TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF-1449 cover sheet

• Continuation To SF-1449, RFQ Number 19MX5326Q0034, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19MX5326Q0034, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment A to Statement of Work

• Attachment B to Equipment List

• Attachment C to One Line Diagram Utility

• Attachment D to One Line Diagram New Office Building

• Attachment E to Payment Registration Form – Pesos

• Attachment F to Payment Registration– USD to a bank in the United States

• Attachment G to Payment Registration– USD to a bank in Mexico

• Attachment H to Vendor Portal Registration

• Attachment I Safety Plan

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5326Q0034

PRICES, BLOCK 23

1. SCOPE OF SERVICES

1.1 General.

The Contractor shall be responsible for performing preventive maintenance services for the facility’s low-voltage electrical switchgears.

The Contractor must demonstrate a high level of expertise, along with the necessary abilities, resources, licenses, and permits to perform the specified activities in compliance with all applicable local and federal Mexican regulations. Additionally, the contractor shall adhere to the highest industry standards and maintain superior quality in the execution of these duties.

Excellence in customer service is also required as requested and approved by the Contracting Officer in accordance with the specifications, terms and conditions set forth herein.

1.2 Contract Type.

This is a firm-fixed price contract.

1.3 Period of Performance.

The performance period under this contract will commence on the date listed in the Award Letter and continue for twelve (12) months. This contract also contains FAR 52.217-9.

“Option to Extend the Term of the Contract”. This option allows four (4) additional 12-month periods of performance. Site visits for preventive maintenance services must be scheduled with a minimum of ten (10) business days’ advance notice to ensure proper access and support.

1.4 Currency.

1.4.1 Offer and Payment in U.S. Dollars.

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to be paid in U.S. dollars should submit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States. Local companies are eligible to be paid in U.S. dollars provided that such company has a bank account in U.S. dollars at a Local Bank.

1.4.2 Offers and Payment in Pesos, Mexican Currency.

Any firm that is not a U.S. firm is a foreign firm. Any local or foreign firm that does not meet the definition of a U.S. firm shall submit its prices and receive payment in local currency unless the foreign or local firm has a U.S. dollar bank account in Mexico.

1.5 Value Added Tax.

1.5.1 U.S. Firms.

Value Added Tax (VAT) is not applicable to U.S. firms; therefore, it shall not be included in U.S. firm’s rates or Invoices.

1.5.2 Local Companies.

Value Added Tax (VAT) for offers submitted by local companies, either in U.S. Dollars or in Pesos, Mexican currency, is not included in line-item rates. Instead, it will be priced as a separate amount in the contract and on the Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

1.6 Pricing.

The fixed prices established below for the Base Year maintenance service for the Facility’s Low Voltage Electrical Switchgears plus four (4) Option Years are fully loaded rates that include all work, including furnishing any managerial, administrative, and direct labor (in compliance with any local regulations), materials, overhead, insurance, and profit. Any costs not separately priced shall be considered to be included in the overhead and other indirect costs. The U.S. Government will not pay any additional expenses.

1.6.1 Base Year Prices.

The firm fixed-price for this Base Year shall be a fully loaded rate.

As per paragraph 1.4 above, Base Year Prices are in _______________ [Insert Currency].

CLIN Service Switchgear Utility Building and New

Office Building S/N Quantity

Cost per unit (generator)

Unit Total per Year

Annual preventive maintenance services.

FACTORY ORDER

40021516-530

FACTORY ORDER

40021516-531

CAT95113253P14

CAT95113253P14

CAT95113253P14

CAT95113253P14

CAT95113253P14

CAT95113253P14

FACTORT ORDER

40021516-408

FACTORY ORDER

O40021516-409

FACTORY ORDER

40021516-410

FACTORY ORDER

40021516-410

14 Each

FACTORY ORDER

40021516-411

FACTORY ORDER

40021516-411

Automatic Transfer Switch (ATS)

H07ATBA31200N5XC

1 Each

Subtotal Base Year Value Added Tax (VAT) Total Base Year

1.6.2. First Option Year Prices.

The firm fixed-price for this First Option Year shall be a fully loaded rate.

Building and New Office Building S/N

Quantity Cost per

FO40021516-530

FO40021516-531

CAT95113253P14

CAT95113253P14

CAT95113253P14

CAT95113253P14

CAT95113253P14

CAT95113253P14

FO40021516-408

FO40021516-409

FO40021516-410

FO40021516-410

FO40021516-411

FO40021516-411

ATS H07ATBA31200N5XC

Each

H07ATBA31200N5XC

1 Each

Subtotal Base Year

1.6.3 Second Option Year Prices.

The firm fixed-price for this Second Option Year shall be a fully loaded rate.

Building and New Office Building S/N

Quantity Cost per

CAT95113253P14

CAT95113253P14

CAT95113253P14

CAT95113253P14

CAT95113253P14

CAT95113253P14

FO40021516-408

FO40021516-409

FO40021516-410

FO40021516-410

FO40021516-411

FO40021516-411

H07ATBA31200N5XC

1 Each

Subtotal Base Year

1.6.4 Third Option Year Prices.

The firm fixed-price for this Third Option Year shall be a fully loaded rate.

Building and New Office Building S/N

Quantity Cost per

CAT95113253P14

CAT95113253P14

CAT95113253P14

CAT95113253P14

CAT95113253P14

CAT95113253P14

FO40021516-408

FO40021516-409

FO40021516-410

FO40021516-410

FO40021516-411

FO40021516-411

H07ATBA31200N5XC

1 Each

Subtotal Base Year

1.6.5 Fourth Option Year Prices.

The firm fixed-price for this Fourth Option Year shall be a fully loaded rate.

Building and New Office Building S/N

Quantity Cost per

CAT95113253P14

CAT95113253P14

CAT95113253P14

CAT95113253P14

CAT95113253P14

CAT95113253P14

FO40021516-408

FO40021516-409

FO40021516-410

FO40021516-410

FO40021516-411

FO40021516-411

H07ATBA31200N5XC

1 Each

Subtotal Base Year

1.6.6 GRAND TOTAL OF BASE AND ALL OPTION YEARS

Base Year Total

Option Year 1 Total

Option Year 2 Total

Option Year 3 Total

Option Year 4 Total

GRAND TOTAL

CONTINUATION TO SF-1449,

RFQ NUMBER 19MX5326Q0034

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

2. ACRONYMS

• CAA: Controlled-Access Area

• CDMX: Mexico City

• CLIN: Contract Line Item Numbers

• CO: Contracting Officer

• COR: Contracting Officer’s Representative

• CY: Calendar Year

• DS: Diplomatic Security

• FAC: Facility Manager

• FAR: Federal Acquisition Regulation

• FM: Facility Manager

• GSO: General Service Office

• HAZMAT: Hazardous Materials

• JHA: Job Hazards Analysis

• MSDS: Material Safety Data Sheet

• O&M: Operations and Maintenance

• OEM: Original Equipment Manufacturer

• PCC: Post Communications Center

• PCO: Post Control Officer

• PM: Preventive Maintenance

• PMSC: Preventive Maintenance System

• POSHO: Post Occupation Safety and Health Officer

• QAP: Quality Assurance Plan

• RSO: Regional Security Officer

• SBU: Sensitive But Unclasssified

• SOW: Statement of Works

• SPT: Safety Plan Template

• US: United States

• USPP: United States Personal Property

• VFD: Variable Frequency Drive

3. DESCRIPTION

The U.S. Embassy in Mexico City requires preventive Tier II switchgear maintenance services for the Utility Building and New Office Building, defined as visual and mechanical inspection to ensure the proper operation of all factory and vendor installed meters, breakers, controls and remote power monitoring equipment associated with the switchgear, inspection of the entire switchgear for loose parts, connections and functioning indicator lights and cleaning, wiping down and vacuuming each compartment, inside and outside the cabinets. The systems and components to be maintained include power conducting equipment such as switches, circuit breakers, fuses and control systems such as control panels, current transformers and protective relays. The objective of scheduled preventive maintenance under this contract is to eliminate system malfunction, breakdown and deterioration when units are activated. If this work is to be performed on systems accessing the PCC/CAA (Controlled Access) areas of the building. Please see section 6.2.3 for security requirements.

4. NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

5. EQUIPMENT AND PERFORMANCE REQUIREMENTS

5.1 The U.S. Embassy at Mexico City requires the Contractor to maintain the following equipment in a safe, reliable and efficient operating condition. Please see equipment list included in Attachment B for a more detailed description.

5.2 The Contractor shall provide the labor, tools and materials required to perform all preventive maintenance in accordance with this work statement.

Under this Contract the Contractor shall provide:

• A licensed electrician/qualified technician to provide service on switchgear.

• Evidence of experience performing preventive maintenance of switchgear equipment, preferably with Schneider brand equipment.

• Evidence that the technicians performing the work are qualified/licensed electricians with experience in switchgear preventive maintenance.

5.3 Performance Standards.

The Facility’s Electrical Switchgear systems shall be clean and in good operating condition upon completion of the service. The preventive maintenance service shall result in the parts of the system serviced being in a condition to operate efficiently and effectively.

5.4. Routine Maintenance Visits.

The contractor shall perform the scheduled maintenance visits, within standard working hours (8:00 AM to 5:00 PM, Monday–Friday, excluding US and local holidays). A recurring schedule (e.g., first and third Wednesday of each month) shall be coordinated with the Contracting Officer’s Representative (COR). Site visits for preventive maintenance services must be scheduled with a minimum of ten (10) business days’ advance notice to ensure proper access and support.

6. ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

6.1 General.

The Contractor shall designate a representative who shall supervise the Contractor’s technicians and be the Contractor’s liaison with the American Embassy. The Contractor’s employees shall be on-site only for contractual duties and not for any other business or purpose. Contractor employees will be given access to the equipment and equipment areas and will be escorted by Embassy personnel.

6.2 Personnel Security.

The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who to be used on this Contract prior to their utilization. Submission of information shall be made within 30 days of award of contract. No technician will be allowed on site without prior authorization. Note: this may include cleared personnel if advance notice of visit is not given at least one week before the scheduled visit.

6.2.1 Vehicles.

Contractor vehicles will not be permitted inside the Embassy Compound without prior approval. If vehicle access is necessary, submit contractor vehicle information (Make, Model, License Plate #) along with a written justification as to why access is necessary.

This shall be submitted to the Facility Manager at least one (1) week prior to the visit.

6.2.2 ID Requirements.

Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

Government shall issue identity cards to Contractor personnel, after they are approved.

Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6.2.3 Security Clearances.

All work locations under this contractor that are designated as non-CAA areas may be performed by un-cleared American or local workers. However, all work done in CAA and PCC areas shall be performed by cleared American Construction personnel as needed to complete the services. The Contractor shall work closely with the COR, the Facility Manager (FM) or the General Services Officer (GSO).

6.4 Standards of Conduct

6.4.1 General.

The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct.

The Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.4.2 Neglect of Duties.

Neglect of duties is unacceptable. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.4.3 Disorderly Conduct.

The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

6.4.4 Intoxicants and Narcotics.

The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.4.5 Criminal Actions.

Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions:

falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations; organizing or participating in gambling in any form; and misuse of weapons.

6.4.6 Key Control.

The Contractor will not be issued any keys. The keys will be checked out by a “Cleared American” escort on the day of service requirements.

6.4.7 Notice to the Government of Labor Disputes.

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

7. SCHEDULED PREVENTIVE MAINTENANCE SERVICES

7.1 General.

It is the Contractor’s responsibility to provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity should wear and use appropriate safety protection while all work is performed. perform all manufacturer-recommended planned maintenance, as well as any additional maintenance specified in the manufacturer’s technical manuals for standby operation of the respective equipment.

If any discrepancies are found with the switchgear(s) that are not covered under this work statement the Contractor shall provide a detailed report noting discrepancy found, bill of materials (BOM) including: component name, quantity, part # and price for any repair material required and material lead-time, emergency assistance for switchgears support within 24 hours of being contacted by the COR and price quote for repair labor.

The Contractor shall begin scheduling maintenance and outage coordination 90 days in advance.

7.1.2 Annual Electrical Switchgear Preventive Maintenance Service

At a minimum, the following work shall be completed:

• Use appropriate Personal Protective Equipment (PPE) when performing work

• Check all work areas, tools and equipment to ensure unsafe conditions are eliminated our guarded against.

• Follow safety site procedures.

• Schedule maintenance with operating personnel and affected offices.

• Before de-energizing the equipment, verify operation of back-up power before shutdown. Return to normal after verification and proceed with shut down for maintenance.

• Follow Lockout/Tagout (LOTO) procedures.

• Lock out and disconnect all sources of power before performing any work inside equipment that has been exposed to live parts or present an electrical hazard.

• Review and follow the manufacturer's instructions for the service requirements of the equipment.

• Remove LOTO in accordance with appropriate procedures.

• Record results of control work in history log (if applicable).

• Simulate utility outage after maintenance is completed to verify back-up power performance as required.

• Report all incidents and near missed incidents to the COR and assist as requested in the investigation and corrective action.

• Coordinate outage if required

• Perform Lockout/Tagout

• Review of OEM O&M procedures

• Download and provide engine fault code and event report

• Record all readings, findings, and deficiencies

At a minimum, the contractor shall comply with the following:

• Contractor shall submit to the COR for review, worksheet that will be used for performing maintenance service.

• A discrepancy report shall be submitted to the COR immediately upon discovery of any conditions that could result in equipment failure.

• Test and inspection report shall be submitted to the COR within three (3) business days of completing work.

• All test sheets and reports shall be submitted in English

Annual Schedule Switchgears

1. Visual Inspection:

• Confirm working space and clearance is maintained around all the electrical gear per the Nacional Electrical Code (NEC) requirements.

• Check that the electrical room is free from foreign articles not associated with the room.

• Visual and mechanical inspection to ensure the proper operation of all factory and vendor installed meters, breakers and remote power monitoring equipment associated with the switchgear.

• Inspect the entire switchgear for loose parts or connections. Slight discoloration or tarnish of the silver plate is normal and of no concern. Severe discoloration of the silver plate is a sign of improper or loose contact and overheating.

• Inspect physical, electrical and mechanical condition including evidence of moisture or corona.

• Inspect that all filters are in place and the vents are clear.

• Check to see that all anchors’ bolts and other structural bolts are tight.

• Check for undue noise and vibration.

• Check if room is environmentally conditioned for local temperature conditions.

2. Verification:

• Compare the installed metering measurements with voltage and power readings from a True RMS meter. Make calibration corrections as necessary to ensure accurate voltage and power readings.

• Verify the switchgear circuit breakers sizing match the drawings.

• Verify the proper labeling of all the breakers in the switchgear.

• Post breaker schedule on switchgear

• Verify operation of heaters and thermostats, if used.

• Verify that the Post as-built drawings (electrical one-line) match the switchgear distribution. Make “Red Ink” corrections on a paper copy as necessary. Inform the COR and FM of any discrepancies or changes to the drawings.

• Verify that the required NFPA70-E safety equipment is available and in good condition for local staff to use.

• Refer to the manufacturer’s recommendations for additional maintenance requirements.

• Verify Modbus lights on the PLCs are on.

• Verify HMIs and all metering screens work properly

3. Inspect/Exercise/Clean/Correct:

• Schedule power outage of equipment for cleaning. Coordinate any required outage with the COR and FM.

• Photo of equipment condition before servicing and is required in final report documentation.

• Perform infrared testing on all conductor connections, buss terminations. Only record hot spots on digital format for review.

• Photo of equipment condition AFTER servicing and is required in final report documentation.

• Perform properly Lock-out/Tag-out and ensure the system is de-energized before removing panel covers and exposing any electrical bus or cabling. Under no circumstances should the equipment be energized during the maintenance operation. Photos of equipment locked and tagged out is required in final report documentation.

• Inspect anchorage, alignment, grounding for the equipment.

• Inspect the bus bar connections and insulating barrier(s) for damage.

• Inspect the cable load connectors, stand-off insulators, primary contact supports, and all accessible cable terminations for indications of insulation deterioration.

Vacuum each compartment and wipe off all insulation.

• As applicable, visually inspect trip units and settings on breakers. Replace any faulty batteries.

• Clean each compartment. Check for damage, excessive wear, or corrosion.

• Check and correct any loose components or connections.

• Torque loose connections identified during the infrared test or during inspection.

• Confirm correct operation and sequencing of electrical and mechanical interlock systems.

• Correct any faulty, damaged, discolored, and worn components using government provided spares.

• Exercise all breakers Ten (10) times, or as the manufacturer’s recommendations.

• Inspect mechanical indicating devices for correct operation.

• Inspect all power control transformers for physical damage, cracked insulation, broken leads, tightness of connections, defective wiring, proper overload protection, and overall general wiring.

• Follow the manufacturer’s recommendations for additional maintenance requirements.

• Clean or replace any air filters present.

• Check all control circuits by tugging on each wire to verify a snug fit.

• Remove lockout/tag out in accordance with appropriate procedures.

• Re-energize the equipment and ensure that all components are up and functioning properly. Make the COR and FM aware of all components that are not functioning properly.

Annual Schedule Automatic Transfer Switch (ATS)

• Ensure the unit is loaded to at least 40% or rated current and perform an infrared section on the normal side of the switch. Transfer the load to the backup generator and perform the infrared inspection again.

• Check for hot spots.

• Perform proper lock out tag out procedures.

• Open the transfer switch and check phase to phase and phase to ground for presence of correct voltage.

• De-energize the switch.

• Inspect wiring, wiring connections, insulation and fuse blocks for looseness, charring evidence of short circuiting and overheating.

• Clean the inside of switch cubicle, conductors and buss work.

• Check all conductors for signs of overheating, mechanical, or moisture damage to conductors.

• Tighten all connections to manufacturer’s specifications.

• Inspect all exposed ground connections. Be sure the connections are clean and tight.

• Clean bus insulators.

• Clean dust and vacuum all the controls, meters, switching mechanism components, interior bus work, Remote Start control panel, Annunciator and connecting lugs of the ATS.

• Make sure the heaters (if installed) work correctly.

• Lubricate all movements and linkages.

• Disconnect the conductors to the under-voltage relays. Test the under-voltage relays using a source of test voltage. Record drop-out and pick-up voltages. After testing relays, reconnect the conductors.

• Find and disconnect the transfer operating mechanism control power. Use a remote source of voltage to operate the transfer mechanism.

• Check the contact resistance on the normal and emergency contacts.

• Re-connect the operating mechanism control wires.

• Clean indicating lenses and change lamps as needed.

• Note date of last battery change. (Replace if 2 years or older).

• Inspect seals.

• Manually exercise the switch.

• Restore the transfer switch to normal position.

• Remove tags and place generator controls in the automatic position.

• Check with affected occupant agencies for generator operations.

• Exercise ATS.

• Prior to performing test, confirm with the COR.

• This test shall consist of an electronic operation of the switch from the normal source 1 position to the alternate source 2 position and a return to normal.

• Open normal power breaker; the generator should start and the transfer switch should transfer the load to the generator source.

• Re-accomplish the infrared inspection on any problem areas in the generator position.

• Close the normal power breaker. The transfer switch should transfer the load to the normal power source and the generator should shut down after the cool down period.

• Re-accomplish the infrared inspection on any problem areas in the normal position.

• Check with the affected occupant agencies to see that normal services have been restored to all areas.

• Check, calibrate and record time delays if necessary. Observe and record retransfer/cool down time.

• Ensure system is left in proper position for automatic start and transfer.

• Perform any additional maintenance tasks as recommended in the manufacture’s operation and maintenance manuals.

4. Batteries & charging system.

• Inspect and clean battery charger

• Record charger output voltage

• Inspect charger wiring and ventilation

• Verify battery condition

• Check electrolyte level (if applicable)

• Measure and record specific gravity

• Clean terminals and apply corrosion protection

• Perform battery load/condition test

• Verify alternator/charging system operation

7.1.3 Inventory

The Contractor shall do an inventory, supply and replace expendable parts (e.g., filters, cables, bolts, gaskets, etc.) that have become worn due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, filters (Air, Fuel, Oil), grease, sealant; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), Material safety data sheet (MSDS), cleaning material and oil spill containment kits. The contractor shall do an inventory of the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed.

Parts shall be OEM approved.

7.2 Checklist Approval.

The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to perform. The Contractor shall prepare this schedule and task description in a checklist format for the COR’s approval prior to contract work commencement.

7.2.1 The Contractor shall provide trained technicians to perform the service at frequencies stated in Attachment A and on the equipment called out in this SOW.

7.2.2 It is the responsibility of the Contractor to perform all manufacturers’ recommended preventive maintenance including preventive maintenance recommended by the manufacturers’ technical manuals for the respective equipment.

7.2.3 Additionally, the maintenance contractor shall obtain and keep at the post O&M binders provided by the manufacturers. These binders shall be placed in a location accessible to post personnel to review as needed.

8. PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

8.1 Personnel requirements.

The Contractor shall provide only qualified, trained, and certified personnel to perform all maintenance, inspection, and testing services required under this contract. It is the Contractor’s sole responsibility to ensure that all technicians assigned to this project possess the necessary certifications, training, and experience to safely and effectively service the diesel standby generator systems. The U.S.G reserves the right to request that the Contractor provide certifications and any other required documentation for all personnel assigned to perform work under this contract, including when rotating or replacing staff, upon request and prior to execution of the service. The Contractor shall promptly furnish such documentation to the Contracting Officer’s Representative (COR) as required.

8.2 Tools and Equipment.

The Contractor is responsible for ensuring that all tools, instruments, and testing equipment used in the performance of this contract are properly maintained, calibrated, and in safe working condition at all times. The Contractor shall ensure that all equipment meets applicable industry standards and manufacturer requirements. Documentation of calibration and maintenance records shall be made available to the Contracting Officer’s Representative (COR) upon request.

8.3 Consumable materials and supplies.

The Contractor shall provide all labor, materials, and equipment necessary to carry out the planned maintenance and inspections outlined in this Statement of Work (SOW). The Contractor is responsible for supplying, inventorying, and replacing all maintenance service items, including but not limited to filters, fluids, hoses, belts, oil, chemicals, coolant, generator starting batteries, grease, sealant, thermostats, fuses, and other expendable or common parts required for normal maintenance. The Contractor shall also provide the appropriate tools, testing equipment, personal protective equipment (PPE), Material Safety Data Sheets (MSDS), cleaning materials, and oil spill containment kits for use by technicians.

8.4 Documentation and reporting.

The Contractor shall provide the COR with a list of all necessary parts and materials prior to use.

For any maintenance items included in this SOW, the Contractor shall supply the required parts (e.g., rocker cover gaskets for valve lash adjustments, thermostats for coolant changes).

If, during the course of maintenance, the Contractor identifies any discrepancies or deficiencies with the generator systems that are not covered under this SOW, the Contractor shall promptly provide the COR with a detailed report describing the issue. The Contractor shall also submit a Bill of Materials (BOM) listing the component name, quantity, part number, price for any required repair materials, and estimated material lead time, as well as a separate price quote for the associated repair labor.

9. EXCLUSION

This contract does not include the repair of equipment or the replacement of major hardware components except for those components that are specifically indicated by the manufacturer’s maintenance manuals to be provided or replaced as part of the scheduled services. Any required hardware replacements or repairs will be separately priced by the Contractor and submitted to the U.S.G. for approval and acceptance.

The Government reserves the right to procure manufacturer’s spare parts and labor from other competitive sources at its discretion. If the Government accepts the Contractor’s quote for parts and/or labor, the Contractor shall not proceed with any repair or replacement work until a formal purchase order has been issued and approved by the Contracting Officer.

Replacement or repair of any electronic or electrical parts must be approved in advance by the Contracting Officer’s Representative (COR). If the Contractor installs any electronic or electrical parts without prior COR approval, the Contractor shall remove those parts at no cost to the Government and will be responsible for any resulting damage.

Parts/materials/tools procurement and delivery for the CAA/PCC areas shall be at the discretion of the Regional Security Officer (RSO).

This exclusion does not apply to repairs required to correct damage or deficiencies resulting from Contractor negligence, errors, or improper workmanship. In such cases, the Contractor shall be fully responsible for all necessary repairs and replacements, including parts and labor, at no additional cost to the Government.

10. EMERGENCY SERVICE CALLS

Emergency Response Services are intended to provide rapid, on-call support when unexpected conditions arise that threaten the safety, integrity, or preservation of the equipment. These services focus on stabilizing hazardous situations, preventing further deterioration, and protecting the equipment until permanent repairs can be assessed and authorized. The Contractor shall be prepared to respond 24/7, mobilize promptly upon notification, and perform only those actions necessary to secure the site, mitigate immediate risks, and maintain basic functionality. All responses shall be documented and communicated to the COR.

The Contractor shall provide a reference price for each emergency service call, indicating the amount that would be charged for a single site visit to assess and stabilize an emergency situation.

This reference price should include all costs associated with mobilization, inspection, and initial response actions. The reference price is for informational purposes only and will not be considered a contractually binding rate or included as a Contract Line Item Number (CLIN). The Government may use this information to estimate potential costs for emergency services; any actual emergency response work will be separately authorized and negotiated as needed.

Reference price for emergency call service $ -

11. SOFTWARE, LICENSES AND PASSWORDS

Copies of any and all software and licenses needed to control or to adjust the communications module shall be given to the post upon completion of the work.

12. DELIVERABLES

12.1 Subcontracting limitation and notification requirement

The contractor shall not subcontract more than ten percent (10%) of the total value of maintenance services under this contract without prior written approval from the COR. If subcontracted labor exceeds this threshold, the contractor must provide a list of all subcontractors engaged, including primary points of contact for each, within ten (10) business days of the Notice to Proceed. The contractor shall promptly notify the COR in writing of any changes to the list of subcontractors, including additions, removals, or changes in contact information. If subcontracted labor does not exceed ten percent (10%), the contractor shall submit a written memorandum to the COR within five (5) business days of the Notice to Proceed, confirming that subcontracted labor does not exceed the ten percent (10%) threshold.

12.2 Safety plan & special instructions.

The Contractor shall submit a comprehensive safety plan and Job Hazard Analysis (JHA) to the Contracting Officer’s Representative (COR) for review and approval. The safety plan and JHA must identify the expected hazards associated with the work activities and specify the actions that will be taken to minimize the risk of each identified hazard. These documents must be submitted at least seven (7) business days prior to performing the first service under this contract. No work may commence until the COR has reviewed and approved the safety plan and JHA (See Attachment G).

The Contractor shall ensure the following safety measures are implemented throughout the performance of this contract:

• Use appropriate personal protective equipment (PPE) when performing work.

• Check all work areas, tools, and equipment to ensure unsafe conditions are eliminated or properly guarded against.

• Follow all site safety procedures.

• Schedule maintenance activities with operating personnel and affected offices, including security.

• Follow approved lockout/tag out procedures.

• Review and adhere to the manufacturer’s instructions for all equipment and procedures.

• Record maintenance and safety results in the equipment history log.

• Remove lockout/tag out devices in accordance with appropriate procedures.

• Report all incidents and near-miss incidents to the COR and assist as requested in any investigation and corrective action.

12.3 Quality Assurance Requirements.

The Contractor shall demonstrate its commitment to quality management by either:

• Providing proof of current ISO 9001 certification, or

• Submitting a comprehensive Quality Assurance Plan (QAP) to the Contracting Officer’s

Representative (COR) within thirty (30) business days after contract award.

• If the Contractor does not possess ISO 9001 certification, the QAP must, at a minimum, address the following elements:

o Service Procedures and Checklists.

A general description of how maintenance visits, inspections, and minor repairs will be conducted, including the use of checklists or task lists by technicians during scheduled visits.

o Staff Responsibilities.

Identification of personnel responsible for supervising work quality and ensuring completion of required tasks.

o Internal Monitoring.

A description of the Contractor’s methods for reviewing work performed, such as supervisor checks, random spot-checks, or post-visit reviews.

o Recordkeeping.

Procedures for documenting and storing maintenance reports, emergency response reports, and issue logs. The Contractor shall ensure that all documentation is available to the COR upon request.

o Communication and Follow-Up.

A process for promptly notifying the COR of any significant issues or deficiencies observed during maintenance activities, and for following up on corrective actions.

o Service Continuity.

A general approach to ensuring scheduled visits occur as planned, including the use of backup personnel if primary staff are unavailable.

At a minimum, each maintenance report shall include:

• Date and time of the site visit

• Names of personnel who performed the work

• Identification of the equipment serviced (including location, make, and model/serial number)

• Description of all maintenance activities performed

• List of parts and materials used or replaced

• Results of inspections, tests, or measurements conducted

• Any deficiencies, discrepancies, or issues identified during the visit

• Corrective actions taken or recommended

• Safety observations or incidents, if any

• Signature of the responsible technician and, if applicable, the supervisor

The Contractor shall ensure that all maintenance reports are accurate, complete, and made available to the COR upon request.

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to Safety plan 1 With Proposal

Reviewed version at least seven (7) business days prior to performing the first service under this contract.

COR

ISO 9001 certification or Quality Assurance Plan (QAP)

1 Within thirty (30) business days after contract award

COR

Comprehensive list of all consumable materials and tools that will be brought to each service visit to perform maintenance

1 At least five (5) business days prior to performing each service under this contract.

COR

Subcontracted Labor Notification:

Written notification to the Contracting Officer of all labor subcontractors engaged if subcontracted labor exceeds 10% or a memorandum confirming subcontracted labor does not exceed 10%.

1 Within ten (10) business days of Notice to Proceed (NTP), and within five (5) business days of any subsequent changes

COR

Checklist that will be used for performing maintenance/cleaning service

1 Before performing each maintenance/cleaning service.

COR

Discrepancy Report 1 Immediately upon discovery of any condition that could result in equipment failure.

COR

Test and Inspection Report 1 Within three (3) days after completion of each service.

COR

Invoice 1 After completion of each maintenance service

COR

13 INSURANCE REQUIREMENTS

13.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this Contract.

The Contractor’s assumption of absolute liability is independent of any insurance policies.

13.2 Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Public Liability Insurance

Property damage: $ 5,000.00 USD Cumulative: $ 50,000.00 USD

Workers’ Compensation and Employer’s Liability

13.3 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required under local laws (see FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”).

14 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

15 LICENSES AND PERMITS

The contractor shall perform the duties specified in this SOW in full compliance with all applicable local and federal regulations of Mexico and the United States, as well as applicable international standards and any additional regulations outlined in this document. The contractor shall also provide evidence of all necessary licenses, permits, and registrations required to complete the specified duties.

16 SAFETY REQUIREMENTS

The contractors shall provide and maintain work environments and procedures which will safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities; contractors must avoid interruptions of Government operations and delays in project completion dates, and control costs in the performance of contract tasks. For these purposes, the contractor shall:

1. Submit a written Safety plan and JHA to the COR. The plan shall include specific management or technical procedures for effectively controlling hazards associated with the project/contract; the safety plan shall also include emergency procedures in case of any incident with his personnel.

2. Meet with the COR and the POSHO to discuss and develop a mutual understanding relative to the administration of the overall safety program.

3. Maintain an accurate record of all incidents that occurred under the contract resulting in death, injury, occupational disease, or damage to or theft of property, materials, supplies, or equipment.

4. Report all incidents/mishaps immediately in the manner indicated by the COR and/or

POSHO.

5. Be responsible for its personnel and subcontractor’s compliance with all the requirements of the Safety plan and JHA.

6. Provide appropriate safety barricades, signs, and signal lights.

7. Comply with the standards issued by any local government authority having jurisdiction over occupational health and safety issues.

8. Ensure that any additional safety measures that the COR and/or POSHO determines to be reasonably necessary for this purpose are accomplished.

9. Specify in the Safety plan and JHA the requirements and mitigation steps regarding safety if the work involves:

a. Scaffolding.

b. Work at heights.

c. Trenching or other excavation.

d. Earthmoving equipment.

e. Temporary wiring, use of portable electric tools, or other recognized electrical hazards.

f. Work in confined spaces.

g. Use of hazardous materials – a material with a physical or health hazard

h. Operations that create any kind of contamination inside an occupied building such as dust from demolition activities, paints, solvents, etc.

i. Hazardous noise levels.

10. Comply with all the requirements included in the safety plan and the JHA, or any extra indications given by the POSHO and/or the COR.

The COR and/or the POSHO shall notify the CO and the contractor of any non-compliance with the safety requirements and the corrective actions required. This notice, when delivered to the contractor or the contractor’s representative on site, shall be deemed sufficient notice of the non-compliance and corrective action required. After receiving the notice, the contractor shall immediately take corrective action. If the contractor fails or refuses to promptly take corrective action, the COR may issue an order suspending all or part of the work until satisfactory corrective action has been taken. The contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any suspension of a work order issued related to safety violations detected.

17 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work

Paragraphs Performance Threshold

Services.

Performs all preventive maintenance services of the facility’s electrical switchgear systems set forth in the Scope of Work. (SOW)

1 thru 16

All required services are performed and no more than one

(1) customer complaint is received per month.

17.1 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

17.2 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions - Commercial Products and Commercial Services (NOV 2023), if any of the services exceed the standard.

17.3 Procedures.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection

18 TRANSITIONS/CONTACTS

Within 30 days after contract award, the Contracting Officer may ask the contractor to develop a plan for preparing the contractor to assume all responsibilities for preventive maintenance services.

The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract.

The plan shall assign priority to the selection of all supervisors to be used under the contract.

18.1 On site contact. The following are the designated contact personnel between the U.S.

Embassy and the Contractor:

COR : Jorge Enriquez – Mexico City Embassy Electrical Engineer - enriquezj2@state.gov

The Contracting Officer Representative (COR) will be the contractor’s point of contact at the U.S. Embassy, Mexico City Embassy Electrical Engineer – Jorge Enriquez. All questions concerning coordination of service activities while at post shall be directed to the COR.

Attachment A - Statement of Work Low Voltage Diesel Standby Generator systems

1. General Information.

The United States Embassy Mexico City requires professional services and…