Medical Laundry and Linen Services- Naval Health Clinic Charleston (NHCC) 110 NNPTC Circle, Goose Creek, SC 29445
Closed Solicitation Posted
- Solicitation number
- HT940625R0009
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 812331 Linen Supply
- PSC
- S209 Housekeeping- Laundry/Drycleaning
- Place of performance
- South Carolina 29445, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Health Agency is seeking a contractor to provide comprehensive medical laundry and linen services for Naval Health Clinic Charleston (NHCC) located at 110 NNPTC Circle, Goose Creek, South Carolina. The contractor will be responsible for picking up, laundering, and delivering government-owned medical linens including patient gowns, scrubs, lab coats, towels, sheets, and specialized medical textiles on a weekly basis, with all NHCC items handled separately from other customers' laundry to maintain strict segregation standards. The procurement follows Federal Acquisition Regulation Part 13 Simplified Acquisition Procedures and will be awarded as a firm fixed-price contract based on three evaluation factors: Capability Approach, Past Performance, and Price. Questions regarding the solicitation must be submitted by 12:00 PM local time on August 15, 2025, to the designated contracting officers via email. Proposals are due electronically by 12:00 PM EST on August 22, 2025, and the government intends to make an award without conducting discussions, expecting offerors to submit their best initial offer.
This opportunity is designated as a 100% Small Business Set-Aside under solicitation number HT940625R0009, with the current incumbent contract identified as N6883620P0262. The contract structure includes one twelve-month base period from January 2026 through December 2026, followed by four twelve-month option periods extending through December 2030, and a potential six-month extension through June 2031. The estimated annual workload ranges from approximately 2,000 to 6,000 items per category across various types of medical linens and garments. Pickup and delivery services will occur once weekly on Thursdays between 10:00-11:00 AM at specified NHCC buildings in Goose Creek, South Carolina. The contractor must maintain performance standards including less than three damaged items per quarter and comply with multiple health and safety standards including CDC, OSHA, and Joint Commission guidelines. Monthly billing will be based on a flat rate structure for the laundering services of the customer-owned linens.
Notice text
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. Solicitation number HT940625R0009 is issued as a request for quotation (RFP).
The Defense Health Agency Contracting Activity, Healthcare Contracting Division - Southeast intends to procure a firm fixed price contract for Medical Laundry and Linen Services for Naval Health Clinic Charleston (NHCC). Naval Health Clinic Charleston (NHCC) owns their medical linens. The contractor shall ensure all Naval Health Clinic Charleston items are handled, transported, laundered, and/or stored separately and do not come in contact with any other customers/organizations laundry/linens. Contractor shall pick up and drop off linens in the quantities and types listed in Part 7 Attachment 6 of the Performance Work Statement. The contractor shall pick-up soiled linen, clean and deliver linens to 110 NNPTC Circle, Goose Creek, SC Building 2418 and 2417 at Naval Health Clinic Charleston in accordance with the established delivery schedule. The Government has the right to inspect the facility prior to acceptance and after award (at least annually) to ensure it meets the standards outlined in this Performance Work Statement and the Defense Health Agency Infection Control Inspection of Laundry Services (DHA IPC) Checklist Part 7, Attachments/Technical Exhibit Listing. Please reference: 4.6 Facilities in the Performance Work Statement. The contract will consist of one twelve (12) month Base Period and four twelve (12) month Option Periods. This requirement is being solicited in accordance with Federal Acquisition Regulation Part 13 – Simplified Acquisition Procedures.
Competition Approach: 100% Small Business Set-Aside.
Submission of Proposals: Contractors must follow the requirements of FAR 52.212-1 Addendum, 52.212-2 Addendum, and the Proposal Instructions and Evaluation Criterion provided in the solicitation document (See Attachment I- Combined Synopsis/Soliciation) to create the proposal. Proposal is required to be submitted electronically to the Contracting Officer and Contract Specialists on or before the date and time specified in SAM.gov.
Period of Performance: Base Period: 01 January 2026 - 31 December 2026
Option Period 1: 01 January 2027 - 31 December 2027
Option Period 2: 01 January 2028 - 31 December 2028
Option Period 3: 01 January 2029 - 31 December 2029
Option Period 4: 01 January 2030 - 31 December 2030
Extension: 01 January 2031 - 30 June 2031
Questions or Clarifications: Questions must be addressed to: erin.l.biser.civ@health.mil AND andrew.j.pounds2.civ@health.mil by email only no later than 12:00 PM Local on 15 August 2025. No phone calls accepted. Answers to questions will be addressed and posted to www.sam.gov as soon as possible after the deadline for questions has closed. In the event multiple questions address the same issue, the Government reserves the right to answer a representative question that best exemplifies the issue. Please submit only one set of questions per company.
Attachments:
Attachment I- Combined Synopsis/Solicitatiion
Attachment II- Performance Work Statement
Attachment III- Pricing Sheet
Attachment IV- Past Performance Questionnaire
Files
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