Lodging Agent Services for AMS Off-Base-Lodging

United States Air Forces in Europe – Air Forces Africa is soliciting lodging agent services for Spangdahlem Air Base, Germany, with a sources-sought response due September 17, 2026, and an anticipated contract start of September 11, 2026 through approximately March 31, 2027 with potential extension. No set-aside applies.

The contractor must secure and manage a minimum of 330 rooms per day from local lodging providers within approximately 50 kilometers of Spangdahlem Air Base. Facilities must be single occupancy, compliant with Department of Defense per diem guidelines under the Joint Travel Regulation, and verified to meet DoD and host-nation fire, safety, and physical security standards prior to personnel assignment. All facilities must comply with NDAA Section 889 supply chain and telecommunications security restrictions and European General Data Protection Regulations (GDPR).

The contractor must provide 24/7 access with check-in and check-out capability on short notice, flexible 24- to 48-hour cancellation and reservation adjustment windows, and regular business hours staffing with 24/7 on-call dispatch and emergency resolution capability. Invoicing occurs through WAWF by contract line item number, with German VAT excluded through NATO SOFA tax relief. The Government will not pay for unoccupied rooms or cancellation fees except when explicitly authorized under a funded Attrition CLIN with pre-approved ceiling. The contractor must submit a Statement of Work detailing performance approach and monthly occupancy reports, billing reconciliations, and reservation rosters. Respondents may submit capability statements; full Statements of Work are encouraged but not required at the sources-sought stage.