Attachment A NVGAG Pickleball Tournament Event Management.xlsx
XLSX spreadsheet 17 KB Posted
- Solicitation number
- 36C10X26Q0052
About this file
This file is a pricing attachment detailing the services and labor requirements for the 2026 National Veterans Golden Age Games (NVGAG) Pickleball Tournament Event Management contract. The period of performance runs from March 15, 2026 through July 1, 2026. The solicitation is issued by the Department of Veterans Affairs Strategic Acquisition Center Frederick under solicitation number 36C10X26Q0052 for the 2026 NVGAG Pickleball competition in Tampa, Florida (June 26–July 1, 2026, 6am–8pm daily). The event is anticipated to accommodate up to 400 veteran participants competing in male doubles, female doubles, and mixed doubles categories across eight age groups (55-59, 60-64, 65-69, 70-74, 75-79, 80-84, 85-89, 90+), using a double elimination format with best two out of three games to 11.
The contractor must provide a minimum of one experienced Pickleball Tournament Director and 2-3 assistants (up to four staff maximum) to manage tournament operations throughout the event period. Key responsibilities include on-site setup at least two hours prior to event start, daily safety checks, tournament format reviews with participants, equipment management and inventory, bracketing software selection and deployment, virtual presentations to registered athletes, wristband distribution, competition result validation, and completion of an after-action report with equipment recommendations. The contractor must also ensure NVGAG medical team availability, coordinate with client officials, and upload competition results daily. The total contract price shown is $13,972.00, which covers labor for up to four facilitators and travel costs; all other line items are priced at $0.00, indicating these services are included in the labor and travel pricing.
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Other files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT C 36C10X26Q0052 - QUESTION AND ANSWER TEMPLATE.xlsx | XLSX spreadsheet | |
| Attachment B 36C10X26Q0052 Past Performance Questionnaire PPQ.docx | DOCX document | |
| 36C10X26Q0052 FinalV1.docx | DOCX document |
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Text version
Table 1
ATTACHMENT A NVGAG PICKLEBALL
| Services | ||||
| Brief Description of Service* | Period of Performance | |||
| NVGAG Pickleball Tournament Event Management | ||||
| (costs include services of staff, travel, equipment/supplies, and labor) | March 15, 2026- July 1, 2026 |
| Tasks | Deliverable | QTY | Price | Extended Price | ||
| 6.1.1 | Contractor shall provide at minimum one (1) experienced Pickleball Tournament Director, 2-3 Assistants to facilitate and oversee the tournament throughout period of performance. Labor priced for up to four max staff. | 4 | $0.00 | $0.00 | ||
| 6.1.2 | Contractor shall approve provided wayfinding signage for flow of event process. | As necessary provided from the Client. | $0.00 | $0.00 | ||
| 6.1.3 | Contractor’s personnel must arrive promptly to event location to setup at least two hours prior to event start time. | Daily during event. | $0.00 | $0.00 | ||
| 6.1.4 | Ensure safety daily before and during competition, (i.e. slick floors, removal of debris and/or particles on the court, water spills). | Daily during event. | $0.00 | $0.00 | ||
| 6.1.5 | Review tournament format with all participants onsite daily before start of competitions. | Daily during event. | $0.00 | $0.00 | ||
| 6.1.6 | Ensure all equipment is accounted for and packed up at the conclusion of the competitions each day. | Daily during event. | $0.00 | $0.00 | ||
| 6.1.7 | Conclusion of the last competition, Contractor should work with NVGAG officials, to inventory all equipment and notate on provided sheet from Client. Contractor should complete After action report and make recommendations of any replacement equipment, repairs needed on equipment, and new equipment that would enhance the event. | At conclusion of event. | $0.00 | $0.00 | ||
| 6.1.8 | Ensure that provided NVGAG medical team is available | |||||
| before competition starts. | Daily during event. | $0.00 | $0.00 | |||
| 6.2.1 | Contractor will select appropriate bracketing software and furnish IT equipment (i.e. laptop, mouse, monitors) to run pickleball tournament and review with Client before selection/deployment. | 1 | $0.00 | $0.00 | ||
| 6.2.2 | Contractor must access registration numbers after 2025 online registration closes and begin to create competitive skill divisions with updates along the way. | As necessary | $0.00 | $0.00 | ||
| 6.3.1 | Contractor will review updated doubles partner pairing lists to begin finalizing skill divisions for bracketing. | 1 | $0.00 | $0.00 | ||
| 6.4.1 | Contractor will provide virtual presentation to all registered athletes and coordinate date with Client. | 1 | $0.00 | $0.00 | ||
| 6.4.2 | Contractor must provide one-page document to all participants on tournament format, providing copy to Client before distribution. | 1 | $0.00 | $0.00 | ||
| 6.5.1 | Contractor will meet with Client and team to discuss tournament format. | 1 | $0.00 | $0.00 | ||
| 6.5.2 | Contractor may be asked to participate in trainings that focus on working with Veterans and/or ensure staff attending are knowledgeable. | 1 | $0.00 | $0.00 | ||
| 6.5.3 | Contractor will be provided with NVGAG emergency plan and operations and communication portal in which they must review and join. | 2 | $0.00 | $0.00 | ||
| 6.6.1 | Contractor will provide wrist bands to all double pairings for competition. | 1 | $0.00 | $0.00 | ||
| 6.6.2 | Contractor will provide poster that signifies meaning of different color wristbands to be displayed at the event and explain to all athletes before competitions. | 1 | $0.00 | $0.00 | ||
| 6.7.1 | Contractor will ensure to validate and sign all competition results before distribution of medals. Contractor will then communicate with assigned officials the validation is complete to begin medal presentation. | Daily during event. | $0.00 | $0.00 | ||
| 6.7.2 | Contractor should scan competition results to provided link for upload for Client after each competition to include number of competitors and length of time of each competition. | Daily during event. | $0.00 | $0.00 | ||
| 5.7.3 | Travel - (up to four max facilitators) | 4 | $13,972.00 | $13,972.00 | ||
| Total | $13,972.00 |
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