N0018926RD004 - DoN OGC Annual Training Symposium
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- N0018926RD004
- Agency
-
Naval Supply Systems Command
Department of the Navy, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Washington, District of Columbia 20350, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Navy, Office of the General Counsel (OGC), through the Naval Supply Systems Command, is soliciting quotes for comprehensive hotel and conference services to support its Annual Training Symposium accommodating up to 600 in-person attendees. The services required include facility rental, lodging accommodations, conference space with multiple breakout rooms, audio-visual support, internet access, and symposium support services for a four to five-day event occurring in April or May 2026. The facility must maintain a minimum AAA 3-Diamond rating or equivalent, be located within 20 miles of the Pentagon in the Washington D.C. area (including Maryland and Virginia), and provide accessible ground transportation to major regional airports. Evaluation of quotes will be based on initial compliance with minimum requirements, past performance (limited to six pages of documentation), and price, with non-price factors weighted more heavily than price in the award decision. The deadline for quote submission is March 11, 2026, at 3:00 PM EST via email, with responses required in two separate volumes addressing minimum requirements compliance and detailed pricing breakdowns.
This procurement includes no set-aside designations and is being solicited on a full and open basis with no identified incumbent contractor. The contract structure includes a base year in 2026 with four option years extending through 2030, providing potential long-term commitment to a single vendor. The facility must block 1,150 room nights for a four-day event or 1,400 room nights for a five-day event at Government per diem rates with no mandatory resort fees, and provide 15 reserved parking spots plus parking for up to 400 additional vehicles. Key facility requirements include a 600-seat ballroom with stage, six simultaneous breakout rooms (expanding to twelve on the final day), full audio-visual capabilities including high-speed internet and video collaboration technology, and support spaces such as a secure registration desk, mothers' room, and green room. The place of performance is Washington, Virginia 20350, with the NAICS code 721110 (Hotels except Casino Hotels and Motels) and Small Business Standard of $40 million.
Notice text
*Please pay particular attention to the additional information in the solicitation document following FAR clauses 52.212-1 and 52.212-2 as they relate specifically to quote submissions.*
The Department of the Navy (DON), Office of the General Counsel (OGC) requires services to support an Annual Training Symposium for up to 600 in-person attendees. The four business-day or five business-day event block will occur in April or May and not during the week of a Federal Holiday (e.g., Memorial Day). The symposium must be held within the Washington D.C. area to include Maryland and Virginia, with available taxi or hotel shuttle service to Reagan National, Baltimore Washington International or Dulles International Airports. The accommodating facility must be within 20 miles driving distance of the Pentagon. Additionally, the accommodating facility must be able to provide a complete meeting package, i.e., lodging, large general session meeting space with 600 chairs, breakout rooms for up to 6 simultaneous smaller sessions (12 simultaneous sessions on the last day), parking for local attendees, and symposium services, to include audio-visual services. The contract will include a base requirement in 2026 and four options that may be exercised in 2027, 2028, 2029, and 2030.
The RFQ number for this announcement is N0018926RD004. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at this address: https://www.acquisition.gov. The NAICS code is 721110 and the Small Business Standard is $40M. The proposed acquisition is being solicited on a full and open basis.
The NAVSUP FLC Norfolk Contracting Dept, Pentagon Directorate is issuing this combined synopsis/solicitation to procure services to support the Department of the Navy (DoN), Office of the General Counsel (OGC) Annual Training Symposium. The resultant purchase order for this procurement will include commercial services for which the Government intends to solicit and negotiate. The Government will not pay for information submitted in the response to this notice. It is anticipated that the required services will consist of a base period of performance beginning in the April to May 2026 timeframe (four to five day event). There will be four option periods. It is intended to award a firm-fixed price purchase order. Interested persons may identify their interest and capability to respond to the requirement or submit quotations.
This COMBINED SYNOPSIS/SOLICITATION for commercial services is prepared in accordance with the information in FAR Part 12. This announcement constitutes the only solicitation; a separate written solicitation will not be issued. The closing date and time for receipt of the quoter’s quotation in response to the combined synopsis/solicitation is 11 March 2026 at 3:00 PM EST. The quotation shall be submitted electronically via email to christopher.j.obrien42.civ@us.navy.mil and matthew.r.forsythe.civ@us.navy.mil.
The services required are specified in the attached Performance Work Statement (PWS). Furthermore, it is intended to award a single purchase order as a result of this combined synopsis/solicitation.
RFQ Notes
1. The NAICS code for this procurement is 721110 with a size standard of $40M.
2. This procurement is being competed on the basis of full and open competition.
3. Quotes are due no later than 3:00 pm EST on 11 March 2026 and shall be submitted via email to christopher.j.obrien42.civ@us.navy.mil and matthew.r.forsythe.civ@us.navy.mil. Any questions about this requirement shall be submitted via email in a single submission no later than 05 March 2026 to the aforementioned email addresses. Please note that our system strips .zip files and will not reach the recipient.
4. Quoters must complete the quote as stated in the RFQ. If any changes are made, the quote is considered nonresponsive and ineligible for award.
5. In the places where it says “Offer” or “Offeror”, it means “Quote” and “Quoter”.
6. Quoters are reminded to pay particular attention to the additional information following FAR clauses 52.212-1 and 52.212-2 as they relate specifically to quote submissions.
Files
| File | Type | Posted |
|---|---|---|
| Solicitation - N0018926RD004.pdf | ||
| PWS_2026-2030 DON OGC Training Symposium.docx | DOCX document | |
| QASP_.docx | DOCX document | |
| Minimum Requirements Compliance Chart.docx | DOCX document | |
| Past Performance Information Form.docx | DOCX document | |
| CAP_FFP_.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Solicitation N0018926RD004: DoN OGC Annual Training Symposium | Award Notice | |
| This notice | Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| RFQ for Hotel Rooms and Reception Hall | Naval Supply Systems Command | No set-aside | |
| USMC Army Navy Week 2026 hotel accommodations | Marine Corps | No set-aside | |
| Sole Source- United States Naval Academy NASEC Catering Services | Naval Supply Systems Command | No set-aside | |
| Temporary Lodging for USCG PSU 312 | Coast Guard | No set-aside | |
| Post-Demobilization Yellow Ribbon Reintegration Event, Jan 2027 | Wisconsin National Guard | No set-aside |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity