Minimum Requirements Compliance Chart.docx

This is a Minimum Requirements Compliance Chart that outlines facility and service requirements for the Department of the Navy Office of the General Counsel Annual Training Symposium. The chart specifies requirements across multiple categories including facility location and amenities, general and support rooms, conference and breakout rooms, audio-visual capabilities, and lodging arrangements.

Facility requirements include a AAA 3-Diamond or Orbitz 3-Star rating minimum, location within 20 miles of the Pentagon in Arlington, Virginia, with shuttle/taxi service to DCA, BWI, or IAD airports. The facility must provide 15 reserved/vouchered parking spots daily plus general parking for up to 400 vehicles within 0.25 miles or via free shuttle, and minimize public traffic through conference spaces. Support facilities required include a secure 24-hour registration desk, private lockable mothers' room with specified furnishings and refrigerator, and a green room/office with specified furniture. The conference space must accommodate a large ballroom with 12 foyer display tables and multiple breakout rooms with specified audio-visual capabilities, including video collaboration technology (Microsoft Teams compatible), wireless microphones, presenter laptops with high-speed Ethernet, and dual password-protected Wi-Fi networks (one for event staff up to five users in the ballroom and two in breakouts, one for up to 600 attendees). Lodging requirements mandate blocking of 1,150 room nights for a four-day event or 1,400 room nights for a five-day event at a single location, with room rates at or below applicable Government per diem rates, no mandatory resort fees beyond room and tax, and no charges for unfilled rooms released at least two weeks prior to the conference.