NEC - Fuel monitoring System PMSC

The Department of State seeks preventive maintenance services for a NEC Fuel Monitoring System at the U.S. Embassy in Panama City, with quotations due September 21, 2026, at 2:00 p.m. local time. The procurement is unrestricted, using RFQ 19PM0726Q0029 issued under FAR 52.212 (commercial items).

Place of performance is Panama City, Panama, with service delivery at U.S. Embassy Building 783, Clayton. The contract covers a base year of 12 months plus two optional one-year periods. Services include annual preventive maintenance on seven categories of fuel equipment: underground fiberglass storage tanks (four units), double-wall day tanks (six units ranging 50 to 1,000 gallons), Red Jacket fuel pumps, Pneumercator fuel level controllers, fuel system control panels, and a Bennett Pump fuel dispenser. Annual maintenance tasks include tank inspection for corrosion and leakage, fuel sampling and testing, fuel pump cleaning and adjustment, fuel polishing up to 1,000 gallons per day tank and 7,000 gallons for underground storage, piping and sensor inspection, and automatic control validation. The contractor must provide all labor, materials, tools, testing equipment, and consumables; hardware replacements are excluded and separately priced. Emergency fuel system support must be available within 24 hours at an hourly rate. The contractor must maintain minimum public liability insurance of $10,000 USD property damage and $50,000 USD cumulative, plus workers' compensation as required by local law.

Award will be made to the lowest-priced, acceptable, responsible offeror based on initial quotations without discussions, though discussions may occur with competitive-range companies. Offerors must demonstrate past performance with relevant client references from the past five years, provide proof of SAM registration, evidence of established business operations in Panama or commitment to establish within 30 days of award, necessary licenses and permits, and complete a Cybersecurity Supply Chain Risk Management questionnaire aligned with NIST SP 800-53 and ISO 27001 standards. All contractor personnel require security clearance and pre-approval before site access. Questions are due September 10, 2026, at 12:00 p.m. local time. The NAICS code is 561210, Facilities Support Services; PSC is Z1NA, Maintenance of Fuel Supply Facilities.