Night Monitor Services - Kanto Region, Japan DoDEA Pacific Region

The Department of Defense Education Activity (DoDEA) Pacific Region is seeking contractor support to provide Night Monitor Services for athletic and academic events in the Kanto Region of Japan. The services involve furnishing personnel, uniforms, program management, and resources to ensure student safety and accountability during overnight lodging for grades 9-12 students. Night monitors must be over 18 years old, possess sufficient English communication skills, and undergo comprehensive background checks to monitor student activities, conduct patrols every 15-30 minutes, respond to incidents, and maintain required documentation during overnight hours from 22:00-06:00. The evaluation will assess contractors across multiple performance dimensions including quality, schedule adherence, customer satisfaction, management effectiveness, cost management, and safety measures. This pre-solicitation notice was posted on September 24, 2025, with a due date of October 2, 2025 for initial responses.

The solicitation is set aside for Women-Owned Small Business (WOSB) and Economically Disadvantaged Women-Owned Small Business (EDWOSB) vendors, with no general set-aside designation applied. The contract structure includes a base year from October 13, 2025, to July 31, 2026, followed by four one-year option periods extending through July 31, 2030, plus an additional six-month option under FAR 52.217-8. The services require coverage for 100 nights per year, with historical data indicating between 54-88 nights of service annually from August to July. Each contract period maintains the same 100-night service requirement, though specific pricing details were not disclosed in the pre-solicitation materials. No current incumbents or contractors were identified in the documentation provided.