Lodging Services for Austin
Closed Solicitation Posted
- Solicitation number
- W50S78-25-Q-CF03
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721110 Hotels (except Casino Hotels) and Motels
- Place of performance
- Austin, Texas 78703, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army National Guard, through the 149th Fighter Wing, is seeking to establish multiple Blanket Purchase Agreements (BPAs) for non-personal commercial lodging services near Camp Mabry in Austin, Texas under solicitation number W50S78-25-Q-CF03. The government will contract directly with hotels only, excluding third-party vendors from consideration. Interested contractors must submit a two-page maximum capability statement demonstrating their ability to meet all requirements outlined in the Performance Work Statement and Terms and Conditions, including the capacity to block off rooms for reservation within approved GSA Per Diem Rates. The evaluation will focus on each contractor's aptitude and capability to comply with the solicitation requirements, with particular emphasis on GSA Per Diem Rate compliance and ability to provide lodging services during military drill weekends and field exercises. The original solicitation was posted on September 29, 2025, with a proposal due date of October 7, 2025, though this opportunity has since moved to award status as of December 3, 2025.
No set-aside designations were applied to this procurement, which was conducted under Simplified Acquisition Procedures for commercial items. The government has awarded BPAs to three contractors: AUSBW Management, Inc., RSS WFCM2014-LC18 - TX MNR, LLC, and Austin Airport Investment LLC, with awards announced on December 3, 2025. Each BPA has a period of performance of up to 24 months with a ceiling value of $250,000 per agreement and a minimum order value of $1.00, though the Contracting Officer retains authority to increase or decrease the ceiling through bilateral modification to address changing government needs. The historical demand estimate indicates approximately 50 hotel nights per month are needed in Austin. The place of performance is Austin, Texas 78703, with lodging facilities required to be located within a 15-mile radius of Camp Mabry.
Notice text
3 versions
Update #3 · Latest ·
This is a combined synopsis/solicitation to award multiple Blanket Purchase Agreements (BPAs) for non-personal commercial lodging services near Camp Mabry, Austin, TX. This synopsis/solicitation is prepared in accordance with the format in FAR Subpart 12.6 and is supplemented with additional information included in this notice. This announcement constitutes the only solicitation.
The synopsis/solicitation number for this procurement is W50S78-25-Q-CF03, Lodging Services for Austin, and is using Simplified Acquisition Procedures under FAR 13.5, Simplified Procedures for Certain Commercial Items for multiple award BPAs. Each awarded BPA shall have up to 24 months period of performance (POP) with a minimum order value of $1.00 up to the established ceiling of $250,000.00.
NOTE: The ceiling can be increased/decreased at any time by the Contracting Officer via a bilateral modification to meet current/future needs. Such instances can include COVID-19, national disasters, and/or any instance/reason the Government determines the need for increased/decreased lodging services are needed.
The Government is seeking to contract directly with hotels only; third-party vendors will not be considered. Contractors who want to be considered for a BPA shall submit no more than a TWO PAGE capability statement showing their aptitude/capability to meet all requirements defined in Attachment One (1) – Performance Work Statement (PWS). The capability statement shall include the following:
- Contractors Name (Doing Business as (DBA) Name).
- Physical Address.
- Point of Contact to include name, phone number, and email address.
- Verification of SAM Registration and UEI/ Cage Numbers.
- Capability statement showing how the Contractor can meet all requirements of this solicitation including: ability to block off rooms for reservation within the approved GSA Per Diem Rates; Compliance with Attachment One (1) – PWS and Attachment Two (2) – Terms and Conditions.
BPA Solicitation Evaluation: Factors Other Than Cost or Price.
The following factors shall be used to evaluate offers: Technical Capability of the Hotel.
Technical capability of the hotel shall be determined by the following: distance from Camp Mabry in accordance with Performance Work Statement, inclusion of free parking, ability to block rooms, confirmation of pricing within the GSA per diem rate.
*The BPA Solicitation evaluation will differ from the BPA CALL Solicitation Evaluations, please refer to the PWS, Section C.4 for Competition, Evaluation, and Award for a BPA CALL.
If you have any questions or inquiries, please email Candace Fernandez at candace.fernandez@us.af.mil and Mark Green at mark.green.23@us.af.mil no later than (NLT) 2 October 2025 10:00 AM Central Daylight Time (CDT). All questions received after this time may not be answered or entertained.
Contractors who are interested in this requirement shall submit your capability statement by email to the above point of contacts NLT 7 October 2025, 2:00 PM Central Daylight Time (CDT). Any potential amendments will be posted in the same fashion as the solicitation, found at https://sam.gov.
Solicitation updated to add RFI answers. See attachments.
**See attachment, Successful Offeror Notice
Update #2 ·
This is a combined synopsis/solicitation to award multiple Blanket Purchase Agreements (BPAs) for non-personal commercial lodging services near Camp Mabry, Austin, TX. This synopsis/solicitation is prepared in accordance with the format in FAR Subpart 12.6 and is supplemented with additional information included in this notice. This announcement constitutes the only solicitation.
The synopsis/solicitation number for this procurement is W50S78-25-Q-CF03, Lodging Services for Austin, and is using Simplified Acquisition Procedures under FAR 13.5, Simplified Procedures for Certain Commercial Items for multiple award BPAs. Each awarded BPA shall have up to 24 months period of performance (POP) with a minimum order value of $1.00 up to the established ceiling of $250,000.00.
NOTE: The ceiling can be increased/decreased at any time by the Contracting Officer via a bilateral modification to meet current/future needs. Such instances can include COVID-19, national disasters, and/or any instance/reason the Government determines the need for increased/decreased lodging services are needed.
The Government is seeking to contract directly with hotels only; third-party vendors will not be considered. Contractors who want to be considered for a BPA shall submit no more than a TWO PAGE capability statement showing their aptitude/capability to meet all requirements defined in Attachment One (1) – Performance Work Statement (PWS). The capability statement shall include the following:
- Contractors Name (Doing Business as (DBA) Name).
- Physical Address.
- Point of Contact to include name, phone number, and email address.
- Verification of SAM Registration and UEI/ Cage Numbers.
- Capability statement showing how the Contractor can meet all requirements of this solicitation including: ability to block off rooms for reservation within the approved GSA Per Diem Rates; Compliance with Attachment One (1) – PWS and Attachment Two (2) – Terms and Conditions.
BPA Solicitation Evaluation: Factors Other Than Cost or Price.
The following factors shall be used to evaluate offers: Technical Capability of the Hotel.
Technical capability of the hotel shall be determined by the following: distance from Camp Mabry in accordance with Performance Work Statement, inclusion of free parking, ability to block rooms, confirmation of pricing within the GSA per diem rate.
*The BPA Solicitation evaluation will differ from the BPA CALL Solicitation Evaluations, please refer to the PWS, Section C.4 for Competition, Evaluation, and Award for a BPA CALL.
If you have any questions or inquiries, please email Candace Fernandez at candace.fernandez@us.af.mil and Mark Green at mark.green.23@us.af.mil no later than (NLT) 2 October 2025 10:00 AM Central Daylight Time (CDT). All questions received after this time may not be answered or entertained.
Contractors who are interested in this requirement shall submit your capability statement by email to the above point of contacts NLT 7 October 2025, 2:00 PM Central Daylight Time (CDT). Any potential amendments will be posted in the same fashion as the solicitation, found at https://sam.gov.
Solicitation updated to add RFI answers. See attachments.
Update #1 ·
This is a combined synopsis/solicitation to award multiple Blanket Purchase Agreements (BPAs) for non-personal commercial lodging services near Camp Mabry, Austin, TX. This synopsis/solicitation is prepared in accordance with the format in FAR Subpart 12.6 and is supplemented with additional information included in this notice. This announcement constitutes the only solicitation.
The synopsis/solicitation number for this procurement is W50S78-25-Q-CF03, Lodging Services for Austin, and is using Simplified Acquisition Procedures under FAR 13.5, Simplified Procedures for Certain Commercial Items for multiple award BPAs. Each awarded BPA shall have up to 24 months period of performance (POP) with a minimum order value of $1.00 up to the established ceiling of $250,000.00.
NOTE: The ceiling can be increased/decreased at any time by the Contracting Officer via a bilateral modification to meet current/future needs. Such instances can include COVID-19, national disasters, and/or any instance/reason the Government determines the need for increased/decreased lodging services are needed.
The Government is seeking to contract directly with hotels only; third-party vendors will not be considered. Contractors who want to be considered for a BPA shall submit no more than a TWO PAGE capability statement showing their aptitude/capability to meet all requirements defined in Attachment One (1) – Performance Work Statement (PWS). The capability statement shall include the following:
- Contractors Name (Doing Business as (DBA) Name).
- Physical Address.
- Point of Contact to include name, phone number, and email address.
- Verification of SAM Registration and UEI/ Cage Numbers.
- Capability statement showing how the Contractor can meet all requirements of this solicitation including: ability to block off rooms for reservation within the approved GSA Per Diem Rates; Compliance with Attachment One (1) – PWS and Attachment Two (2) – Terms and Conditions.
BPA Solicitation Evaluation: Factors Other Than Cost or Price.
The following factors shall be used to evaluate offers: Technical Capability of the Hotel.
Technical capability of the hotel shall be determined by the following: distance from Camp Mabry in accordance with Performance Work Statement, inclusion of free parking, ability to block rooms, confirmation of pricing within the GSA per diem rate.
*The BPA Solicitation evaluation will differ from the BPA CALL Solicitation Evaluations, please refer to the PWS, Section C.4 for Competition, Evaluation, and Award for a BPA CALL.
If you have any questions or inquiries, please email Candace Fernandez at candace.fernandez@us.af.mil and Mark Green at mark.green.23@us.af.mil no later than (NLT) 2 October 2025 10:00 AM Central Daylight Time (CDT). All questions received after this time may not be answered or entertained.
Contractors who are interested in this requirement shall submit your capability statement by email to the above point of contacts NLT 7 October 2025, 2:00 PM Central Daylight Time (CDT). Any potential amendments will be posted in the same fashion as the solicitation, found at https://sam.gov.
Files
| File | Type | Posted |
|---|---|---|
| BPA Successful Offeror Notice AU.pdf | ||
| Solicitation RFIs.pdf | ||
| Attachment 2 - Terms and Conditions.pdf | ||
| Attachment 1 - Performance Work Statement.pdf |
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