N041 - Bldg 305 Chiller Replacement

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 10 is soliciting proposals for the replacement of chillers at Building 305 of the Dayton VA Medical Center in Ohio. The procurement involves the installation of refrigeration, air conditioning, and air circulating equipment under NAICS code 238220 for plumbing, heating, and air-conditioning contractors. Key requirements include compliance with prevailing wage determinations under the Davis-Bacon Act, adherence to VHA health and safety protocols including mandatory influenza vaccination requirements for healthcare personnel, and integration with the existing Building Automation System using Niagara protocol without modifications to current hardware or control strategies. Contractors must submit comprehensive safety performance records covering 2021-2023, including OSHA compliance documentation and Insurance Experience Modification Rates. Critical dates include the RFI submission deadline of August 29, 2025, and the final proposal due date of September 5, 2025, with a mandatory site visit conducted on August 20, 2025.

This opportunity is designated as a total set-aside for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), with specific subcontracting limitations requiring that no more than 50% of services work can be subcontracted to non-certified firms. A bid guarantee equal to 20% of the quoted price is required with all submissions. The work will be performed at the Dayton VA Medical Center located at 4100 W. 3rd Street, Dayton, Ohio 45428. The project involves replacing existing chillers with new equipment that must connect to the facility's current basement pump systems and maintain compatibility with existing building automation infrastructure. Contractors must demonstrate compliance with VA acquisition regulations and complete detailed certifications regarding their SDVOSB status and subcontracting plans before contract award consideration.