Mid-Atlantic Service Unit / IT and Equipment

The Department of Health and Human Services Indian Health Service is procuring comprehensive IT equipment and peripherals for the Mid-Atlantic Service Unit's new brick-and-mortar clinic in Charles City, Virginia. The solicitation seeks various hardware including 14 Dell Latitude 5550 laptops, 26 docking stations, 3 Konica Minolta C754 multifunction copiers, 7 Samsung 65" LED displays, 34 OptiPlex XE4 small form factor computers, 3 Microsoft Surface Pro 10 devices, Dell PowerEdge servers, and numerous peripheral items such as monitors, keyboards, cables, and smart card readers. All IT products must be TAA compliant, with specific requirements for Dell products and Linux operating systems on some machines. The contract will be evaluated using Lowest Price Technically Acceptable (LPTA) criteria, considering price, technical capability, and past performance. The solicitation deadline is July 28, 2025, at 5:00 PM ET, with the clinic's anticipated opening date of July 1, 2025.

This procurement is set aside as an Indian Economic Enterprise (IEE) or Indian Small Business Economic Enterprise (ISBEE) opportunity under NAICS code 334111 with a size standard of 1,250 employees. Dell Federal Systems L.P. appears to be a key vendor identified in the sole-source justification documents, highlighting their specialized healthcare IT capabilities and HIPAA-compliant configurations. The contract is structured as a Blanket Purchase Agreement with a base year for equipment procurement and four optional years for copier maintenance services. The procurement value falls under the simplified acquisition threshold and will be conducted as a firm-fixed-price contract. Performance will take place at the new tribal health center facility located in Charles City, Virginia 23030, with delivery expected around the clinic's July 1, 2025 opening date.