banks

1

Month

0006

Rental space for career fair for July

Chesapeake Conference Center

1

Month

0007

Rental space for career fair for August

Richmond, VA

1

Month

0008

Rental space for career fair for October

Virginia Beach Conference Center

1

Month

0009

Rental space for career fair for December

Renaissance Portsmouth

1

Month

INSTRUCTIONS TO OFFERORS

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language  there in:

1. Questions may be submitted to the POC and Contracting Officer listed above no later than 15November 2023 by 1530.   Questions submitted after this date may not be answered.
2. Quotes in response to this solicitation must be submitted via email to the POC and Contracting Officer listed above no later than the established deadline.

1. Quotes must be valid through 22 January, 2024

1. All price quotations and contractor information must be submitted on Attachment 2 - Quote Sheet, and it must be filled in entirely. The quotation shall consist of the following sections: (1) Technical and (2) Past Performance and (3) Price. One (1) electronic copy of the quotation shall be provided.

                  Technical

      The contractor shall submit a technical submission that demonstrates a complete understanding of each item’s specifications as stated in the solicitation and their capability to deliver the required elements for the FY24 Career Fair. This submission shall be inclusive of the following:

• Doc shall state how the contractor intends to complete the work as stated in the SOW/PWS in as much or as little detail as they believe required.
• Executed Representations and Certifications, unless completed in SAM. FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at SAM.gov for FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and  applicable to this solicitation.

Past Performance

• Contractors may submit past performance that is recent, (within 5 years) and relevant, (Technical Evaluator’s Discretion) to this requirement.

Price

• All price quotations and contractor information must be submitted on Attachment 2 - Quote Sheet, and it must be filled in entirely.

1. Technical and Past Performance documents can be submitted in Word, Excel and PDF format. Each element (Technical/Past Performance) should not exceed two pages in length (font shall not be smaller than 10 pt).

EVALUATION CRITERIA

FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services applies to this acquisition. As prescribed in FAR 12.301(c)(1), the following addendum is provided for this solicitation and hereby amends any language  there in:

1. The Government intends to award one Firm Fixed Price, (FFP) contract resulting from this solicitation to the responsible offeror whose quote conforms to the solicitation will be most advantageous to the Government, price and other factors considered. This solicitation will be evaluated with Lowest Price Technically Acceptable, (LPTA) criteria. The   following factors shall be used to evaluate offers:

• Technical Acceptability
• Past Performance
• Price

Award(s) will be made for the technically acceptable item or combination of technically acceptable and past performance items that result in the lowest aggregate price to the Government.

• Ability to Receive Award, if a contractor has been disbarred, has any active exclusions listed in SAM.gov or an Inactive SAM.gov account at the time their quote was submitted, they are not eligible for award. If the vendor does not meet the Set-Aside criteria, (if any) listed in paragraph 4 and 5 of the GENERAL INFORMATION Section, they cannot be eligible for award.

Technical Acceptability

Technical Acceptability will be determined by reviewing the technical approach documents submitted for the FY24 NNSY Career Fair.

Technical Evaluation Ratings

Rating

Description

Acceptable

Quote meets all of the requirements identified.

Unacceptable

Quote does not meet all of the requirements identified.

Failure to meet any technical requirement for an item will make the quotation unacceptable for that item.

If an item is technically unacceptable, its price will not be considered for award.

Past Performance

Contractors may submit past performance that is recent, (within 5 years) and relevant, (Technical Evaluator’s Discretion) to this requirement.

Past Performance Evaluation Ratings

Rating

Description

Acceptable

The Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown

Unacceptable

The Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Price, will be evaluated on a comparative basis amongst all received quotations and the Government’s   estimate. All price quotations and contractor information must be submitted on Attachment B- Quote Sheet, and it must be filled in entirely.

The vendor’s proposed price will be evaluated on the basis of price reasonableness.  All prices must be considered fair and reasonable as determined by the Government.

 **THE FULL COMBO CAN BE FOUND AS AN ATTACHMENT**

The purpose of this Amendment 01 is to update the following attachments: 

1.Combination Synopsis Solicitation Amendment 01

2. Attachment 2 Quote Sheet 

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title:                Rental Space for Career Fair

Solicitation Number:            N4215824QN001

Solicitation Issue Date:         Wednesday, 8 November 2023

Response Deadline:               Wednesday, 22 November 2023 no later than 1530 (EST)

POC: Christina Vega

christina.r.vega.civ@us.navy.mil

757-396-9830

Contracting Officer:  Denise Swain

denise.j.swain.civ@us.navy.mil

757-396-2206

GENERAL INFORMATION

1. This is a combined synopsis/solicitation notice for commercial product/services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

1. This solicitation is being issued as a(n): Request for Quotation (RFQ).

1. This solicitation document and incorporated provisions and clauses are those in effect through, Federal Acquisition Circular (FAC) Number/Effective Date: 2023-05 / 09/22/2023

1. This acquisition is for A Small Business Set aside

1. North American Industry Classification System Code (NAICS) 531120 - Lessors of Nonresidential Buildings (except Miniwarehouses) and Product or Service Code (PSC) R499 Support- Professional: Other.

1. The size standard is $34M All qualified small businesses under this industry are encouraged to submit quotes.

REQUIREMENT INFORMATION

Description:

The Norfolk Naval Shipyard has a requirement for Conference Room rental space for recurring nine (9) monthly Career Fairs in accordance with the SOW. Six of those Career fairs will be local to Hampton Roads, two will be located in Richmond, VA, and one will be located in the vicinity of The Outer Banks, NC.

NOTE: All offerors must propose all 9 scheduled events, in order to be considered responsive. One award will be issued to the quote that represents the lowest price technically acceptable in accordance with the specifications within the SOW.

Place of Delivery/Performance/Acceptance/FOB Point:

There will be 9 Career Fair locations. Six locations will be local to Hampton Roads, two will be located in Richmond, VA and one will be within the vicinity of The Outer Banks, NC (See SOW). 

FOB Origin

* Please specify shipping charges separately if quote is for FOB Origin.

* Contractor may propose alternate line item details as required.

Line Item

Description

Quantity

Unit of Measure

0001

Rental space for career fair for January

Chesapeake Conference Center

1

Month

0002

Rental space for career fair for February

Virginia Beach Conference Center

1

Month

0003

Rental space for career fair for March

Richmond, VA

1

Month

0004

Rental space for career fair for April

Renaissance Portsmouth

1

Month

0005

Rental space for career fair for May

North Carolina – The Outer Banks

1

Month

0006

Rental space for career fair for July

Chesapeake Conference Center

1

Month

0007

Rental space for career fair for August

Richmond, VA

1

Month

0008

Rental space for career fair for October

Virginia Beach Conference Center

1

Month

0009

Rental space for career fair for December

Renaissance Portsmouth

1

Month

INSTRUCTIONS TO OFFERORS

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language  there in:

1. Questions may be submitted to the POC and Contracting Officer listed above no later than 15November 2023 by 1530.   Questions submitted after this date may not be answered.
2. Quotes in response to this solicitation must be submitted via email to the POC and Contracting Officer listed above no later than the established deadline.

1. Quotes must be valid through 22 January, 2024

1. All price quotations and contractor information must be submitted on Attachment 2 - Quote Sheet, and it must be filled in entirely. The quotation shall consist of the following sections: (1) Technical and (2) Past Performance and (3) Price. One (1) electronic copy of the quotation shall be provided.

                  Technical

      The contractor shall submit a technical submission that demonstrates a complete understanding of each item’s specifications as stated in the solicitation and their capability to deliver the required elements for the FY24 Career Fair. This submission shall be inclusive of the following:

• Doc shall state how the contractor intends to complete the work as stated in the SOW/PWS in as much or as little detail as they believe required.
• Executed Representations and Certifications, unless completed in SAM. FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at SAM.gov for FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and  applicable to this solicitation.

Past Performance

• Contractors may submit past performance that is recent, (within 5 years) and relevant, (Technical Evaluator’s Discretion) to this requirement.

Price

• All price quotations and contractor information must be submitted on Attachment 2 - Quote Sheet, and it must be filled in entirely.

1. Technical and Past Performance documents can be submitted in Word, Excel and PDF format. Each element (Technical/Past Performance) should not exceed two pages in length (font shall not be smaller than 10 pt).

EVALUATION CRITERIA

FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services applies to this acquisition. As prescribed in FAR 12.301(c)(1), the following addendum is provided for this solicitation and hereby amends any language  there in:

1. The Government intends to award one Firm Fixed Price, (FFP) contract resulting from this solicitation to the responsible offeror whose quote conforms to the solicitation will be most advantageous to the Government, price and other factors considered. This solicitation will be evaluated with Lowest Price Technically Acceptable, (LPTA) criteria. The   following factors shall be used to evaluate offers:

• Technical Acceptability
• Past Performance
• Price

Award(s) will be made for the technically acceptable item or combination of technically acceptable and past performance items that result in the lowest aggregate price to the Government.

• Ability to Receive Award, if a contractor has been disbarred, has any active exclusions listed in SAM.gov or an Inactive SAM.gov account at the time their quote was submitted, they are not eligible for award. If the vendor does not meet the Set-Aside criteria, (if any) listed in paragraph 4 and 5 of the GENERAL INFORMATION Section, they cannot be eligible for award.

Technical Acceptability

Technical Acceptability will be determined by reviewing the technical approach documents submitted for the FY24 NNSY Career Fair.

Technical Evaluation Ratings

Rating

Description

Acceptable

Quote meets all of the requirements identified.

Unacceptable

Quote does not meet all of the requirements identified.

Failure to meet any technical requirement for an item will make the quotation unacceptable for that item.

If an item is technically unacceptable, its price will not be considered for award.

Past Performance

Contractors may submit past performance that is recent, (within 5 years) and relevant, (Technical Evaluator’s Discretion) to this requirement.

Past Performance Evaluation Ratings

Rating

Description

Acceptable

The Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown

Unacceptable

The Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Price, will be evaluated on a comparative basis amongst all received quotations and the Government’s   estimate. All price quotations and contractor information must be submitted on Attachment B- Quote Sheet, and it must be filled in entirely.

The vendor’s proposed price will be evaluated on the basis of price reasonableness.  All prices must be considered fair and reasonable as determined by the Government.

 **THE FULL COMBO CAN BE FOUND AS AN ATTACHMENT**

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title:                Rental Space for Career Fair

Solicitation Number:            N4215824QN001

Solicitation Issue Date:         Wednesday, 8 November 2023

Response Deadline:               Wednesday, 22 November 2023 no later than 1530 (EST)

POC: Christina Vega

christina.r.vega.civ@us.navy.mil

757-396-9830

Contracting Officer:  Denise Swain

denise.j.swain.civ@us.navy.mil

757-396-2206

GENERAL INFORMATION

1. This is a combined synopsis/solicitation notice for commercial product/services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

1. This solicitation is being issued as a(n): Request for Quotation (RFQ).

1. This solicitation document and incorporated provisions and clauses are those in effect through, Federal Acquisition Circular (FAC) Number/Effective Date: 2023-05 / 09/22/2023

1. This acquisition is for A Small Business Set aside

1. North American Industry Classification System Code (NAICS) 531120 - Lessors of Nonresidential Buildings (except Miniwarehouses) and Product or Service Code (PSC) R499 Support- Professional: Other.

1. The size standard is $34M All qualified small businesses under this industry are encouraged to submit quotes.

REQUIREMENT INFORMATION

Description:

The Norfolk Naval Shipyard has a requirement for Conference Room rental space for recurring nine (9) monthly Career Fairs in accordance with the SOW. Six of those Career fairs will be local to Hampton Roads, two will be located in Richmond, VA, and one will be located in the vicinity of The Outer Banks, NC.

NOTE: All offerors must propose all 9 scheduled events, in order to be considered responsive. One award will be issued to the quote that represents the lowest price technically acceptable in accordance with the specifications within the SOW.

Place of Delivery/Performance/Acceptance/FOB Point:

There will be 9 Career Fair locations. Six locations will be local to Hampton Roads, two will be located in Richmond, VA and one will be within the vicinity of The Outer Banks, NC (See SOW). 

FOB Origin

* Please specify shipping charges separately if quote is for FOB Origin.

* Contractor may propose alternate line item details as required.

Line Item

Description

Quantity

Unit of Measure

0001

Rental space for career fair for January

Chesapeake Conference Center

1

Month

0002

Rental space for career fair for February

Virginia Beach Conference Center

1

Month

0003

Rental space for career fair for March

Richmond, VA

1

Month

0004

Rental space for career fair for April

Renaissance Portsmouth

1

Month

0005

Rental space for career fair for May

North Carolina – The Outer Banks

1

Month

0006

Rental space for career fair for July

Chesapeake Conference Center

1

Month

0007

Rental space for career fair for August

Richmond, VA

1

Month

0008

Rental space for career fair for October

Virginia Beach Conference Center

1

Month

0009

Rental space for career fair for December

Renaissance Portsmouth

1

Month

INSTRUCTIONS TO OFFERORS

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language  there in:

1. Questions may be submitted to the POC and Contracting Officer listed above no later than 15November 2023 by 1530.   Questions submitted after this date may not be answered.
2. Quotes in response to this solicitation must be submitted via email to the POC and Contracting Officer listed above no later than the established deadline.

1. Quotes must be valid through 22 January, 2024

1. All price quotations and contractor information must be submitted on Attachment 2 - Quote Sheet, and it must be filled in entirely. The quotation shall consist of the following sections: (1) Technical and (2) Past Performance and (3) Price. One (1) electronic copy of the quotation shall be provided.

                  Technical

      The contractor shall submit a technical submission that demonstrates a complete understanding of each item’s specifications as stated in the solicitation and their capability to deliver the required elements for the FY24 Career Fair. This submission shall be inclusive of the following:

• Doc shall state how the contractor intends to complete the work as stated in the SOW/PWS in as much or as little detail as they believe required.
• Executed Representations and Certifications, unless completed in SAM. FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at SAM.gov for FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and  applicable to this solicitation.

Past Performance

• Contractors may submit past performance that is recent, (within 5 years) and relevant, (Technical Evaluator’s Discretion) to this requirement.

Price

• All price quotations and contractor information must be submitted on Attachment 2 - Quote Sheet, and it must be filled in entirely.

1. Technical and Past Performance documents can be submitted in Word, Excel and PDF format. Each element (Technical/Past Performance) should not exceed two pages in length (font shall not be smaller than 10 pt).

EVALUATION CRITERIA

FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services applies to this acquisition. As prescribed in FAR 12.301(c)(1), the following addendum is provided for this solicitation and hereby amends any language  there in:

1. The Government intends to award one Firm Fixed Price, (FFP) contract resulting from this solicitation to the responsible offeror whose quote conforms to the solicitation will be most advantageous to the Government, price and other factors considered. This solicitation will be evaluated with Lowest Price Technically Acceptable, (LPTA) criteria. The   following factors shall be used to evaluate offers:

• Technical Acceptability
• Past Performance
• Price

Award(s) will be made for the technically acceptable item or combination of technically acceptable and past performance items that result in the lowest aggregate price to the Government.

• Ability to Receive Award, if a contractor has been disbarred, has any active exclusions listed in SAM.gov or an Inactive SAM.gov account at the time their quote was submitted, they are not eligible for award. If the vendor does not meet the Set-Aside criteria, (if any) listed in paragraph 4 and 5 of the GENERAL INFORMATION Section, they cannot be eligible for award.

Technical Acceptability

Technical Acceptability will be determined by reviewing the technical approach documents submitted for the FY24 NNSY Career Fair.

Technical Evaluation Ratings

Rating

Description

Acceptable

Quote meets all of the requirements identified.

Unacceptable

Quote does not meet all of the requirements identified.

Failure to meet any technical requirement for an item will make the quotation unacceptable for that item.

If an item is technically unacceptable, its price will not be considered for award.

Past Performance

Contractors may submit past performance that is recent, (within 5 years) and relevant, (Technical Evaluator’s Discretion) to this requirement.

Past Performance Evaluation Ratings

Rating

Description

Acceptable

The Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown

Unacceptable

The Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Price, will be evaluated on a comparative basis amongst all received quotations and the Government’s   estimate. All price quotations and contractor information must be submitted on Attachment B- Quote Sheet, and it must be filled in entirely.

The vendor’s proposed price will be evaluated on the basis of price reasonableness.  All prices must be considered fair and reasonable as determined by the Government.

 **THE FULL COMBO CAN BE FOUND AS AN ATTACHMENT**