N4215824QN001_COMBINED SYNOPSIS_nnsy career fair on Amendment 01.pdf

NAVSEA SERVICE CONTRACTS DIVISION

NUCLEAR CONTRACTING DIVISION

NORFOLK NAVAL SHIPYARD

PORTSMOUTH, VA 23709-1031

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Rental Space for Career Fair

Solicitation Number: N4215824QN001

Solicitation Issue Date: Wednesday, 8 November 2023

Response Deadline: Wednesday, 22 November 2023 no later than 1530 (EST)

POC: Christina Vega christina.r.vega.civ@us.navy.mil

757-396-9830

Contracting Officer: Denise Swain denise.j.swain.civ@us.navy.mil

757-396-2206

GENERAL INFORMATION

1. This is a combined synopsis/solicitation notice for commercial product/services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n): Request for Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through, Federal Acquisition Circular (FAC) Number/Effective Date: 2023-05 /

09/22/2023

4. This acquisition is for A Small Business Set aside

5. North American Industry Classification System Code (NAICS) 531120 - Lessors of

Nonresidential Buildings (except Miniwarehouses) and Product or Service Code

(PSC) R499 Support- Professional: Other.

6. The size standard is $34M All qualified small businesses under this industry are encouraged to submit quotes.

REQUIREMENT

INFORMATION

Description:

The Norfolk Naval Shipyard has a requirement for Conference Room rental space for recurring nine (9) monthly Career Fairs in accordance with the SOW. Six of those Career fairs will be local to Hampton Roads, two will be located in Richmond, VA, and one will be located in the vicinity of

The Outer Banks, NC.

NOTE: All offerors must propose all 9 scheduled events, in order to be considered responsive. One award will be issued to the quote that represents the lowest price technically acceptable in accordance with the specifications within the SOW.

Place of Delivery/Performance/Acceptance/FOB Point:

There will be 9 Career Fair locations. Six locations will be local to Hampton Roads, two will be located in Richmond, VA and one will be within the vicinity of The Outer Banks, NC (See SOW).

FOB Origin

* Please specify shipping charges separately if quote is for FOB Origin.

* Contractor may propose alternate line item details as required.

Line Item Description Quantity Unit of

Measure

0001 Rental space for career fair for January

Chesapeake Conference Center

1 Month

0002 Rental space for career fair for February

Virginia Beach Conference Center

1 Month

0003 Rental space for career fair for March

Richmond, VA

1 Month

0004 Rental space for career fair for April

Renaissance Portsmouth

1 Month

0005 Rental space for career fair for May

North Carolina – The Outer Banks

1 Month

0006 Rental space for career fair for July

Chesapeake Conference Center

1 Month

0007 Rental space for career fair for August

Richmond, VA

1 Month

0008 Rental space for career fair for October

Virginia Beach Conference Center

1 Month

0009 Rental space for career fair for December

Renaissance Portsmouth

1 Month

INSTRUCTIONS TO

OFFERORS

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition.

As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language there in:

1. Questions may be submitted to the POC and Contracting Officer listed above no later than 15November 2023 by 1530. Questions submitted after this date may not be answered.

2. Quotes in response to this solicitation must be submitted via email to the

POC and Contracting Officer listed above no later than the established deadline.

3. Quotes must be valid through 22 January, 2024

4. All price quotations and contractor information must be submitted on Attachment 2 - Quote

Sheet, and it must be filled in entirely. The quotation shall consist of the following sections: (1)

Technical and (2) Past Performance and (3) Price. One (1) electronic copy of the quotation shall be provided.

Technical

The contractor shall submit a technical submission that demonstrates a complete understanding of each item’s specifications as stated in the solicitation and their capability to deliver the required elements for the FY24 Career Fair. This submission shall be inclusive of the following:

Doc shall state how the contractor intends to complete the work as stated in the

SOW/PWS in as much or as little detail as they believe required.

Executed Representations and Certifications, unless completed in SAM. FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at SAM.gov for FAR

52.212-3, Offeror Representations and Certifications -- Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

Past Performance

Contractors may submit past performance that is recent, (within 5 years) and relevant, (Technical Evaluator’s Discretion) to this requirement.

Price

All price quotations and contractor information must be submitted on Attachment 2 -

Quote Sheet, and it must be filled in entirely.

5. Technical and Past Performance documents can be submitted in Word, Excel and PDF format.

Each element (Technical/Past Performance) should not exceed two pages in length (font shall not be smaller than 10 pt).

EVALUATION CRITERIA

FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services applies to this acquisition. As prescribed in FAR 12.301(c)(1), the following addendum is provided for this solicitation and hereby amends any language there in:

1. The Government intends to award one Firm Fixed Price, (FFP) contract resulting from this solicitation to the responsible offeror whose quote conforms to the solicitation will be most advantageous to the Government, price and other factors considered. This solicitation will be evaluated with Lowest Price Technically Acceptable, (LPTA) criteria. The following factors shall be used to evaluate offers:

Technical Acceptability

Past Performance

Price

Award(s) will be made for the technically acceptable item or combination of technically acceptable and past performance items that result in the lowest aggregate price to the

Government.

Ability to Receive Award, if a contractor has been disbarred, has any active exclusions listed in SAM.gov or an Inactive SAM.gov account at the time their quote was submitted, they are not eligible for award. If the vendor does not meet the Set-

Aside criteria, (if any) listed in paragraph 4 and 5 of the GENERAL INFORMATION

Section, they cannot be eligible for award.

Technical Acceptability

Technical Acceptability will be determined by reviewing the technical approach documents submitted for the FY24 NNSY Career Fair. The Government will evaluate the degree to which the offeror demonstrates its ability and understanding to perform the requirements described in the PWS

Technical Evaluation Ratings

Rating Description

Acceptable Quote meets all of the requirements identified.

Unacceptable Quote does not meet all of the requirements identified.

Failure to meet any technical requirement for an item will make the quotation unacceptable for that item.

If an item is technically unacceptable, its price will not be considered for award.

Past Performance

Contractors may submit past performance that is recent, (within 5 years) and relevant, (Technical Evaluator’s Discretion) to this requirement.

Past Performance Evaluation Ratings

Rating Description

Acceptable The Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown

Unacceptable The Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Price, will be evaluated on a comparative basis amongst all received quotations and the

Government’s estimate. All price quotations and contractor information must be submitted on

Attachment B- Quote Sheet, and it must be filled in entirely.

The vendor’s proposed price will be evaluated on the basis of price reasonableness. All prices must be considered fair and reasonable as determined by the Government.

CLAUSES AND

PROVISIONS

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial

Items with alternate I applies to this acquisition; the offeror verifies by submission of their offer that the representation and certifications currently posted electronically at

SAM.gov for FAR 52.212-3, Offeror Representations and Certifications -- Commercial

Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation.

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices.

The following clauses are hereby included by reference:

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-7 System for Award Management

52.204-13 System for Award Management Maintenance

52.204-16 Commercial and Government Entity Code Reporting

52.204-18 Commercial and Government Entity Code Maintenance

52.204-19 Incorporation by Reference of Representations and Certifications

52.204-22 Alternative Line Item Proposal

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance

Services or Equipment

52.204-26 Covered Telecommunications Equipment or Services--Representation

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.212-1 Instructions to Offerors—Commercial Items

52.212-3 Alt I Offeror Representations and Certifications—Commercial Items--Alternate I

52.212-4 Contract Terms and Conditions—Commercial Items

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—

Commercial Items

52.219-28 Post-Award Small Business Program Rerepresentation

52.222-3 Convict Labor

52.222-19 Child Labor—Cooperation with Authorities and Remedies

52.222-21 Prohibition of Segregated Facilities

52.222-22 Previous Contracts and Compliance Reports

52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity for Construction

52.222-24 Preaward On-Site Equal Opportunity Compliance Evaluation

52.222-25 Affirmative Action Compliance

52.222-26 Equal Opportunity

52.222-36 Equal Opportunity for Workers with Disabilities

52.222-50 Combating Trafficking in Persons

52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for

Maintenance, Calibration, or Repair of Certain Equipment—Requirements

52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for

Certain Services—Certification

52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for

Certain Services—Requirements

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.225-13 Restrictions on Certain Foreign Purchases

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions

Relating to Iran—Representation and Certifications

52.232-33 Payment by Electronic Funds Transfer—System for Award Management

52.232-39 Unenforceability of Unauthorized Obligations

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.233-3 Protest after Award

52.233-4 Applicable Law for Breach of Contract Claim

52.237-2 Protection of Government Buildings, Equipment, and Vegetation

52.247-29 F.o.b. Origin

52.252-5 Authorized Deviations in Provisions

52.252-6 Authorized Deviations in Clauses

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.203-7005 Representation Relating to Compensation of Former DoD Officials

252.204-7003 Control of Government Personnel Work Product

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services--Representation

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements.

252.204-7020 NIST SP 800-171 DoD Assessment Requirements.

252.211-7003 Item Unique Identification and Valuation

252.215-7003 Requirement for Submission of Data Other Than Certified Cost or Pricing Data –

Canadian Commercial Corporation

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors

252.223-7999 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors (DEVIATION

2021-O0009)

252.225-7048 Export-Controlled Items

252.225-7972 (Dev 2020-O0017) Prohibition on the Procurement of Foreign-Made Unmanned Aircraft

Systems. (Dev 2020-O0015) (May 2020)

252.225-7973 (Dev 2020-O0015) Prohibition on the Procurement of Foreign-Made Unmanned Aircraft

Systems—Representation (Dev 2020-O0015) (May 2020)

252.225-7974 "Representation Regarding Persons that have Business Operations with the Maduro

Regime (DEVIATION 2020-O0005)"

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7006 Wide Area WorkFlow Payment Instructions

252.232-7010 Levies on Contract Payments

252.232-7017 Accelerating Payments to Small Business Subcontractors--Prohibition on Fees and

Consideration

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

252.244-7000 Subcontracts for Commercial Items

252.247-7023 Transportation of Supplies by Sea--Basic

C-202-H001 Additional Definitions--Basic (NAVSEA) (OCT 2018)

C-211-H018 Approval by the Government (NAVSEA) (JAN 2019)

E-246-H017 FOB Origin

F-247-H003 FOB Origin

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN

2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2018)

The following provisions and clauses are hereby included by full text:

52.252-1 Solicitation Provisions Incorporated by Reference

SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

https://www.acquisition.gov/browse/index/far https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.secnav.navy.mil/rda/DASN-P/Pages/NMCARS.aspx

(End of provision)

52.252-2 Clauses Incorporated by Reference

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

https://www.acquisition.gov/browse/index/far https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

https://www.acquisition.gov/browse/index/far https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

(End of clause)

NAVSEA/NNSY (Expandable for Full Text):

C-202-H001 Additional Definitions--Basic (NAVSEA) (OCT 2018)

(a) Department - means the Department of the Navy.

(b) Commander, Naval Sea Systems Command - means the Commander of the Naval Sea Systems Command of the Department of the Navy or his duly appointed successor.

(c) References to The Federal Acquisition Regulation (FAR) - All references to the FAR in this contract shall be deemed to also reference the appropriate sections of the Defense FAR Supplement (DFARS), unless clearly indicated otherwise.

(d) National Stock Numbers - Whenever the term Federal Item Identification Number and its acronym FIIN or the term Federal Stock Number and its acronym FSN appear in the contract, order or their cited specifications and standards, the terms and acronyms shall be interpreted as National Item Identification Number (NIIN) and

National Stock Number (NSN) respectively which shall be defined as follows:

(1) National Item Identification Number (NIIN). The number assigned to each approved Item Identification under the Federal Cataloging Program. It consists of nine numeric characters, the first two of which are the

National Codification Bureau (NCB) Code. The remaining positions consist of a seven digit non-significant number.

(2) National Stock Number (NSN). The National Stock Number (NSN) for an item of supply consists of the applicable four-position Federal Supply Class (FSC) plus the applicable nine-position NIIN assigned to the item of supply.

(End of Text)

C-211-H018 Approval by the Government (NAVSEA) (JAN 2019)

Approval by the Government as required under this contract and applicable specifications shall not relieve the

Contractor of its obligation to comply with the specifications and with all other requirements of the contract, nor shall it impose upon the Government any liability it would not have had in the absence of such approval.

(End of Text)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA)

(JAN 2019)

https://www.acquisition.gov/browse/index/far https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

(a) For other than firm fixed priced contract line item numbers (CLINs), the Contractor agrees to segregate costs incurred under this contract/task order (TO), as applicable, at the lowest level of performance, either at the sub line item number (SLIN) or CLIN level, rather than at the total contract/TO level, and to submit invoices reflecting costs incurred at that level. Supporting documentation in Wide Area Workflow (WAWF) for invoices shall include summaries of work charged during the period covered as well as overall cumulative summaries by individual labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of other direct costs (ODCs), materials, and travel, by technical instruction (TI), SLIN, or CLIN level. For other than firm fixed price subcontracts, subcontractors are also required to provide labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of ODCs, materials, and travel invoiced. Supporting documentation may be encrypted before submission to the prime contractor for

WAWF invoice submittal. Subcontractors may email encryption code information directly to the Contracting

Officer and Contracting Officer Representative (COR). Should the subcontractor lack encryption capability, the subcontractor may also email detailed supporting cost information directly to the Contracting Officer and COR; or other method as agreed to by the Contracting Officer.

(b) Contractors submitting payment requests and receiving reports to WAWF using either Electronic Data

Interchange (EDI) or Secure File Transfer Protocol (SFTP) shall separately send an email notification to the COR and Contracting Officer on the same date they submit the invoice in WAWF. No payments shall be due if the contractor does not provide the COR and Contracting Officer email notification as required herein.

(End of Text)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT

AND RESPONSIBILITIES (NAVSEA) (OCT 2018)

(a) The Government reserves the right to administratively substitute any of the points of contact listed below at any time.

(b) The contracting officer is the only person authorized to change this contract or orders issued thereunder. The

Contractor shall not comply with any order, direction or request of Government personnel - that would constitute a change - unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as part of this contract. If, in the opinion of the contractor, an effort outside the existing scope of this contract is requested, the contractor shall promptly comply with the Notification of Changes clause of this contract.

(c) The points of contact are as follows:

(i) The Procuring Contracting Officer (PCO) is:

Name: Tyler Macdonald

Address: NNSY, Portsmouth, VA

Phone: 757-396-8359

E-mail: tyler.w.macdonald.civ@us.navy.mil

(ii) The Contract Specialist is:

Name: Rayna Djoneva

Address: NNSY, Portsmouth, VA

Phone: 757-967-3369

E-mail: Rayna.djoneva.civ@navy.mil

(iii) The Administrative Contracting Officer (ACO) is:

Name: [ * ]

Address:

[ *Street ]

[ *City, State, Zip ]

Phone: (Area Code) xxx- [xxxx];

E-mail: [ * ]

(d) The Contracting Officer’s Representative (COR) is the contracting officer’s appointed representative for technical matters. The COR is not a contracting officer and does not have the authority to direct the accomplishment of effort which is beyond the scope of the contract or to otherwise change any contract requirements. An informational copy of the COR appointment letter, which provides a delineation of COR authority and responsibilities, will be provided upon award of this contract.

The Contracting Officer’s Representative (COR) is:

Name: [ * ]

Address:

[ *Street ]

[ *City, State, Zip ]

Phone: (Area Code) xxx- [xxxx]; FAX: (Area Code) xxx- [xxxx]

E-mail: [ * ]

(e) The Alternate Contracting Officer’s Representative (ACOR) is responsible for COR responsibilities and functions in the event that the COR is unavailable due to leave, illness, or other official business. The ACOR is appointed by the contracting officer; a copy of the ACOR appointment will be provided upon award of this contract.

The Alternate Contracting Officer’s Representative (ACOR) is:

Name: [ * ]

Address:

[ *City, State, Zip ]

Phone: (Area Code) xxx- [xxxx]; FAX: (Area Code) xxx- [xxxx]

E-mail: [ * ]

(f) The Technical Point of Contact (TPOC) is the contracting officer’s representative for technical matters when a

COR is not appointed. The TPOC is responsible for technical issues of contract administration, such as providing all items of Government Furnished Information (GFI), Government Furnished Material (GFM) and Government

Furnished Equipment (GFE) if specified in the contract as well as the inspection and acceptance of all contract deliverables.

The Technical Point of Contact (TPOC) is:

Name: [ * ]

Address: [ *Street ]

[ *City, State, Zip ]

Phone: (Area Code) xxx- [xxxx]; FAX: (Area Code) xxx- [xxxx]

E-mail: [ * ]

(g) The Alternate Technical Point of Contact (ATPOC) is responsible for TPOC responsibilities and functions in the event that the TPOC is unavailable due to leave, illness, or other official business.

The Alternate Technical Point of Contact (ATPOC) is:

Name: [ * ]

Address:

[ *City, State, Zip ]

Phone: (Area Code) xxx- [xxxx]; FAX: (Area Code) xxx- [xxxx]

E-mail: [ * ]

(h) The Ombudsman will review complaints from the contractors and ensure that all contractors are afforded a fair opportunity to be considered, consistent with the procedures in the contract.

The Ombudsman is:

Name: [ * ]

Address:

[ *Street ]

[ *City, State, Zip ]

Phone: (Area Code) xxx- [xxxx];

E-mail: [ * ]

(i) The Authorized Ordering Person(s) for Per-Call Maintenance is responsible for issuing and maintaining records for any per-call orders for remedial maintenance placed under this contract. No per-call order shall be placed outside the scope of this contract and the cumulative total of all orders shall not be in excess of any not-to-exceed amount specified in the contract. Per-call orders shall not, in any way, modify any terms and conditions of the contract.

(j) The Authorized Ordering Person(s) for Per-Call Maintenance is:

Name: [ * ]

Address:

[ *Street ]

[ *City, State, Zip ]

Phone: (Area Code) xxx- [xxxx];

E-mail: [ * ]

(k) The Contractor's point of contact for performance under this contract is:

Name: [ * ]

Address:

[ *Street ]

[ *City, State, Zip ]

Phone: (Area Code) xxx- [xxxx]; FAX: (Area Code) xxx- [xxxx]

E-mail: [ * ]

[ * ] To be completed at contract award

(End of Text)

ATTACHMENTS

Attachment 1 – Statement of Work

Attachment 2 – Quote Sheet