N041--SPD AHU Replacement Salisbury

Please see the following RFI s for SPD AHU Replacement, Salisbury VAMC Solicitation# 36C24623Q1012:

How long can the unit be down to change this out? Over a weekend about 48 hours.

What is the insulation specification for duct and piping? Same as existing

What is the controls sequence for this AHU? Maintain a temp of 55 degrees.

Please provide a specification on the AHU to include the performance specifications for the unit. Â Per the MCP for SPD they require positive air flow, humidity between 20-30%, temperature between 66-76 degrees Fahrenheit, and 4 ACH (air changes per hour)

Will the new unit be hooked to the existing electrical disconnect or VFD? yes

Will a new duct smoke detector be required to be installed? No If so, how many and what location?

Please provide a piping specification. Same as existing

Please provide a steam trap specification. It is our understanding that the VA now only uses forged steel steam traps. yes

Is test and balance required? yes

Is pre demolition test and balance required? Not required

With the lead time for AHU s at 52 weeks in many cases the duration of this project is not possible. Contracting question

Please provide a more generic requirement on the AHU. A cut sheet of a unit vendor seems to show favoritism to a certain vendor. Contracting question

What are the days of the week and work hours this work can be performed? 7am-5pm Monday -Friday and weekends and/or after hours as needed.

Is the buy American act applicable to this solicitation? Contracting question

Please provide as-built drawings of the AHU, piping, and duct. The unit that is there now we installed as a temporary unit so we don t have as built drawing. We can provide the following:  Steam supply is 2 , steam return is 2 , condensate is 1 ¼ , CW supply is 1 ½ , CW return is 1 ½ , power is 200/60/3.

Will ECM motors be accepted? yes

The stated COVID-19 requirements in the solicitation include contractor s release of employees medical information. Contractors are not permitted by law to disclose medical records of its employees, including vaccines. The requirement also states that mandatory COVID-19 screenings are being enforced at the VAMC entrances, however, it is our experience that those have ceased. Previous COVID-19 requirements permitted the Contractor to certify compliance rather than providing employee medical information. Given the President s proclamation that the COVID-19 pandemic is over, and the known changes in VA processes, please clarify the VA s current COVID-19 requirements, if any, and the method by which the Contractor may comply absent revealing employee medical information. This requirement is now over.

Will the hydronic piping be sized the same as the coil connection sizes shown on the product drawing? 2 Steam piping inlet and 2 Condensate Return outlet in two coils (Steam coil + Combination coil)? 1-1/2 Chilled water supply and return piping? yes

Can you provide a coil connection detail for all three coils? yes

Can our on-site superintendent also serve as SSHO and CQC manager? Contracting question

Will Commissioning be required and if so, will the VA hire the Commissioning Agent directly or will the contractor be responsible? Contractor will be responsible.

Can you please provide the crane set up location? Will be discussed after award of contract.

Can you please provide site access? Access will be provided.

Can you please provide working hours? 7am-5pm Monday -Friday and weekends and/or after hours as needed.

Can you please provide the brand of controls will be applied to the new AHU> Schneider Electric

Will Delta Controls be an acceptable brand? No, Schneider Electric

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SCOPE OF WORK (SOW)

Any proposals MUST include ALL work to provide a complete and finished product. When work is completed with this project, it is expected the Government will be able to take full benefit of the finished product without additional work required

PLACE OF PERFORMANCE: W. G. Hefner Medical Center, 1601 Brenner Ave. Salisbury, NC 28144 AHU for SPD

PERIOD OF PERFORMANCE: NLT 12/20/2023

ELECTRONIC SPECIFICATIONS AND DRAWINGS: There are no drawings or specifications required.

SPECIFICATIONS FOR GUARANTEE PERIOD SERVICES: Planned maintenance to be performed during normal business hours (7:00 a.m. 5:00 p.m. Monday thru Friday). Any overtime costs are subject to additional quotation.

CONTRACTOR TRADE: A professional mechanical contractor will bid as prime contractor.

SECURITY: The C&A requirements do not apply. This acquisition does not require services that involve connection of one or more contractor-owned IT devices (such as a laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network. A Security Accreditation Package is not required.

TECHNICAL REQUIREMENTS:

Removal and disposal of old air handler unit and all associated piping and valves

Installation of new air handler unit and all associated piping and control valves

Connect all control valves to network for visibility and control from front end

Provide drawings and specifications on new air handler unit and controls

Provide technicians with training on control and usage of new air handle unit

EQUIPMENT LIST: N/A

TB, Flu, OSHA, COVID-19 REQUIREMENTS, AND BADGING REQUIREMENTS:

TB The Contractor shall comply with the Federal/California OSHA Blood borne Pathogens Standard. Negative Results WITHIN 90 DAYS are required for badging.

The Contractor shall:

Have methods by which all employees are educated as to risks associated with blood borne pathogens.

Have policies and procedures which reduce the risk of employee exposure to blood borne pathogens.

Have mechanisms for employee counseling and treatment following exposure to blood borne pathogens.

Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, and mouthpieces for the employee during performance of the contract.

Flu Flu Shot or Mask (November 30th to March 31st)

The Contractor shall comply with the W. G. Hefner Medical Center VA Directive 1192 requirements for Flu Shots. All Construction Contractors and Maintenance Contractors working on Site must either have a Flu Shot or wear a mask regardless of interaction with patient areas.

Personnel must produce a flu shot record or will have to wear a mask while on property.

OSHA The Contractor shall comply with the Federal Guidelines. A minimum of 10 hours training is required.

COVID-19 Every person badged will produce evidence of vaccine doses (2 for vaccines requiring 2 doses: 1 for vaccines requiring 1).

THOSE WHOM THE CONTRACTOR DETERMINES TO BE EXEMPT SHALL BE TESTED AT THE CONTRACTOR S EXPENSE ONCE A WEEK. THE CONTRACTOR IS RESPONSIBLE FOR REPORTING THE TEST RESULTS TO THE COR.

IN NEITHER CASE, VACCINATION, OR TESTING, WILL THE COST BE THE GOVERNMENT RESPONSIBILITY NOR IS VACCINATION OR TESTING GROUNDS FOR ANY MAINTENANCE DELAYS.

ALL CONTRACTORS WILL FOLLOW THE STATION S CURRENT MASKING GUIDANCE.

DISREGARDING COVID PROTOCOLS OUTLINED HERE IS GROUNDS FOR IMMEDIATE EJECTION FROM CAMPUS.

Per current VA guidelines mandatory COVID-19 screenings are being enforced at entrances throughout all VA Medical centers and associated Health Care Centers (HCC) and Community Based Outpatient Clinics (CBOC).

Facilities are also enforcing singular entrance to buildings where the screenings are being done to all who enter. If you are contracted to perform work within a timeframe of the current COVID-19 outbreak, please make appropriate preparations.

Facilities are enforcing the wearing of face mask while on government property.

Performance of contractual duties is required unless there are interruptions or reasons to prohibit performance. In that circumstance, please work with the Contracting Officer (CO) and Contracting Officer Representative (COR) for guidance. Â

BADGING REQUIREMENTS FOR SALISBURY VAMC:

ALL CONTRACT WORKERS ARE REQUIRED TO OBTAIN AND WEAR A PERSONAL IDENTIFICATION VERIFICATION (PIV) BADGE. THE BADGE MUST ALWAYS BE VISIBLE WHILE WORKER IS ON THE VA MEDICAL CENTER CAMPUS.

THIS DOCUMENT APPLIES TO ALL NEW AND RENEWAL OF BADGES. BADGING IS REQUIRED PRIOR TO NEW CONTRACTORS BEGINNING NEWLY AWARDED MAINTENANCE CONTRACTS.

BADGES ARE RENEWED JUST PRIOR TO THEIR EXPIRATION. IT IS THE DUTY OF THE CONTRACT SUPERVISOR TO ENSURE BADGES ARE RENEWED PRIOR TO EXPIRATION. UPDATED OSHA, TB TESTING, AND FLU SHOT (IF DURING FLU SEASON) WILL BE REQUIRED FOR RENEWALS.

TWO (2) FORMS OF IDENTIFICATION ARE REQUIRED:

VALID STATE ID.

WORK VISA

INS SOCIAL SECURITY CARD WITH VALID FOR WORK PURPOSES ONLY .

NON- U.S. PASSPORT WITH INS PAPERWORK VALIDATING THEIR RIGHT TO WORK IN THE US.

NATURALIZED CARD: MUST BE CARRIED BY THE WORKER ALWAYS WHILE ON PROPERTY.

PAYMENTS:

Payments will be made in arrears following the receipt of the invoice and the monthly summary report.

B.5 SPECIAL CONTRACT REQUIREMENTS

1.0 KEY PERSONNEL

Key personnel will be identified in the proposal and shall be considered key personnel essential for the successful completion of the work performed under the contract. The contractor agrees that such personnel shall not be removed, diverted or replaced from the work without prior written approval of the Contracting Officer. The contractor shall submit written notice of proposed personnel changes to the Contracting Officer for approval at least thirty (30) business days in advance.

2.0 WORK HOURS

The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on a Federal Holiday or during off duty hours as described below.

The following terms have the following meanings:

 (1) Normal working hours: Monday through Friday, 7:00 a.m. 5:00 p.m., excluding federal holidays.

(2) Federal Holidays:Â The 11 holidays observed by the Federal Government are:

New Year s Day Martin Luther King s Day President s Day Memorial Day

Juneteenth Day Independence Day Labor Day Columbus Day

Veterans Day Thanksgiving Christmas

 Any other day specifically declared by the President of the United States to be a federal holiday. When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

3.0 FSS RFQ INTRODUCTORY LANGUAGE

The terms and conditions of the contractor's FSS contract (including any contract modifications) apply to all Blanket Purchase Agreements (BPA) and task or delivery orders issued under the contract because of this RFQ. When a lower price has been established, or when the delivery terms, FOB terms, or ordering requirements have been modified by the BPA or task/delivery order, those modified terms will apply to all purchases made pursuant to it and take precedence over the FSS contract. Any unique terms and conditions of a BPA or order issued under the contract that are not a part of the applicable FSS contract will govern. In the event of an inconsistency between the terms and conditions of a BPA or task/delivery order and the Contractor's FSS terms, other than those identified above, the terms of the FSS contract will take precedence.

4.0 BILLING AND PAYMENT

Invoices shall be submitted monthly, in arrears, and shall include at a minimum:

Date of invoice, Contract Number, Purchase Order Number, Vendor Name, Invoice Number

CLIN & Date of service.

All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

The contractor shall submit payment requests in electronic form via VA s Electronic Invoice Presentment & Payment System. See Web site at http://www.fsc.va.gov/einvoice.asp

5.0 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

(a) FAR 42.1502 direct all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, system requirements, and training information for CPARS are available at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor Representatives may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation and the report will be accessible at www.cpars.gov Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official s narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1-17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection evaluations. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating, No Comment in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment. Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as source selection information. After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determination, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30-day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed.

6.0 CONTRACT ADMINISTRATION

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract.

The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof

POINTS OF CONTACT

Contracting Officer (CO)

Department of Veterans Affairs

VISN 6 Network Contracting Office

100 Emancipation Drive, Building 27

Hampton, Virginia 23667

757-728-6011 Fax 757-728-3132

Contracting Officer s Representative (COR)

Department of Veterans Affairs

1601 Brenner Ave

Salisbury NC 28144

704-638-9000 Ext.