Night Monitor Services - Kanto Region, Japan DoDEA Pacific Region

                                NIGHT MONITOR SERVICES – KANTO REGION, JAPAN DODEA-PACIFIC REGION
                                HE125425RNMKANTO REQUEST FOR INFORMATION (RFI) - SOURCES SOUGHT

Pursuant to Federal Acquisition Regulation (FAR) Part 10, the Department of Defense Education Activity (DoDEA) Procurement Office is currently conducting market research to identify available sources that are fully capable of providing night monitor services in support of DoDEA Pacififc Region atheltic and academic events.

This Request for Information (RFI) is issued solely for conducting market research and does not constitute a Request for Proposals (RFP), Invitation for Bids (IFB), Request for Quotations (RFQ), and does not obligate the Government to any current or future commitments. The Government will not pay/reimburse any costs or charges resulting from contractors’ responses to this RFI.

The North American Industrial Classification System (NAICS) code is 561110, Office Administrative Services, $13M. The Product Service Code (PSC) is R699, Support- Administrative: Other.

The periods of performance (POP) of for this effort includes one 12-month base period plus four (4) 12-month options to extend the performance up to five (5) years as follows:

• Base Period:                     01 August 2025 TO 31 July 2026
• Option Period One:          01 August 2026 TO 31 July 2027
• Option Period Two:          01 August 2027 TO 31 July 2028
• Option Period Three:       01 August 2028 TO 31 July 2029
• Option Period Four:         01 August 2029 TO 31 July 2030

The Night Monitor Services requirement includes providing trained personnel, uniforms, program management, and all necessary resources to support event operations. The number of events requiring Night Monitors will vary based on event schedules and locations. Historically, the requirement has averaged approximately 90 nights per year.

Prospective contractors shall provide all personnel, equipment, and management necessary to fulfill the requirement, including but not limited to:

• Sufficient staffing to cover all scheduled events.
• Uniforms and identification for Night Monitors as required.
• Program management and administrative support to coordinate staffing and operations.
• Compliance with all applicable regulations, policies, and safety protocols.

If your firm is interested, capable, and qualified to provide the above required services, please submit your response with a statement affirming your capability and interest in this requirement. The capability statements shall consist of no more than three (3) pages including a cover page with the company’s name, business mailing address, point of contact, telephone number, Unique Entity ID (UEI), Commercial And Government Entity/NATO Code (CAGE/NCAGE) and Company’s website address/Uniform Resource Location (URL).

If your firm has performed the same or similar scope or magnitude of the required services, please provide a short list of the awarded contracts to include a contract number, place of performance, and the total contract price.

Responses to this RFI must be sent electronically to Kei.Yamanoha@dodea.edu and Mileska.Rodriguez@dodea.edu no later than 09:00 Japan Standard Time (JST) on 31 March 2025. Vendor’s e-mail message shall state “NIGHT MONITOR SERVICES-KANTO REGION, JAPAN” in the subject line. Telephone calls regarding this RFI will not be accepted. Note: If a solicitation is released, it will be posted on SAM.gov.

Please note that vendors are required to be registered in the System for Award Management (SAM) database at the time an offer/quotation/proposal is due to comply with the annual representations and certifications requirements. Therefore, only businesses with an active SAM registration will be eligible to receive any resultant contract(s) with the Department of Defense Education Activity.