Multiple Award Task Order Contracts (MATOC) Sustainment, Restoration, and Modernization (SRM) Requirements, Okinawa Japan

**Revised on 09/18/2024

Synopsis / Pre-Solicitation Notice

W912HV-24-R-0004

$245 Multiple Award Task Order Contracts (MATOC)

Sustainment, Restoration, and Modernization (SRM) Requirements,

Okinawa Japan

Introduction: 

The U.S. Army Corps of Engineers, Japan District (POJ), Okinawa Area Office (OAO) is providing a Pre-Solicitation notice pursuant to Federal Acquisition Regulation (FAR) 36.213-2 for an upcoming Request for Proposal. This notice is not a solicitation.

PROJECT INFORMATION:

Project Title:  Multiple Award Task Order Contracts (MATOC) Sustainment, Restoration, and Modernization (SRM) Requirements, Okinawa, Japan

Project Location: Various Locations, Okinawa, Japan

Product Service Code (PSC):  Y1JZ Construction of Miscellaneous Buildings

NAICS Code:  236220 – Commercial and Institutional Building Construction. 

Project Magnitude:  Between $100,000,000 and $250,000,000 (DFARS 236.204)

**Revised

Projected Solicitation Issue: Between September to October 2024.

Anticipated Contract Award: September 2025

Project Description:  

The purpose of this solicitation is to award indefinite-delivery/indefinite-quantity (IDIQ) contracts to provide a variety of construction work throughout Okinawa, Japan.  MATOC program is defined as an IDIQ contract entered into with two (2) or more sources pursuant to the same solicitation. The envisioned MATOC program is a firm-fixed price (FFP), IDIQ contract that provides a Design-Build (D-B) and Design-Bid-Build (DBB) vehicle for the execution of a broad range of Sustainment, Restoration, and Modernization (SRM) construction work to support U.S. Government facilities in Okinawa, Japan. Contractors will be expected to accomplish a wide variety of construction tasks involving multiple engineering/construction disciplines and trades, to include the likelihood of design and/or support of design for SRM projects. During the life of the contract, projects will be identified as task orders and will be competed amongst those successful contractor(s) who receive a basic contract under the MATOC.

SRM construction work includes renovation, maintenance, repair, restoration, and alteration of existing facilities, but may also include major repairs and limited new construction within projects.  Work may also entail the restoration, sustainment and/or modernization of water lines, sewer lines, roadways, building exteriors, roofing, building interiors, Heating Ventilation and Air Conditioning (HVAC) systems and components, refrigeration systems, fire suppression systems, fuel pipelines, storage systems, distribution and utilization systems (including lightning), power generators and Uninterrupted Power Supplies (UPS), or the abatement and disposal of asbestos, lead-based paint, and petroleum-contaminated material. 

Definitions:

Sustainment. Sustainment means the maintenance and repair activities necessary to keep an inventory of facilities in good working order. Work includes regular roof replacement, refinishing of wall surfaces, repairing and replacement of heating and cooling systems, replacing tile and carpeting, and similar types of work.

Restoration. Restoration means the restoration of real property to such a condition that it may be used for its designated purpose. Restoration includes repair or replacement work to restore facilities damaged by inadequate sustainment, excessive age, natural disaster, fire, accident, or other causes.

Modernization. Modernization activities involve the alteration or replacement of facilities solely to implement new or higher standards (including regulatory changes); to accommodate new functions; or to replace building components that typically last more than 50 years (such as foundations and structural elements).

No projects utilizing Military Construction (MILCON) funding are included under this MATOC. 

**Revised: Individual task orders are anticipated to range between ¥60,000,000 - ¥1,200,000,000 (JPY). The total program value is not to exceed $245M (USD) over the ordering period.The maximum ordering capacity use will be calculated based on the U.S. dollar obligations for each task order, modification and minimum guarantees awarded on the MATOC, as indicated by the accounting and appropriation data of the funds used for each contract action.

**Revised: This MATOC Program will have a five (5)-year ordering period, with a ¥350,000 Japanese Yen minimum guarantee to be obligated at the time each Indefinite Delivery Contract (IDC) is awarded.

After award, fair opportunity will be provided to all awardees for each task order solicitation. Each task order solicitation will identify any specific criteria unique to the task order. Performance bonds will be required per individual task order, in accordance with Federal Acquisition Regulation (FAR) Part 28.

NOTE: This MATOC program will be performed in its entirety in the country of Japan. A successful offeror must be licensed and registered to perform work in the country of Japan.  

SOLICITATION INFORMATION:

1.  Solicitation no. W912HV-24-R-0004 will be a competitive Local Sources acquisition utilizing the Two-Phase Design-Build Selection Procedures, outlined in FAR Subpart 36.3 and the Tradeoff Process, outlined in FAR 15.101-1, prepared in accordance with the DoD Source Selection Procedures and the Army Source Selection Supplement (AS3). The acquisition will be conducted as a Two-Phase procurement, where a best value trade-off evaluation is conducted among Offerors during both Phase One and Phase Two of the procurement. Evaluation methodology for this procurement consists of four (4) overall factors.

**Revised:

Phase One:

Factor 1 – Past Performance Design-Build Construction Confidence Assessment (Most important Factor in Phase One)

Factor 2 – Organization and Management Approach (Least important Factor in Phase One)

Phase Two:

Factor 3 - Seed Project Design and Technical Approach (Approximately Equal to Price)

Factor 4 - Seed Project Price

**Revised: A maximum of eight (8) Offerors shall be selected to submit Phase Two proposals. Only those offerors invited to participate in Phase Two will be eligible to compete for a MATOC award.

A seed project will be provided in Phase Two via amendment to offerors determined to be most highly qualified in Phase One. The Government has identified a candidate DB project to serve as the seed project for this effort in FY25. Phase Two criteria will be comprised of a non-priced technical evaluation factor and a priced factor.  For Phase Two, the Government will utilize the Tradeoff Process for Source Selection, in accordance with FAR 15.101-1 to determine whose proposal represents the best overall value and determined to be the most beneficial to the Government. In Phase Two, the non-cost factor, Factor 3, is approximately equal to Factor 4 (Price). 

2.  The Government anticipates issuing the RFP solicitation in late September or early October, 2024. The solicitation when issued will identify the proposal submission due date for each phase of the RFP. All solicitation documents, drawings, and specifications will be posted on the Procurement Integrated Enterprise Environment (PIEE) with notice on System for Award Management (SAM) when issued. Interested vendors are responsible for monitoring PIEE/SAM websites for issuance of the solicitation and/or amendments.

3.  The Government intends to award a target of five (5) firm-fixed-price construction contracts as a result of this RFP.

4.  All interested companies shall be actively registered in the SAM database in order to be eligible for award of Government contracts. Information on registration and annual confirmation requirements may be found at http://www.sam.gov. For a Joint Venture, the Joint Venture as an independent entity must be registered in SAM as such.

5.  The US Army Corps of Engineers Japan District (POJ) has transitioned to Procurement Integrated Enterprise Environment (PIEE) Solicitation Module for bid/proposal submission (unless otherwise specified in the solicitation), to replace DOD SAFE.  It is recommended that contractors create their PIEE Solicitation Module account as soon as possible and not wait till bid/proposal due date, as access may take time.  The following information is provided for reference.

Step 1: Complete vendor registration on https://piee.eb.mil/.  Instructions for registration can be found through: https://www.acq.osd.mil/asda/dpc/ce/cap/docs/piee/PIEE_Solicitation_Module_Vendor_Access_Instructions.pdf

Step 2: Upload offer in the Solicitation Module through https://piee.eb.mil/ .  Instructions for uploading an offer can be found through: https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml

6.  Firms which have not done business with U.S. Army Corps of Engineers, Japan Engineering District, are requested to visit the following website:  https://www.poj.usace.army.mil/Business-With-Us/ for general information.

7.  Only local sources will be considered under this solicitation. No small business set-aside. Local sources are sources (e.g. corporations, partnerships, or Joint Ventures [for a Joint Venture, the Joint Venture as an independent entity must satisfy the local source requirements or in the alternative, each member of the Joint Venture must individually satisfy the local source requirements]) that are physically located in Japan and are authorized (i.e. licensed and registered) to perform in Japan, the type of construction work specified in this solicitation. Specifically, a company must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during performance of the resultant contract.

8.  Additionally, prior to award of the contract, interested vendors must be registered for construction work with the Government of Japan and possess necessary construction licenses and permits to perform the requisite work identified in the solicitation.

9.  The Draft Specifications included in this notice are provided for informational purposes only.  Interested firms are cautioned that all attachments to this notice are provided in draft format and are subject to change.

Contracting Office Address:

Contracting Division, Japan District, US Army Corps of Engineers

Rm 116, Bldg 364

Camp Foster

Chatan-Cho, Okinawa, Japan

Zip Code: 904-0100

Point of Contacts:

**Revised: Primary: Valeria Fisher

Contract Specialist

valeria.fisher@usace.army.mil

Alternate: Jack T. Letscher

Contracting Officer

jack.t.letscher@usace.army.mil