Material Handling Equipment - MHE - PM & Repair Svcs - Puerto Rico Store
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- HQC00426QE013
- Agency
-
Defense Commissary Agency
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Commissary Agency (DeCA) is soliciting quotes for preventive maintenance (PM) and unscheduled maintenance (UM) repair services for material handling equipment (MHE) at Fort Buchanan Commissary in Puerto Rico. The contractor must provide quarterly preventive maintenance on electric and propane-powered pallet jacks, forklifts, order pickers, and battery chargers under a firm fixed price structure, with all associated labor, parts, fluids, transportation, and trip charges included in the FFP contract line items. Unscheduled maintenance services will be priced on a time and material basis with fixed hourly labor rates and actual material costs. Key requirements include ASE-certified personnel, completion of initial PM visits within 30 days of award and thereafter every three months, response to unscheduled maintenance calls within 16 working hours with service estimates, and completion of approved repairs within seven working days. The Government will evaluate proposals based on technical acceptability of service, past performance, and price, with technical and past performance combined being approximately equal to price. The mandatory site visit is scheduled for February 10, 2026 at 09:00 a.m. AST, quotes are due February 16, 2026 at 4:00 p.m. ET, and questions must be submitted by February 13, 2026 at 4:00 p.m. EST.
This solicitation is designated as a 100% total small business set-away under NAICS code 811310 with a small business size standard of $12.5 million. The contract includes a base year running March 1, 2026 through February 28, 2027, with four optional one-year extension periods at the Government's discretion, for a potential total contract duration of five years. The equipment inventory at Fort Buchanan consists of 26 assets including seven 5,000-pound capacity electric pallet jacks, two 4,000-pound capacity electric forklifts, two 4,000-pound capacity propane-powered forklifts, and fifteen 3,000-pound capacity electric order pickers, along with associated battery chargers. The pricing spreadsheet identifies five contract line items for quarterly preventive maintenance services on the specified equipment with firm fixed prices, plus a time and material line item for unscheduled repairs and service calls. Performance will take place at Fort Buchanan Commissary located at 689 N. Terminal Road, Fort Buchanan, PR 00934-4576, with all work conducted Monday through Friday from 8:00 a.m. to 5:00 p.m., excluding federal holidays.
Notice text
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. It is the Government's intent to award this requirement using FAR Part 12 and Subpart 13.5 procedures. This announcement constitutes the only solicitation; quotes are being requested and no other solicitation will be issued. Quotes shall reference solicitation number HQC00426QE013. This Request for Quote (RFQ) document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 dated 1 October 2025. The associated NAICS code is 811310 with a small business size standard of $12.5 million dollars. All of the Contractor’s costs associated with the Preventive Maintenance (PM), including but not limited to labor, parts, expendables, fluids, transportation, and trip charges are in accordance with the Firm Fixed Price (FFP) contract line items, and will not be reimbursed in any other way. Unscheduled Maintenance (UM) repairs or service is performed on an as-needed basis. All the Contractor’s cost associated with the UM services shall be within the established fixed hourly rates for labor, and actual costs for materials and other direct costs rates (ODCs) are in accordance with Time and Material (T&M) contract line-item number (CLIN). The period of performance (POP) for this contract will be one base year and four one-year options. The options may be exercised at the discretion of the Government. This solicitation is being issued as 100% total small business set-aside.
Scheduled Site Visits:
Fort Buchanan Commissary: February 10, 2026 at 09:00 am AST. All interested parties attending the site visit are required to sign in at the Administration Office.
Location Address: 689 N. Terminal Road, Fort Buchanan, PR 00934-4576
PH: (407)553-4700 ext. 3001/3002/3004/3009
Email Store Prior to Visit: deca.lee.store-ops-grp.list.eastz02fortbuchanan@mail.mil
Installation Access requires the following:
Real ID or Passport
Full Name
Social Security Number (for background check)
Date of Birth
Questions shall be submitted to the contract specialist no later than February 13, 2026 at 4:00 pm EST. The Government makes no assurance that questions received after this date and time will be answered. Answers to questions received shall only be answered via amendment to the combined synopsis.
Quotes are due no later than February 16, 2026 at 4:00 pm. Quotes shall only be received by the contract specialist Sheila Smith at Sheila.Smith@deca.mil.
Description of Requirement: The Defense Commissary Agency (DeCA) stores located at Fort Buchanan located in Puerto Rico have a need for Preventive Maintenance (PM) and Unscheduled Repair Services of Material Handling Equipment (MHE). This requirement is to provide Preventive Maintenance (PM) and Unscheduled Repair Services of Material Handling Equipment (MHE).
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Material Handling Equipment - MHE - PM & Repair Svcs - Puerto Rico Store | Award Notice | |
| This notice | Solicitation |
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