75H71525Q00034 Amendment 0001 - .pdf

(x)

75H71525Q00034 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Nashville TN 37214 711 Stewarts Ferry Pike Nashville Area Office

07/08/20250001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/08/2025

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return ________1__________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment to include questions received and provide answers. One model number change for the Dell docking station from WD19S to the model that pairs with the Dell Latitude 5550 laptops which is docking station WD22TB4.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

ANDREW A. RHOADES

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

1) Question: Will the government please provide the requirements for each "Technical" and "Past Performance" area? Additionally, please provide what they will be evaluated on and how they will be weighted in level of importance.

a. Answer: Evaluation of compliance to specifications for goods. On non-brand name items the products offered shall meet the equivalent salient characteristics of the sample models provided. Past performance should cover the past three years. The factors listed in Section 5.7 of the solicitation are in descending order of importance and specific weights are not provided but, technical and past performance when combined are approximately equal to price.

2) Question: Can the Government please confirm that there are no page limitations for the required evaluation factors (Price, Technical, and Past Performance)?

a. Answer: Number of pages on evaluation factors should kept to six or less.

3) Question: Will the Government please clarify if there are any file size limitations that will affect the allowable size of email submissions from Offeror's?

a. Answer: File size should be kept under 100MB. Large files will not pass the email server in which case you would request a secure data transfer package from the CO.

4) Question:

a. Will the government please detail the submittal requirements for this section along with which product(s) this applies to?

b. If submittal documents are required, will the government please provide the forms in an editable format, since the provided links within the Solicitation PDF do not function?

i. Answer: Part “a” is fully detailed starting on Page 27.

ii. Part “b” of the question should be noted that the solicitation PDF was uploaded as a form in editable format.

5) Question:

a. Can the Government please clarify if there are any specific volume structure requirements for submitting Technical, Pricing, and Past Performance?

i. Answer: There is no specific volume structure for this requirement at this time.

b. Additionally, depending on the answer to the technical requirements question (Q1), product specification documentation may create large file sizes. How would the government prefer to receive and see this type of documentation?

i. Answer: As noted in answer to (Q1), request a secure data transfer from the CO.

6) Question: Statement of Work (SOW), Section 3.0 “Scope of Work”, refers to an anticipated open date of the clinic of July 1, 2025, and a period of performance to be July 1, 2025 or after award is made and delivered in full. Additionally, Section 4.0 “Place of Performance” details the contractor is to deliver shipment on or after July 1, 2025. As July 1, 2025 has passed, can the Government please clarify if the clinic is open, and the updated period of performance period to offerors?

a. Answer: The clinic is open for daily use but not all services yet. Dates will be adjusted accordingly.

7) Question: SOW, Section 4.0 Place of Performance states “Delayed shipping must be available should the building construction not be completed at the time the shipment is prepared." If the building is not open, can the government please clarify what is required of “delayed shipping” by offerors, such as is the government requiring the storage of the product until delivery could occur by contractor?

a. Answer: The building is open for daily use and this is no longer a factor as there is no need for delayed shipping.

8) Question: Wall Mount Extender Arm (Quantity of 2) - Will the Government please clarify what the extender arm is for? A TV or a monitor?

a. Answer: The extension arm is for the item directly above it on the list. Unfortunately, it is on the previous page and would go to the “Wall Mt, Keyboard, CPU, Wrksfrc (Chief Kontour Dynamic Single Monitor Wall Mount – monitors 10” to 30” or similar)”

9) Question: Can the Government please confirm what the intent of the doucment titled "Sole+Source+-+Brand+Name+-+IT+Equipment+-+Final_Redacted" posted on SAM.gov is, as well as if this opportunity is still full and open for competition?

a. Answer: This item is full and open after exclusion of sources. The document’s intent is to express a brand name requirement for the Dell products only.

10) Question: If this opportunity is still full and open for competition, can the Government please confrim that Dell equipment is only prefered, as there are a few line items that list "or similar" after their description. Can the Government please confirm if an Offeror gets a similar item that is not Dell name brand that they will be considered for award as long as the item is similar or equal to the line item on the quote?

a. Answer: Please offer Dell products where the description has a Dell product. No alternate items will be considered for Dell servers, laptops, PCs, Docks, or power supplies.

11) Question: Multifunction Copier with Finisher (Konica Minolta C754 color. 75ppm, stapler, finisher) or similar - this line item cannot be found on the Dell Purchasing system. Can the Government please confirm that Offerors can substitute this item?

a. Answer: This product is not a Dell product

12) Question: Can the Government please confirm that No Operating System for the OptiPlex XE4

Small Form Factor is correct? As it is not possible to have no operating system with the requested 256 Hard Drive

a. Answer: Linux should be on the machines at not cost from the manufacturer.

13) Question: Regarding the 3 Konica MFD’s required on page 4 and their description on page 13 of the SOW, the requested Konica model operates at 75 pages per minute in black and white and 70 ppm in color. In order to reduce cost and increase competition, will the Government accept a model that operates at 70 ppm in both B&W and color?

a. Answer: Yes

14) Question: Regarding the 3 Konica MFD’s required on page 4, the product requirements on page

13 are copied from the product brochure and list features associated with all of the various accessories, most of which of which cannot be configured together at the same time. The vast majority of these listed accessories are probably not needed. In order to allow vendors to configure the appropriate solution, please describe the following so that comparable products can be proposed:

a. How many total pages paper input capacity are required including the bypass tray? Will

(4) 550 sheet paper drawers and a 100 sheet bypass tray suffice if 1 tray is designed for 8.5”x11” size and the other 3 trays and the bypass are adjustable up to 12”x18” size?

i. Answer: Yes

b. What exact finishing capabilities are needed? Will 50 sheet multi-position stapling be required?

i. Answer: Stapling, yes. Multi positioning, no

c. Will sorting and collating with 1,250 sheet stacking suffice?

i. Answer: Yes

d. Is 2/3 hole punching required? Is saddle stitch booklet finishing required?

i. Answer: No

e. If so, will 60 page booklets suffice?

i. Answer: Yes

f. Are other features such as faxing required?

i. Answer: Yes., Fax only. And of course, the normal scanning and copying function

g. Please list all required additional modules and capabilities.

i. Answer: No additional

h. Is CAC authentication for scanning required per HSPD-12?

i. Answer: No

i. Are there other required capabilities that are not covered above?

i. Answer: No

15) Question: For the Lexmark MX431adn and the HP LJ Pro MFP M283 MFD’s on page 4, can the

Government please confirm if CAC authentication is required for these?

a. Answer: No

16) Question: Regarding the 7 Fujitsu FI-7160 scanners required on page 4, this model is no longer current. The current version is the Ricoh FI-8170. Please confirm that the current FI-8170 model will be required. How many years of service will be required for these scanners?

a. Answer: Yes, second part standard warranty

17) Question: Can the Government please clarify if Conference Room Equipment Maintenance is also expected? If so, please provide a floorplan or a description of what equipment goes where so that vendors can better understand scope of the installation and ongoing service requirements.

a. Answer: No

18) Question: For the “Copier Maintenance – Base Year” and option years listed on page 5, will the

Government please confirm if this applies to the 3 Konica MFD’s required on page 4. If that is the case, please confirm that this will entail a Flat Rate maintenance contract including all on site service, parts, labor, supplies and impressions so usage is not charged.

a. Answer: Yes. Flat rate maintenance contract, please

19) Question: Can the Government please clarify if any maintenance is required for the Lexmark

MX431adn and the HP LJ Pro MFP M283 MFD’s on page 4?

a. If so, will it be Flat Rate as this vendor suggests for the 3 Konica models?

i. Answer: No

20) Question: Can the Government please confirm if the conference room equipment (specifically the LCD monitors and mounts) must be TAA?

a. Answer: All IT products are to be TAA compliant.

21) Question: The requested Docking Station "WD19S" is currently End-of-Sale and not available on Dell Federal Premier. Would you be able to provide the service tag of the system that this component will be paired with?

a. Answer: Computer, monitor x2 depending, keyboard, mouse, scanner as needed, and any other peripherals as required for the user. Specifically, the Dell model number that works with the Latitude 5550 is: WD22TB4

22) Question: We have found that one of the items listed in the scope of work is at its end of life

(EOL) which makes procuring it difficult as well as would place variables on the ability to have it serviced for the duration of the requested service agreement. The item in question is the Multifunction Copier with Finisher (Konica Minolta C754 color. 75ppm, stapler, finisher) or similar. There are 3 units being requested.

a. Answer: It does not have to be that exact model. We just want one with the same or comparable utilities.