Maine Army National Guard (MEARNG) Recruit Sustainment Program ~ Catered Meals
Closed Solicitation Posted
- Solicitation number
- W912JD25QA032
- Agency
-
Maine National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 722320 Caterers
- PSC
- S203 Housekeeping- Food
- Place of performance
- Bangor, Maine 04401, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Maine Army National Guard (MEARNG) is seeking catered meal services for its Recruit Sustainment Program to feed approximately 60 soldiers during training events throughout the year. The contractor must provide all personnel, equipment, materials, and supervision necessary to serve catered meals, including 3 meals per month (2 breakfasts and 1 dinner) with menu variety, food safety standards, and dietary accommodations including Halal options. Key requirements include possessing current food service certifications, maintaining a "B" grade health inspection or equivalent, preparing meals within a 60-mile radius, and serving meals in buffet-style format at designated times while maintaining proper temperatures. The evaluation will consider technical approach, price, and past performance, with emphasis on the contractor's ability to provide high-quality, consistent catering services to military organizations and federal agencies. The solicitation was posted on August 25, 2025, with Amendment 0001 issued on September 18, 2025, and proposals are due by September 29, 2025.
This opportunity is designated as a 100% set-aside for small businesses under FAR 19.5, specifically targeting Women-Owned Small Businesses (WOSB) with NAICS code 722320 (Caterers) and a size standard of $9,000,000. The firm-fixed-price contract has a period of performance from November 3, 2025, to November 2, 2028, consisting of one base year and two option years, with an anticipated award date of October 17, 2025. Historical meal counts have ranged from 40 to 66 personnel per meal, with no minimum or maximum meal guarantee provided by the government. Services will be performed at three locations in Maine: the Regional Training Institute in Bangor, New Balance Field House in Orono, and Bog Brook Training Area in Gilead. The total potential award value is $9,000,000, with monthly payments processed through Electronic Funds Transfer via PIEE Wide Area Work Flow with NET 30 payment terms.
Notice text
2 versions
Update #2 · Latest ·
Amendment 0001 has been issued on 9-18--2025; to respond to questions raised by various vendors. See attacments below.
The Maine Army National Guard (MEARNG) Recruit Sustainment Program has a requirement for catered meal services to feed approximately 60 Soldiers for training events throughout the year. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to serve catered meals as defined in section 5, and Technical Exhibit (TE) 3 and 4 of the Performance Work Statement (PWS).
This competitive solicitation is to be issued as: 100% set-aside under Small Business IAW 19.5 – Set Aside for Small Business.
The United States Property and Fiscal Office (USPFO) Contracting Office intends to award a firm-fixed-price (FFP) purchase order, resulting from this solicitation.
Period of Performance: 03 November 2025 to 02 November 2028.
Locations:
Regional Training Institute (RTI) 289 Hildreth Street North Bangor, ME 04401
New Balance Field House 8 Gym Dr Orono, ME 04473
Bog Brook Training Area 27 Military Cir, Gilead ME 04217
SAM Registration: Completion of the required FAR 52.212-3, Offeror Representations and Certifications - Commercial Items is required. When you complete your SAM registration, the link to complete your Representations and Certifications is also available. Offeror must be registered in the System for Award Management (SAM). No contract will be entered into with an unregistered vendor. Internet access allows you to register by completing an electronic on-line registration application at https://www.sam.gov/portal/public /SAM/.
Amendments: Amendments to this solicitation will be posted at https://sam.gov/content/opportunities Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on Contracting Opportunities, quoters will be notified by email of any new amendments that have been issued. Potential Quoter's are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your offer being considered unacceptable.
Basis for Award: The Government intends to award a single purchase order to a responsible vendor whose quote represents the best value to the Government, with appropriate consideration given to three (3) evaluation factors. Technical Capabilities, SPRS/Past Performance, and Price, IAW FAR 13.106-1(a)(2)(i). Award may be made without discussions with potential contractors. Interested contractors are cautioned that the award may not necessarily be made to the lowest priced quote. Interested parties are cautioned that an unrealistically low price, as proposed initially or subsequently, may be ground for eliminating a quote from consideration, either on the basis that the offeror does not understand the requirement, or he/she made an imprudent offer. Evaluation will be\ solely on the information included in the quotation. Therefore, the quoter's initial quotation should contain the offerors best terms. After receipt of quotes, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with interested contractors regarding quote elements. Reference 13.106-3(a) Basis for Award and FAR 13.106-1(a)(2)(i).
The Government reserves the right to award multiple awards in response to quotes received. The quoters shall price each line separately. Also, the Government reserves the right to not award any contract in response to this Solicitation.
Submittal of Solicitation Questions: Questions concerning this RFQ or requests for clarification shall be made in writing via email to the Contract Specialist, Tom Ryan at thomas.j.ryan36.civ@army.mil. The due date for questions will be 3:00 PM EDT on September 17th, 2025. As soon as a Quoter is aware of any problems or ambiguities in interpreting the specifications, terms/conditions, instructions or evaluation criteria of this RFQ, the Offeror should promptly notify the Contracting Officer. It is preferred that only one set of questions be submitted by each Quoter instead of multiple sets of questions. When submitting questions and comments, please refer to the specific text of the RFQ in the following format:
Subject: MEARNG RSP Catered Meals – RFQ No. W912JD25QA032
A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful contractor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
Evaluation will be solely on the information included in the quotation. Therefore, the interested contractor's initial quotation should contain the contractor's best terms. After receipt of quotes, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with interested contractors regarding quote elements.
The Service Contact Act applies to this contract and requires the Contractor and Subcontractor to pay the minimum locally prevailing wages and fringe benefits reflected in the applicable Service Contract Act following Service Contact Act have been incorporated and can be downloaded from SAM.gov.
Wage Determination 2015-4001 – Rev No. 30 – Dated 07-08-25
Discussions: The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.
To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through PIEE. Additional information and registration for PIEE can be completed online at https://wawf.eb.mil /piee-landing/. Payment will be made by DFAS office designated in the contract. All payments will be made by electronic transfer of funds (EFT). The Government will make payment through PIEE upon satisfactory completion of work and the receipt of a proper certification for payment.
Update #1 ·
The Maine Army National Guard (MEARNG) Recruit Sustainment Program has a requirement for catered meal services to feed approximately 60 Soldiers for training events throughout the year. The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to serve catered meals as defined in section 5, and Technical Exhibit (TE) 3 and 4 of the Performance Work Statement (PWS).
This competitive solicitation is to be issued as: 100% set-aside under Small Business IAW 19.5 – Set Aside for Small Business.
The United States Property and Fiscal Office (USPFO) Contracting Office intends to award a firm-fixed-price (FFP) purchase order, resulting from this solicitation.
Period of Performance: 03 November 2025 to 02 November 2028.
Locations:
Regional Training Institute (RTI) 289 Hildreth Street North Bangor, ME 04401
New Balance Field House 8 Gym Dr Orono, ME 04473
Bog Brook Training Area 27 Military Cir, Gilead ME 04217
SAM Registration: Completion of the required FAR 52.212-3, Offeror Representations and Certifications - Commercial Items is required. When you complete your SAM registration, the link to complete your Representations and Certifications is also available. Offeror must be registered in the System for Award Management (SAM). No contract will be entered into with an unregistered vendor. Internet access allows you to register by completing an electronic on-line registration application at https://www.sam.gov/portal/public /SAM/.
Amendments: Amendments to this solicitation will be posted at https://sam.gov/content/opportunities Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on Contracting Opportunities, quoters will be notified by email of any new amendments that have been issued. Potential Quoter's are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your offer being considered unacceptable.
Basis for Award: The Government intends to award a single purchase order to a responsible vendor whose quote represents the best value to the Government, with appropriate consideration given to three (3) evaluation factors. Technical Capabilities, SPRS/Past Performance, and Price, IAW FAR 13.106-1(a)(2)(i). Award may be made without discussions with potential contractors. Interested contractors are cautioned that the award may not necessarily be made to the lowest priced quote. Interested parties are cautioned that an unrealistically low price, as proposed initially or subsequently, may be ground for eliminating a quote from consideration, either on the basis that the offeror does not understand the requirement, or he/she made an imprudent offer. Evaluation will be\ solely on the information included in the quotation. Therefore, the quoter's initial quotation should contain the offerors best terms. After receipt of quotes, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with interested contractors regarding quote elements. Reference 13.106-3(a) Basis for Award and FAR 13.106-1(a)(2)(i).
The Government reserves the right to award multiple awards in response to quotes received. The quoters shall price each line separately. Also, the Government reserves the right to not award any contract in response to this Solicitation.
Submittal of Solicitation Questions: Questions concerning this RFQ or requests for clarification shall be made in writing via email to the Contract Specialist, Tom Ryan at thomas.j.ryan36.civ@army.mil. The due date for questions will be 3:00 PM EDT on September 17th, 2025. As soon as a Quoter is aware of any problems or ambiguities in interpreting the specifications, terms/conditions, instructions or evaluation criteria of this RFQ, the Offeror should promptly notify the Contracting Officer. It is preferred that only one set of questions be submitted by each Quoter instead of multiple sets of questions. When submitting questions and comments, please refer to the specific text of the RFQ in the following format:
Subject: MEARNG RSP Catered Meals – RFQ No. W912JD25QA032
A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful contractor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
Evaluation will be solely on the information included in the quotation. Therefore, the interested contractor's initial quotation should contain the contractor's best terms. After receipt of quotes, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with interested contractors regarding quote elements.
The Service Contact Act applies to this contract and requires the Contractor and Subcontractor to pay the minimum locally prevailing wages and fringe benefits reflected in the applicable Service Contract Act following Service Contact Act have been incorporated and can be downloaded from SAM.gov.
Wage Determination 2015-4001 – Rev No. 30 – Dated 07-08-25
Discussions: The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.
To meet compliance with DFARS 252.232-7003, Electronic Submission of Payment Requests, all Contractors must submit requests for payment (invoices) through PIEE. Additional information and registration for PIEE can be completed online at https://wawf.eb.mil /piee-landing/. Payment will be made by DFAS office designated in the contract. All payments will be made by electronic transfer of funds (EFT). The Government will make payment through PIEE upon satisfactory completion of work and the receipt of a proper certification for payment.
Files
| File | Type | Posted |
|---|---|---|
| Solicitation Amendment W912JD25QA0320001 SF 30.pdf | ||
| PWS - RSP Meals.docx | DOCX document | |
| Solicitation - W912JD25QA032.pdf | ||
| Wage Determination 2015-4001 - REV 30 - 08JUL2025.txt | TXT text file |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| CMT Catered Meals | Connecticut National Guard | Total Small Business | |
| Meals Johnston, IA W912LP27Q4000 | Iowa National Guard | Total Small Business | |
| Sdarng ngrf annual training meals | South Dakota National Guard | Total Small Business | |
| 1/75th Mobile Food service Field Feeding | US Special Operations Command | No set-aside | |
| 125 IN BN Pre Deployment Yellow Ribbon November 2026 | Michigan National Guard | Total Small Business |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity