National Veterans Golden Age Games (NVGAG) PICKLEBALL TOURNAMENT EVENT MANAGEMENT

The Department of Veterans Affairs Strategic Acquisition Center Frederick is soliciting quotations for overall onsite tournament event management and labor services for the 2026 National Veterans Golden Age Games Pickleball competition. The contractor will be responsible for managing a double-elimination pickleball tournament accommodating up to 400 veteran participants competing in male doubles, female doubles, and mixed doubles categories across eight age groups (55-59, 60-64, 65-69, 70-74, 75-79, 80-84, 85-89, and 90+), with divisions determined after registration closes. Key requirements include providing one experienced tournament director and two to three assistants (maximum four staff), implementing bracketing software, conducting virtual presentations to registered athletes, managing equipment and wristband distribution, validating competition results, and submitting an after-action report with equipment recommendations. The evaluation will prioritize Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran-Owned Small Business (VOSB) designations using a tiered approach, with additional evaluation based on quality, schedule, cost control, management capability, small business utilization, and regulatory compliance. Questions must be submitted by February 20, 2026, at 10:00 AM ET, and quotation responses are due by February 27, 2026, at 1:00 PM EST.

This solicitation is set aside exclusively for SDVOSB and VOSB firms, with no other contractor categories eligible to bid. The estimated contract value is $22 million on a firm fixed-price basis, though the pricing attachment indicates a total contract price of $13,972.00 covering labor for up to four facilitators and travel costs. The performance period runs from March 15, 2026, through July 1, 2026, with the actual tournament event scheduled for June 26-July 1, 2026, operating 6am-8pm daily in Tampa, Florida. Contractor personnel must obtain necessary security clearances, complete mandatory VA cybersecurity and privacy training, and comply with limitations on subcontracting not to exceed 50% for services to non-certified firms. All invoicing must be submitted electronically through the Tungsten system or X12 EDI format on a monthly basis in arrears, with monthly payments made via electronic funds transfer, and the contractor must maintain workers' compensation and public liability insurance in accordance with Florida law.