NAO Xerox Copier Lease and PM Service Agreement

The Indian Health Service, Navajo Area Office in Window Rock, Arizona is seeking to procure a lease agreement for six Xerox copier machines along with a 60-month preventive maintenance service agreement. This is a brand name requirement specifically for Xerox equipment, including models C9070G, C8170G, C8155, C8170, and C415 (which replaces the discontinued C405 model). The contract includes full maintenance services with the contractor responsible for repairs, parts replacement, and service calls during normal working hours, as well as technical support for the copiers and multifunction systems. The solicitation has undergone multiple amendments extending the closing date, with the final deadline for proposal submissions set for September 8, 2025 at 10:00 AM. Questions regarding the solicitation were due by August 27, 2025 at 12:00 AM MDT, and the government has provided clarifications through subsequent amendments addressing technical specifications and device requirements.

This procurement is designated as a 100% Indian Small Business Economic Enterprise (ISBEE) set-aside, restricting participation to qualifying Indian small businesses. The contract features a base year period of performance from contract award through August 31, 2026, with four additional one-year option periods that could extend the agreement through August 31, 2030, creating a potential total contract duration of five years. The six copier machines will be distributed across different rooms within the Navajo Area Office facility in Window Rock, Arizona. While the solicitation documents do not specify the total contract value or budget range, the agreement encompasses both the equipment lease costs and comprehensive maintenance services for the 60-month period. The technical specifications include high-capacity devices with features such as automatic document feeders, substantial paper capacity, and advanced printing capabilities to meet the office's operational requirements.