Statement of Work for FY24 NNSY Venue location for Career Fairs 20 Nov 23_amendment 02.pdf

STATEMENT OF WORK

FOR NORFOLK NAVAL SHIPYARD

CAREER FAIR

Background:

Norfolk Naval Shipyard (NNSY) requests a central coordinator for each element outlined in the statement of work for the NNSY Career Fair. Rental space shall be capable of hosting a minimum of 700 up to 1000 people during the hours of 7:00 AM and 4:00 PM EST to allow sufficient time for set up and take down that is not schedule past 6:00 p.m.

Period of Performance;

NNSY requires rental space for a career fair to be held at the following dates (non-holidays) and locations starting in January 2024 through December 2024:

Saturday, 20 January 2024 at Chesapeake Conference Center

Saturday, 10 February at Virginia Beach Conference Center

Saturday, 16 March 2024 -- Out of Town: Richmond

Saturday, 27 April at Renaissance Portsmouth

Saturday, 25 May -- Out of Town: North Carolina (Outer Banks inclusive of Elizabeth

City)

June 2024 -- None scheduled

Saturday, 20 July 2024 at Chesapeake Conference Center

Saturday, 17 August: Richmond

September 2024 – None scheduled

Saturday, 19 October at Virginia Beach Conference Center

November – None scheduled

Saturday, 7 December 2024 at Renaissance Portsmouth

Contractor will conduct a venue walk through prior to each event. Contractors will not be penalized for alternate locations that may be available to accommodate suggested date if the suggested location is unavailable. Changes must be approved by NNSY.

Scope:

A venue location square footage is a minimum 10,000 square feet for the North Carolina location.

A venue location square footage is a minimum 12,000 square feet for Hampton Road locations and Richmond, VA.

A separate area to conduct interviews will be provided within one area with privacy barriers separating each interview area. The sides will be the same height as the back to create privacy between each booth with electrical outlets needed for each interview area: Specifics:

A colored pipe and drape – 13 feet: Booth Package: (10) 7’-12’ Uprights, (9) 3’-5’ Uprights,

(17) Horizontal Drape Supports, (18) Bases, (10) 10’w x 16’h Black Velour Panels, (14) 5’w x

5’h colored panels that will support (10) each 8 x 30” Interview Tables with (3) chairs with colored linen and skirting

In addition to the interview area, NNSY requires (60) each 8 x 30” tables with (2) chairs, colored linen and skirting

(2) each Rope and Stanchions

(4) each Water Stations

(8) each 8 x 30” Registration Table with (24) chairs with colored linen and skirting

Contractor will ensure a copier and printer available at all Career Fairs.

Contractor to ensure High Speed wireless internet connection for a minimum of thirty (40) laptops (Wi-FI required for client hotspot as a backup). Surge protectors, a minimum of 5 electrical cords and outlets access is required to support laptops and NNSY Code 900 mock ups.

(Mock ups translate to a table demonstration or tools on the table for the applicant to describe what it is and how it is used.)

Contractor to ensure personnel needed to maintain the facility operations during the career fair.

Bathroom facilities should be convenient to career fair area.

Contractor to ensure personnel is in a uniform/standardized shirt for easy identification by

NNSY staff and applicants.

Two (2) security guards (armed) from 0800 until all NNSY staff have secured the event, not past 6:00 p.m.

Two (2) personnel to help with moving applicants through the lines.

Contractor conduct an assessment and submit an Emergency Action Plan to NNSY, Code 1120, two weeks in advance of NNSY Career Fair.

Contractor’s quote shall include cost of parking for approximately from 400-800 throughout the day and ensure water service is available throughout the event.

Contractor provide (20) Easels for NNSY Poster signs.

The Contractor must have and meet the following requirements needed for NNSY to conduct pre-employment drug testing (Not required for Richmond or North Carolina location):

The collection site/restroom must have a means for the donor to wash his or her hands prior to and after urination.

The collection site/restroom must be secured from unauthorized access during the process.

The collection site/restroom must have the ability to secure toilet if equipped with an automatic flushing system. (ONLY reserved for drug testing applicants.)

A work area used by the collector to handle the specimens and to complete required paperwork (e.g., Federal CCF). Work area must be large enough for two work tables, three chairs, and floor space to accommodate about ten (10) boxes that will hold sample jars.

The collector work area should be external to the restroom where the collection occurs;

however, it may be inside the restroom, if the donor still has privacy while providing the urine specimen.

The work area must be clean and not accessible to the donor.

The collection site/collector must have an appropriate secure temporary storage area for maintaining specimens until they are transferred to an HHS-certified test facility. (The contractor (collector) responsibility).

The specimen storage area should not be exposed to high temperatures for an extended period of time, as this may affect the test results of a urine specimen.

NNSY will provide collectors who must be qualified and knowledgeable of the collection procedure and of any guidance provided by the Federal Workplace Drug Testing Programs.