Material Handling Equipment - MHE - PM & Repair Svcs - Arizona Stores
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- HQC00426QE003
- Agency
-
Defense Commissary Agency
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Commissary Agency (DeCA) is soliciting quotes for preventive maintenance and unscheduled repair services for material handling equipment (MHE) at three Arizona commissary locations: Luke Air Force Base, Davis-Monthan Air Force Base, and Fort Huachuca. The scope of work encompasses maintenance and repairs for electric pallet jacks, forklifts (electric, propane, and gasoline), narrow aisle reach trucks, order pickers, battery chargers, and related equipment. Key contract requirements include performing preventive maintenance quarterly, responding to unscheduled maintenance calls within 16 working hours, completing repairs within seven working days of approval, and utilizing Automotive Service Excellence (ASE)-certified technicians with mechanical expertise. The evaluation criteria will balance technical acceptability of service delivery and past performance approximately equally against price. Critical deadlines include the question submission deadline of February 2, 2026, at 4:00 p.m. EST, and the quote due date of February 6, 2026, at 2:00 p.m. EST; questions should be directed to contract specialist Sheila Smith at Sheila.Smith@deca.mil.
This solicitation (HQC00426QE003) is designated as a 100% total small business set-aside with a NAICS code of 811310 and a small business size standard of $12.5 million. The contract will be awarded using FAR Part 12 and Subpart 13.5 procedures with a hybrid pricing structure: Firm Fixed Price (FFP) for scheduled quarterly preventive maintenance and Time and Material (T&M) for unscheduled repairs, with all preventive maintenance costs including labor, parts, expendables, fluids, transportation, and trip charges absorbed within the fixed-price line items. The period of performance spans one base year (March 1, 2026 through February 28, 2027) with four optional one-year extensions exercisable at the government's discretion, for a potential total contract duration of five years. The equipment inventory across the three locations includes approximately 10 electric pallet jacks, 6 low-profile forklifts, 1 gasoline forklift, and 12 battery chargers, with specific quantities and asset details provided in the attached equipment lists. Performance will occur at the three designated Arizona military installations, with all service activities coordinated through the Contracting Officer's Representative and invoiced separately by location.
Notice text
3 versions
Update #3 · Latest ·
****** AMENDMENT 2 **************
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. It is the Government's intent to award this requirement using FAR Part 12 and Subpart 13.5 procedures. This announcement constitutes the only solicitation; quotes are being requested and no other solicitation will be issued. Quotes shall reference solicitation number HQC00426QE003. This Request for Quote (RFQ) document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 dated 1 October 2025. The associated NAICS code is 811310 with a small business size standard of $12.5 million dollars. All of the Contractor’s costs associated with the Preventive Maintenance (PM), including but not limited to labor, parts, expendables, fluids, transportation, and trip charges are in accordance with the Firm Fixed Price (FFP) contract line items, and will not be reimbursed in any other way. Unscheduled Maintenance (UM) repairs or service is performed on an as-needed basis. All the Contractor’s cost associated with the UM services shall be within the established fixed hourly rates for labor, and actual costs for materials and other direct costs rates (ODCs) are in accordance with Time and Material (T&M) contract line-item number (CLIN). The period of performance (POP) for this contract will be one base year and four one-year options. The options may be exercised at the discretion of the Government. This solicitation is being issued as 100% total small business set-aside.
Questions shall be submitted to the contract specialist no later than February 2, 2026, at 4:00 pm EST. The Government makes no assurance that questions received after this date and time will be answered. Answers to questions received shall only be answered via amendment to the combined synopsis.
Quotes are due no later than February 6, 2026 at 2:00 pm. Quotes shall only be received by the contract specialist Sheila Smith at Sheila.Smith@deca.mil
Update #2 ·
****** AMENDMENT 1 **************
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. It is the Government's intent to award this requirement using FAR Part 12 and Subpart 13.5 procedures. This announcement constitutes the only solicitation; quotes are being requested and no other solicitation will be issued. Quotes shall reference solicitation number HQC00426QE003. This Request for Quote (RFQ) document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 dated 1 October 2025. The associated NAICS code is 811310 with a small business size standard of $12.5 million dollars. All of the Contractor’s costs associated with the Preventive Maintenance (PM), including but not limited to labor, parts, expendables, fluids, transportation, and trip charges are in accordance with the Firm Fixed Price (FFP) contract line items, and will not be reimbursed in any other way. Unscheduled Maintenance (UM) repairs or service is performed on an as-needed basis. All the Contractor’s cost associated with the UM services shall be within the established fixed hourly rates for labor, and actual costs for materials and other direct costs rates (ODCs) are in accordance with Time and Material (T&M) contract line-item number (CLIN). The period of performance (POP) for this contract will be one base year and four one-year options. The options may be exercised at the discretion of the Government. This solicitation is being issued as 100% total small business set-aside.
Questions shall be submitted to the contract specialist no later than January 22, 2026, at 4:00 pm EST. The Government makes no assurance that questions received after this date and time will be answered. Answers to questions received shall only be answered via amendment to the combined synopsis.
Quotes are due no later than January 29, 2026 at 2:00 pm. Quotes shall only be received by the contract specialist Sheila Smith at Sheila.Smith@deca.mil
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. It is the Government's intent to award this requirement using FAR Part 12 and Subpart 13.5 procedures. This announcement constitutes the only solicitation; quotes are being requested and no other solicitation will be issued. Quotes shall reference solicitation number HQC00426QE003. This Request for Quote (RFQ) document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 dated 1 October 2025. The associated NAICS code is 811310 with a small business size standard of $12.5 million dollars. All of the Contractor’s costs associated with the Preventive Maintenance (PM), including but not limited to labor, parts, expendables, fluids, transportation, and trip charges are in accordance with the Firm Fixed Price (FFP) contract line items, and will not be reimbursed in any other way. Unscheduled Maintenance (UM) repairs or service is performed on an as-needed basis. All the Contractor’s cost associated with the UM services shall be within the established fixed hourly rates for labor, and actual costs for materials and other direct costs rates (ODCs) are in accordance with Time and Material (T&M) contract line-item number (CLIN). The period of performance (POP) for this contract will be one base year and four one-year options. The options may be exercised at the discretion of the Government. This solicitation is being issued as 100% total small business set-aside.
Questions shall be submitted to the contract specialist no later than January 16, 2026 at 4:00 pm EST. The Government makes no assurance that questions received after this date and time will be answered. Answers to questions received shall only be answered via amendment to the combined synopsis.
Quotes are due no later than January 22, 2026 at 2:00 pm. Quotes shall only be received by the contract specialist Sheila Smith at Sheila.Smith@deca.mil
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Notice history
| Notice | Type | Posted |
|---|---|---|
| Material Handling Equipment - MHE - PM & Repair Svcs | Award Notice | |
| This notice | Solicitation |
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