N041--CON-NRM-663A4-23-201 Replace 40 Ton Condenser BLDG 200

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 20, is soliciting proposals to replace a 40-ton refrigerant condenser unit at Building 200 of the VA Puget Sound Medical Center's American Lake Campus in Tacoma, Washington. The scope of work includes demolition of an existing exterior walk-in freezer and replacement of refrigeration systems serving eight interior freezer and refrigerator units, with work to be performed within 249 calendar days from the Notice to Proceed. This is a Firm-Fixed-Price contract evaluated using best-value tradeoff procedures under four factors: Key Personnel and Capacity (25-page limit), Technical Approach (20-page limit), Past Performance (20-page limit), and Price (no page limit), with the first two factors of greater importance than the third, and all non-price factors combined significantly more important than price. Contractors must demonstrate compliance with extensive infection control risk assessment procedures, maintain HEPA exhaust systems with negative pressurization requirements, and comply with all VA policies, codes, standards, and executive orders. Proposals are due March 25, 2026, at 12:00 PM PST, with a mandatory site visit held on March 3, 2026, at 9:00 AM PST.

This solicitation is designated as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with a NAICS code of 238220 and a small business size standard of $19 million. No incumbent contractor is identified in the solicitation documents. Offerors must submit past performance information demonstrating 2-5 projects completed within the past seven years with a minimum value of $3,000,000 each, provide a bid guarantee of 20% of bid price or $2,000,000 (whichever is less), and submit general liability insurance of at least $500,000 per occurrence prior to award. The contract timeline is structured in six phases spanning 249 calendar days, with performance and payment bonds required within 10 days of notice of award and contractor performance to begin within 10 calendar days of award. Performance will take place at the VA Puget Sound Medical Center, American Lake Campus, in Tacoma, Washington, with work hours restricted to 7:00 AM to 4:00 PM Monday through Friday, and no work permitted on federal holidays.