Library of Congress - Photochemical Lab Maintenance and Repair
Closed Solicitation Posted
- Solicitation number
- 030ADV25R0027
- Agency
-
Library of Congress
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Culpeper, Virginia, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Library of Congress is seeking a contractor to provide maintenance and repair services for the photochemical lab at the National Audio Conservation Center (NAVCC) in Culpeper, Virginia. The solicitation covers preventative maintenance and emergency repair of plumbing components in the film preservation laboratory, including specialized areas such as the Mezzanine replenisher tank, Processor Bay, Pit area, and Mixing area. The procurement will be conducted using FAR Part 13.5 procedures, with proposals evaluated through a best-value trade-off method where technical and past performance factors are more important than price. Offeror questions are due by April 28, 2025, at 12:00 PM EST, with responses posted on SAM, and final proposal responses are due by May 19, 2025, at 12:00 PM EST. Contractors must submit a three-volume proposal including technical approach, past performance, and pricing details.
The solicitation is not set aside for any specific business category and is open to qualified contractors in the commercial and industrial machinery repair and maintenance sector. The contract is an Indefinite Delivery/Indefinite Quantity (IDIQ) agreement with a total maximum value of $7.5 million, covering five ordering periods from June 2025 to June 2030. The minimum order is $100, with pricing structured as firm-fixed for quarterly services and reimbursable for parts and emergency trips. Contractors will be required to perform quarterly preventative maintenance during standard operating hours (8-5 PM) and provide emergency repair services within 120 minutes of notification. The place of performance is located at the NAVCC facility in Culpeper, Virginia, where the contractor will support the Film Lab's critical film preservation and silver recovery processes.
Notice text
3 versions
Update #3 · Latest ·
Amendment 0002 extends the solicitation deadline to 5/19/2025, amends Sections B and L, and provides Section J attachment J-4 Q&A sheet.
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Amendment 0001 clarifies in the document itself the deadlines for questions and proposal submissions.
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This acquisition will be conducted in accordance with FAR Part 13.5 procedures. The Library will evaluate proposals using the best-value trade-off method.
The Moving Image Section of the National Audio Conservation Center (NAVCC) operates a Film Lab that utilizes photochemical processing machines to chemically develop film that serve as preservation copies of films that in time will degrade. The Film Lab fulfills this through photochemical and digital preservation of motion picture film, videotape, and digital collection items. One of the byproducts of photochemical processing is silver. Silver can be hazardous and as such is captured in the film labs silver recovery system to be harvested and sent for refinement. The film lab requires contractor support to service the plumbing components in the photochemical processing lab at NAVCC.
Offeror questions are due by 04/28/2025 at 12:00 PM EST. Responses to questions will be posted to SAM as an amendment to the solicitation.
Responses are due by 05/07/2025 at 12:00 PM EST.
Update #2 ·
Amendment 1 clarifies in the document itself the deadlines for questions and proposal submissions.
-----
This acquisition will be conducted in accordance with FAR Part 13.5 procedures. The Library will evaluate proposals using the best-value trade-off method.
The Moving Image Section of the National Audio Conservation Center (NAVCC) operates a Film Lab that utilizes photochemical processing machines to chemically develop film that serve as preservation copies of films that in time will degrade. The Film Lab fulfills this through photochemical and digital preservation of motion picture film, videotape, and digital collection items. One of the byproducts of photochemical processing is silver. Silver can be hazardous and as such is captured in the film labs silver recovery system to be harvested and sent for refinement. The film lab requires contractor support to service the plumbing components in the photochemical processing lab at NAVCC.
Offeror questions are due by 04/28/2025 at 12:00 PM EST. Responses to questions will be posted to SAM as an amendment to the solicitation.
Responses are due by 05/07/2025 at 12:00 PM EST.
Update #1 ·
This acquisition will be conducted in accordance with FAR Part 13.5 procedures. The Library will evaluate proposals using the best-value trade-off method.
The Moving Image Section of the National Audio Conservation Center (NAVCC) operates a Film Lab that utilizes photochemical processing machines to chemically develop film that serve as preservation copies of films that in time will degrade. The Film Lab fulfills this through photochemical and digital preservation of motion picture film, videotape, and digital collection items. One of the byproducts of photochemical processing is silver. Silver can be hazardous and as such is captured in the film labs silver recovery system to be harvested and sent for refinement. The film lab requires contractor support to service the plumbing components in the photochemical processing lab at NAVCC.
Offeror questions are due by 04/28/2025 at 12:00 PM EST. Responses to questions will be posted to SAM as an amendment to the solicitation.
Responses are due by 05/07/2025 at 12:00 PM EST.
Files
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