Low Voltage Switchgear Maintenance Services

The Department of State, US Embassy Mexico, seeks a contractor to perform preventive maintenance services on the facility's low-voltage switchgear (up to 480v) in Mexico City, with proposals due July 2, 2026, and questions due June 18. This is an unrestricted acquisition with award intended to the lowest-priced, acceptable, responsible offeror based on initial proposals without discussion, though discussions may be held with companies in the competitive range if necessary.

Place of performance is Mexico City, CDMX, Mexico, at the New Embassy Compound (Presa Angostura 225, Irrigacion, 11500). The contractor must provide annual preventive Tier II maintenance services for 14 Schneider Electric ASCO 7000/400 Series low-voltage switchgears and one Automatic Transfer Switch (ATS), including visual and mechanical inspections, testing, cleaning, connection verification, and breaker exercising. All labor, tools, materials, and qualified personnel are contractor-furnished. Licensed electricians must have documented experience in switchgear maintenance, preferably with Caterpillar/Schneider equipment; the contractor must be an authorized Caterpillar service provider and hold valid REPSE registration (Mexican firms) or general contractor licenses (U.S. firms). Routine maintenance visits must be scheduled with minimum ten business days' advance notice during standard working hours (8 AM–5 PM, Monday–Friday, excluding U.S. and Mexican holidays).

The performance period is a base year plus four optional one-year periods, for a potential five-year total. Pricing is submitted as cost per unit. U.S. firms may submit in U.S. dollars; Mexican and other foreign firms must submit in Mexican pesos unless they maintain a U.S. dollar bank account; VAT applies to Mexican companies but not U.S. firms. The contractor must submit comprehensive safety and job hazard analysis plans, proof of CAT OEM authorization, organizational charts, personnel certifications, equipment lists, and either ISO 9001 certification or a detailed Quality Assurance Plan. Maintenance reports must be submitted within three business days of completion with photographic documentation, infrared testing results, and signed checklists. Invoices are submitted electronically through the Embassy's ILMS Vendor Portal within 30 days of service completion. Offerors must be registered in SAM.gov at the time of proposal submission; failure to register renders the proposal non-responsive. A site visit is scheduled for June 10, 2026, at 11:00 AM Mexico City time. Amendment 0001, issued June 24, 2026, added Attachment J (Single-line Diagrams of Electrical Installations) for three electrical systems; diagrams are available upon request via email to MexicoCityGSOSolicitations@groups.state.gov by June 26, 2026, before 12:00 hours local time. Offerors must acknowledge receipt of the amendment prior to the July 2 deadline. The NAICS code is 238210, Electrical Contractors and Other Wiring Installation Contractors; PSC code is J059, Maintenance/Repair/Rebuild of Equipment–Electrical and Electronic Equipment Components.