26Q0029 - Attachment A SOW.pdf

STATEMENT OF WORK FOR

PREVENTIVE MAINTENANCE SERVICE CONTRACT

FUEL MANAGEMENT SYSTEM

United States Embassy

Panama City

06/01/2026

U.S. Embassy Panama City UNCLASSIFIED

U.S. Department of State

TABLE OF CONTENTS

Section Page

1. DESCRIPTION

2. NOTICE TO PROCEED

3. EQUIPMENT AND PERFORMANCE REQUIREMENTS

4. HOURS OF PERFORMANCE

5. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6. SCHEDULED PREVENTIVE MAINTENANCE

7. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

8. SOFTWARE, LICENSES AND PASSWORDS

9. DELIVERABLES

10. INSURANCE REQUIREMENTS

11. LOCAL LAW REGISTRATION

12. QUALITY ASSURANCE PLAN (QAP)

13. TRANSITIONS/CONTACTS

14. SUBMISSION OF INVOICES

Exhibit A – Fuel Management System

Exhibit B – Equipment List

1. DESCRIPTION

The American Embassy in Panama City requires preventive maintenance services for the Fuel

Management System. These services shall result in all systems being serviced under this agreement being in good operational condition when activated. If this work is to be performed on systems accessing the PCC/CAA areas of the building. Please see section 6.2.3 for security requirements.

1.1. Type of Contract

This is a firm fixed price contract payable entirely in US dollars. Prices for all Contract Line

Item Numbers (CLIN) shall include proper disposal of toxic substances as per Item 8.4 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. Period of Performance

The contract will be for a period of one-Base year, with a maximum of three one-year optional periods of performance and will be expected to commence no later than Sep 2026.

2. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The

Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

3. EQUIPMENT AND PERFORMANCE REQUIREMENTS

3.1. The US Embassy Panama City requires the Contractor to maintain the following equipment in a safe, reliable and efficient operating condition. Please see equipment list included in Exhibit

A for a more detailed description.

1. Equipment Description

For equipment list refer to the Exhibit B

3.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the systems in accordance with this work statement. Under this Contract the Contractor shall provide:

• The services of trained and qualified technicians to inspect, adjust, and perform scheduled preventive maintenance.

3.3. Performance Standards

The fuel management system should be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

4. HOURS OF PERFORMANCE

4.1. The Contractor shall maintain work schedules. The schedules should take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. The Contractor shall deliver standard services between the hours of 8:00AM and 4:30 PM Monday through Friday. No work shall be performed on US

Government and local holidays.

5. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

5.1 General. The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy Panama City. The

Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

5.2 Personnel Security. The Government reserves the right to deny access to U.S.-owned and

U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of award of contract.

No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

5.2.1 Vehicles. Contractor vehicles will not be permitted inside the embassy compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary. This shall be submitted to the Facility Manager at least one (1) week prior to the visit.

5.2.2 Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The

Contractor is responsible for their return at the end of the contract, when an employee leaves

Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The

Contractor is responsible for their return at the end of the contract, when an employee leaves

Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

Choose Red for non-CAA, blue for CAA (if applicable)

5. 3 Security Clearances. All Work under this contractor that are designated as non-CAA areas may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American Construction personnel as needed to complete the services. The Contractor shall work closely with the COR, the Post Facility

Manager [FM] or the General Services Officer [GSO].

5. 3 Security Clearances. Security clearances are not a requirement for performance on this contract, as there will be no access to classified information or areas.

5.3.1 The Contractor must comply with all of the following requirements relating to the protection of U.S. Embassy in [Insert Post] personnel, property and compound project information and cooperate fully in all security matters Sensitive but Unclassified (SBU) and information that may arise relating to this contract.

Contractor personnel may also be exposed to various documents and signs, including Post notices, event schedules, DoS regulations and conversations or announcements relating to the operation of the U. S. Embassy [Insert Post] and diplomatic personnel. This information should not be shared with anyone not employed by or falling under the protection of the Embassy.

Contractor personnel may be exposed to various documents, such as blueprints, drawings, sketches, notes, surveys, reports, photographs, and specifications, received or generated in conjunction with this contract. These documents contain information associated with diplomatic facilities for the U.S. Department of State. These documents have been marked with the handling designations “Unclassified” or “Sensitive But Unclassified” and US Government warnings against reproduction and distribution. These documents require special handling and dissemination restrictions. All handling designations and warnings on original documents must be reproduced on subsequent copies.

The loss, compromise, or suspected compromise or loss of any SBU information, contract related information (personnel files, payroll information, etc.), any post or diplomatic facility related information (documents, notes, drawings, sketches, surveys, reports, exposed film, negatives, or photographs), or ANY information which may adversely affect the security interests of the

United States, must be immediately brought to the attention of the Contracting Officer (CO) and

Contracting Officer’s Representative (COR).

Photographs of any diplomatic overseas building or facility must be authorized in advance by the

COR and Regional Security Officer (RSO), who will establish any controls, limits, and/or restrictions as necessary. Exposed film depicting any Controlled Access Area and/or sensitive equipment must be developed in a U.S.- controlled environment by appropriately cleared personnel. No further dissemination, publication, duplication, or other use beyond that which was requested and approved is authorized without specific, advance approval from DS. DS reserves the right to demand retention of all copies of said photographs and/or negatives, following fulfillment of the previously authorized usage.

Transmission of any information marked Sensitive but Unclassified (SBU) or contract/personnel sensitive information, via the Internet, is prohibited. SBU information can be transmitted via

ProjNet, mail, FedEx (or other commercial carrier) or fax, or hand carried by authorized contractor personnel.

Discussion of U.S. Diplomatic post activities while not on post, to include in homes, hotel rooms, restaurants and all other public places, is prohibited. Any contact with host or third country nationals that seems suspicious (such as undue curiosity in the project or project personnel) shall be reported immediately to the COR and RSO.

The Contractor and its employees shall exercise utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except to the extent necessary to perform their required duties in the performance of the contract requirements or as provided by written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for sole use of and shall become the exclusive property of the U.S.

Government. No article, book, pamphlet, recording, broadcast, speech, television appearance, film or photograph concerning any aspect of the work performed under this contract shall be published or disseminated through any media, to include company or personal websites, without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract or at any other point in time. The Contract shall include the substance of this provision in all subcontracts hereunder.

5.4 Standards of Conduct

5.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the

United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The

Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

5.4.2 Neglect of Duties. Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

5.4.3 Disorderly Conduct. The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

5.4.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

5.4.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations;

organizing or participating in gambling in any form; and misuse of weapons.

5.4.6 Key Control. The Contractor will not be issued any keys. The keys will be checked out by a “Cleared American” escort on the day of service requirements.

5.4.7 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

6. SCHEDULED PREVENTIVE MAINTENANCE

6.1. General

6.1.1. The Contractor shall perform preventive maintenance as outlined in Exhibit A -

STATEMENT OF WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

6.1.2. The Contractor shall inventory, supply and replace expendable parts (e.g., filters, cables, bolts, gaskets, etc.) that have become worn due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, filters (Air, Fuel, Oil), grease, sealant; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor shall inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts shall be OEM approved.

6.1.3. Exclusion. This contract does NOT include repair of equipment and replacement of hardware (e.g. bearings, pistons, piston rings, crankshaft, gears.) Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance.

The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the

Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

6.1.4. Replacement/repair of any electronic or electrical parts shall be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the parts at no cost to the

Government.

6.1.5. Stocking of recommended repair parts is at the discretion of the Facility Manager and is dependent upon the nearest location of the Equipment manufacturer, distributor or dealer. A recommended spare parts list shall be obtained by the contractor from the manufacturer or distributor and provided to the Facility Manager to procure.

6.1.6. Parts/materials/tools procurement and delivery for the CAA/PCC areas shall be at the discretion of the Regional Security Officer (RSO).

6.2 Checklist Approval. The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

6.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Exhibit A and on the equipment called out in this SOW.

6.2.2. It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

6.2.3 Additionally, the maintenance contractor shall obtain and keep at the post O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

7. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this Contract.

The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test all the systems to be maintained.

7.1 Contractor furnished materials include but are not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit. Expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), bolts, grease, sealant, thermostat, fuse), shall be maintained in the onsite inventory. See 7.1.2.

7.2 Repairs are not included in this contract. See 7.1.3. Exclusions.

7.3 Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to

Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

8. SOFTWARE, LICENSES AND PASSWORDS

Copies of any and all software and licenses needed to control or to adjust the communications module shall be given to the post upon completion of the work.

9. DELIVERABLES

Provide a typewritten report to Post Facilities Manager containing following:

a) System information (make, model, all device types)

b) Pass/Fail of each feature and type of component tested. If a device fails, note device type, address and location within Post.

c) Any comments on system (or device) condition pertaining to service life and dependability.

d) Full printout of test from system printer

e) Testing of exhaust gas by Gas Analyzer

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel (#6.2)

1 30 days after contract award COR

Certificate of Insurance (#11.2) 1 30 days after contract award CO

PM Checklist signed by Contractor’s employee (#7.2.1)

1 After completion of each maintenance service

COR

Invoice (#15) 1 After completion of each maintenance service

COR

10. INSURANCE REQUIREMENTS

10.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this

Contract.

The Contractor’s assumption of absolute liability is independent of any insurance policies.

10.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The

Contractor shall carry the following minimum insurance:

Public Liability Insurance

Property damage: $10,000.00 USD

Cumulative: $50,000.00 USD

Workers’ Compensation and Employer’s Liability

10.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s

Compensation and War-Hazard Insurance Overseas”).

11. LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

12. QUALITY ASSURANCE PLAN (QAP).

12.1 Plan. This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's

Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective SOW Para Performance Threshold

Services.

Performs all services set forth in the

Statement of Work (SOW)

1 thru 12 &

Exhibit A

All required services are performed and no more than one

(1) customer complaint is received per month

12.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

12.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR

52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

12.4. Procedures.

12.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they will immediately contact the COR.

12.4.2 The COR will complete appropriate documentation to record the complaint.

12.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

12.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

12.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

12.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor shall notify the COR. The COR will review the matter to determine the validity of the complaint.

12.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

12.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the

Contracting Officer for appropriate action under the Inspection clause.

13. TRANSITIONS/CONTACTS

Within 5 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

13.1 On site contact. The following are the designated contact personnel between the US

Embassy and the Contractor

COR: NEC Supervisor

14. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation.

The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later. Invoices shall be sent to:

US Embassy – Panama City PNMFMOINV@State.gov mailto:PNMFMOINV@State.gov

Exhibit A FUEL MANAGEMENT SYSTEM

I. GENERAL INFORMATION:

The United States Embassy in Monrovia requires professional services and contractor cost proposals to perform preventive maintenance services of the facility’s fuel management system.

II. PROJECT REQUIREMENTS:

The Contractor shall perform preventive maintenance as described in this STATEMENT OF

WORK. The objective of scheduled preventive maintenance is to eliminate system malfunction, breakdown and deterioration when units are activated/running.

DESCRIPTION OF EQUIPMENT *:

*Please see attachment at the end of this sheet for more details

III. GENERAL REQUIREMENTS:

The contractor shall provide the labor and materials required to carry out all preventive maintenance as outlined in this SOW. Embassy staff have service manuals for fuel pumps and fuels storage tanks. The contractor shall confirm on-site manuals are complete and current and provide the Contracting Officer’s Representative (COR) a listing of any missing or out of date manuals. The technician shall sign off on every task specified in the Statement of Work and will provide a typewritten copy of their report to the COR or the COR's designate within five business days of each maintenance visit.

IV. SCOPE OF WORK - - FUEL MANAGEMENT SYSTEM PREVENTIVE

MAINTENANCE

The contractor shall provide all materials, supervision, labor, tools, and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use appropriate safety protection while work is performed. Any questions or injuries shall be brought to the attention of the Post COR and Occupation Safety and Health Officer (POSHO). Material Safety

Data Sheets (MSDS) shall be provided by the contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

The systems and components to be maintained include fuel pumps, fuel storage tanks, start and transfer systems, as well as control and monitoring systems. The attached equipment list provides details.

1. The contractor shall provide the COR with a list of necessary parts and materials.

2. Fuel, oil, fluids, filters and preventive maintenance parts shall be provided at the expense of the U.S. Govt.

a. Only fluids which meet or exceed manufacturer’s specifications shall be used.

b. All fluids shall be delivered in original sealed containers.

3. The contractor shall provide emergency assistance for fuel system support, priced at an hourly rate, within 24 hours of being contacted by the COR.

If any discrepancies are found with the fuel management system that are not covered under this scope of work, the contractor shall provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

SAFETY & SPECIAL INSTRUCTIONS:

1. Use appropriate personal protective equipment (PPE) when performing work

2. Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or guarded against.

3. Follow site safety procedures.

4. Entries into confined spaces are subject to AIT’s regulations. Any task requiring entry into a confined space must be approved by the Post Occupational Safety and Health

Officer (POSHO) PRIOR TO BEGINNING WORK.

5. Schedule maintenance with operating personnel and affected offices (security).

6. Follow approved lockout/tag out procedures.

7. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

8. Review and follow the manufacturer’s instructions.

9. Record results in the equipment history log.

10. Remove lockout/tag out in accordance with appropriate procedures.

11. Report all incidents and near missing incidents to COR and assist as requested in the investigation and corrective action.

At a minimum, the following work shall be completed:

Notes:

• Contractor shall submit to the COR for review, work sheet/checklist that will be used for performing maintenance service.

• A discrepancy report shall be submitted to the COR immediately upon discovery of any condition that could result in equipment failure.

• Laboratory report for all chemicals (fuel analysis) shall be submitted to the COR within

30 days of the date of service.

Maintenance Interval Schedule

The purpose of this Statement of Work is to ensure the entire fuel management system for this facility is maintained according to manufacturer’s recommendations to ensure the readiness and proper operation of the system.

Fuel Storage Tanks (Day Tanks)

A. Annual:

• Inspect tank for corrosion.

• Check for signs of tank leakage.

• Inspect all piping runs for damage and leakage

• Sample fuel and test quality.

• Check floats and leveling devices in tank. Check float adjustment with depth level indicators.

• Inspect fuel tank fire protection devices.

• Inspect berms around fuel storage tank for erosion.

• Clean breather vents, conservation vents, vacuum vents, pressure vents, non-freeze draw valves and flame arrestors where appropriate.

• Inspect vapor recovery line for deterioration.

• Verify all locking devices are in place.

• Run pump and check operation.

• Calibrate and adjust fuel pressure and check electric solenoid valve operation

• Inspect fuel strainer and clean as needed.

• Inspect tank electrical grounds for breaks and loose fittings.

• Validate operation of automatic controls including leak and level detection.

• Pump out or drain the tank for internal wall cleaning.

Fuel Cleaning (using polishing machine) up to 1,000 gallons of fuel per tank (5)

Five diesel daily tanks, using the proper tool to perform the fuel cleaning which includes completely filtering fuel with machine pump with built in filter system to capture contaminants, and water separator to remove moisture from fuel.

(Contractor must follow the Standards Code Rules for safe work inside a

Confined Space during the cleaning of the tank).

• Inspect tanks, pipes and all connections for signs of leaks.

• Clean and adjust fuel transfer pumps.

• Examine, clean and check for proper operation of the strainers, traps, control valves, flow meters, temperature and pressure gauges.

• Inspect floats and leveling devices in tank for proper operation.

Fuel Storage Tanks (Under Ground)

• Inspect all piping runs for damage and leakage.

• Inspect manhole gaskets.

• Sample fuel and test quality.

• Check floats and leveling devices in tank. Check float adjustment with depth level indicators.

• Inspect fuel tank fire protection devices.

• Clean breather vents, conservation vents, vacuum vents, pressure vents, non-freeze draw valves and flame arrestors where appropriate.

• Inspect for residual buildup; ensure floats move freely.

• Check float adjustment with depth level indicators.

• Verify all locking devices are in place.

• Run pump and check operation.

• Calibrate and adjust fuel pressure including flow switchs

• Validate operation of automatic controls including leak and level detection.

• Compare inventory probe readings against stick measurements.

• Clean sensors if possible.

• Lockout/tagout electrical connections all connected equipment.

• Isolate the tank from the system by draining down the lines, removing the valves, and installing appropriately sized blind flanges on tank nozzles and pipeline flanges.

• Pump out tank to within 6-10 inches of the bottom of the tank for interior cleaning and sludge removal.

• Pump out or otherwise remove contamination from the fuel using filtration systems, Fuel Cleaning (using polishing machine) up to 7,000 gallons of Gas in (1) one

Gasoline tank and 3,000 gallons of diesel in (3) three diesel tanks, using the proper tool to perform the fuel cleaning which includes completely filtering fuel with machine pump with built in filter system to capture contaminants, and water separator to remove moisture from fuel.

(Contractor must follow the Standards Code Rules for safe work inside a Confined

Space during the cleaning of the tank).

• Mechanically vent the tank and perform gas freeing to get rid of dangerous vapors, ideally to a lower explosive limit (LEL) of 10 of less.

• Make confined space entry (comply with OSHA’s regulations and API standards) to clean the tank’s interior.

• Remove final product puddles via vacuum truck by squeegeeing the tank floor.

• Inspect for cleanliness and the presence of hidden vapors to confirm your tank is clean and vapor free.

Fuel Pumps

• Check for leaks on discharge piping and seals, etc.

• Inspect electrical wiring for damage.

• Check pump and motor operation for vibration, noise, overheating, etc.

• Check alignment and clearances of shaft and coupler.

• Tighten or replace loose, missing, or damaged nuts, bolts and screws.

• Lubricate pump and motor as required.

• Clean pump, motor and surrounding area.

• Verify pumps are pumping at capacity by measuring the time required to transfer a specific volume of fuel.

• Measure and record voltage at the pump and actual current draw and compare to nameplate readings.

Fuel Panel Control

• Power down unit.

• Inspect panel components and relays for damaged wires, frayed insulation or signs of overheating.

• Tighten loose connections as required.

• Clean out dust and debris from inside the control panel and reassemble.

• Test all sensors. Test discriminating sensors with both water and fuel. Clean all sensors.

• Pull probes and inspect for damage.

• Clean probe shaft.

• Test and recalibrate probes as necessary in comparison with manual gauging on the tank with the tank calibration chart.

• Check that Fuel Pump Controller levels match those of the Leak and Level

Monitoring System.

• Perform operational test of control panel functions.

• Test remote alarm panels at remote fill.

• Ensure proper operation of remote displays.

• Test operation of all inputs and outputs

• Verify system configuration and test battery backup.

• Verify that all alarm, control and communication circuits operate correctly.

• Record all results.

Additional:

A. The contractor shall supply to post: (include items below if needed)

• Troubleshooting and repair manuals for Pneumacator TMS 400

Fuel Dispenser station and system.

• Inspect Unit for damaged components that could hinder components or injure personnel

• Remove lower panels and look for signs of wetness or dripping fuel at all connections, including meters, valves, etc.

• Check all hoses, nozzles, swivels, breakaway couplings, hose outlet casing, etc. for any sign of damage or leakage.

• Shear valves should be checked every time filters are changed, hydraulics are serviced or once every six months.

• Replace fuel filter at dispenser.

• Check all electrical connections for tightness.

• Calibrate the dispenser.

• Lubricate all the dispenser internal counter mechanism

• Check for connection/communication between the dispenser and the dispensed monitor including cleaning hardware and verifying the real communication

EXIBIT B Equipment List: (list of pumps, day tanks and other related equipment to be serviced or maintained)

Equipment Manufacturer Make Model Specification s Location Location

UST-1 Containment Solutions Inc.

Fiberglas s

DWT-6 type

II (10”)

15,000 Gallon Fuel yard, WHSE

Fuel yard, around

UTL

UST-2 Containment Solutions Inc.

Fiberglas s

DWT-6 type

II (8”)

10,000 Gallon Fuel yard, WHSE

Fuel yard, around

UTL

UST-3 Containment Solutions Inc.

Fiberglas s

DWT-6 type

II (10”)

15,000 Gallon Fuel yard, WHSE

Fuel yard, around

UTL

UST-4 Containment Solutions Inc.

Fiberglas s

DWT-6 type

II (10”)

15,000 Gallon Fuel yard, WHSE

Fuel yard, around

UTL

Day Tank-1 Simplex Steel Double wall 1,000 Gallon WHSE Building

UTL area

Day Tank-2 Simplex Steel Double wall 1,000 Gallon WHSE Building

UTL area

Day Tank-3 Simplex Steel Double wall 1,000 Gallon WHSE Building

UTL area

Annex-Day tank

Simplex Steel Double wall 50 Gallon Annex Building

Gen area

Fire Pump- Day Tank

Simplex Steel Double wall 280 Gallon UTL Building

2th level

PCC-Day tank

Simplex Steel Double wall 250 Gallon PCC/Gense t Room

NOB 1st floor

Fuel pump 1 Red Jacket Extracta P75U1 UST TANK

MP

UST-1

Fuel pump 2 Red Jacket Extracta P75U1 UST TANK

MP

UST-2

Fuel pump - 3A

Red Jacket Extracta P75U1 UST TANK

FAC

UST-3

Fuel pump - 3B

Red Jacket Extracta P75U1 UST TANK

FAC

UST-3

Fuel pump - 3C

Red Jacket Extracta P75U1 UST TANK

FAC

UST-3

Fuel pump - 3D

Red Jacket Extracta P75U1 UST TANK

FAC

UST-3

Fuel pump - 4A

Red Jacket Extracta P75U1 UST TANK

FAC

UST-4

Fuel pump - 4B

Red Jacket Extracta P75U1 UST TANK

FAC

UST-4

Fuel pump - 4C

Red Jacket Extracta P75U1 UST TANK

FAC

UST-4

Fuel pump - 4D

Red Jacket Extracta P75U1 UST TANK

FAC

UST-4

Fuel fill Valve Stage 1 Gas

N/M N/M Site at

SCAC

SCAC

Fuel fill Valve Stage 2 Diesel

N/M N/M Site at

SCAC

SCAC

Fuel fill Valve Stage 3 Diesel

N/M N/M Site at

SCAC

SCAC

Fuel fill Valve Stage 4 Diesel

N/M N/M Site at

SCAC

SCAC

Fuel level controller

Pneumercato r

TMS4000 UTL

Building

WHSE

UTL

Building

Fuel level controller

Pneumercato r

TMS4000 UTL

Building

WHSE

UTL

Building

Remote tank display

Pneumercato r

ETD 1000 PCC/Gen room NOB

PCC/Gen room

Fuel System Control

PHILLIPS UTL

Building

WHSE

UTL

Building

Fuel System Control

SIMPLEX PCC/Gen room

PCC/Gen room

Fuel dispenser Gas/Diesel

Bennet Pump 3922 Site at

SCAC

SCAC

END OF STATEMENT OF WORK