030ADV25R0027 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

0002 04-30-2025 See SCHEDULE

Contracts and Grants Directorate Library of Congress

101 Independence Ave. SE LA 325 Washington DC 20540-9411

Contracts & Grants Directorate Library of Congress

LA 325

101 Independence Av SE Washington DC 20540-9411

To all Offerors/Bidders

030ADV25R0027

03-24-2025

X

X X

See CONTINUATION Page

X

New Submission Deadline: 05-19-2025 12:00 PM EST EDT

Robinson, James

BLOCK 14 ADDENDUM

The purpose of this amendment is to:

1. Extend the solicitation deadline from 05/07/2025 to 05/19/2025.

2. Amend Section B.2 numbering in as indicated in red text.

3. Amend Section J to provide Attachment J-4 QA 030ADV25R0027 - 04/30/2025.

4. Amend Section L.2.4 Email Submission Instructions and L.2.5 Volume III. Price Proposal as indicated in red text.

No other changes are made.

030ADV25R0027 0002 Section B

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 SCHEDULE OF SERVICES AND PRICES

B.2.1 Pricing Schedule The labor categories and fixed rates in the chart below shall be used to determine pricing.

Ordering Period I

Ordering Period II

Ordering Period III

Ordering Period IV

Ordering Period V

6/30/25-6/29/26 6/30/26-6/29/27 6/30/27-6/29/28 6/30/28-6/29/29 6/30/29-6/29/30

Category:

Service and Repair Fee

Firm-Fixed Price

Firm-Fixed Price

Firm-Fixed Price

Firm-Fixed Price

Firm-Fixed Price

Emergency Price

Per Trip Per Trip Per Trip Per Trip Per Trip

Parts Reimbursable Reimbursable Reimbursable Reimbursable Reimbursable

B. 2.2 Repair and Parts

Repairs: Repair Orders conducted at the NAVCC facility shall be paid at a firm-fixed price for service and repair.

Parts: All parts shall be billed at the exact amount the part was purchased. No escalation in the price of the parts shall be accepted.

B. 2.3 Shipping Costs Shipping cost, if any, shall be included in each estimate for repair. Shipping cost shall be billed at the exact amount of the shipping cost including insurance. No escalation in shipping cost will be accepted.

030ADV25R0027 0002 Section J

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

Identifier Title Date Number of Pages

1 Attachment J-4 QA - 0030ADV25R0027 04/30/2025 2

030ADV25R0027 0002 Section L

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 LC52.215-1 PROPOSAL SUBMISSION INSTRUCTIONS - BEST VALUE TRADE-OFF (JUL

2016) L.2.1 Award Type

The Library anticipates the award of a single award Indefinite Delivery/Indefinite Quantity (IDIQ) contract.

L.2.2 General Instructions to Offerors

This section discusses general submission instructions, offer requirements, and information regarding the formatting of offers. This is a FAR Part 13.5 competition.

L.2.3 Clarifications and Questions

To be considered, all questions pertaining to this solicitation must be submitted in writing to the Contract Specialist Lianne Carroll at lcarroll@loc.gov with a CC: to the Contracting Officer James Robinson at jarobinson@loc.gov no later than Monday, April 28, 2025 at 12PM EST. Questions received after this time may not be answered. Answers to questions will be posted to Sam.gov.

L.2.4.Email Submission Instructions.

(a) All proposals shall be submitted electronically via email to the Offers must be submitted as an attachment to email sent to the Contract Specialist Lianne Carroll at lcarroll@loc.gov, with cc to Contracting Officer James Robinson at jarobinson@loc.gov, no later than the response date specified in the solicitation. Offerors must comply with the submission instructions specified in this solicitation. The Library has a right at its discretion, to determine an offer ineligible for award if an offeror does not comply materially with the submission instructions. Offers not submitted through sam.gov will not be accepted. Offeror shall provide a formal quote for the solicitation requirements. Offeror must provide sufficient information regarding the proposed good and services to demonstrate conformity with all solicitation specifications and requirements.

(b) Email file size. The email must include the solicitation number (030ADV25R0027) in the subject line. The maximum file size allowed through the Library’s email system is 20MB. If needed, the offeror may send multiple emails, but must ensure they are clearly identified. Offeror must not submit zipped or locked files.

(c) Offer format. Offers must be submitted in either Microsoft Office or Adobe formats. Each page must be numbered and labeled with the name of the offeror and the solicitation number. The format for all documents must be 8.5x11 inch pages, single-spaced 1-inch margins, 12-point font in text. Tables and Graphics shall be no lower than 8-point font.

L.2.5 Proposal Format and Contents of Offer

Offeror must submit and offer package that includes three separate volumes. Each volume must include the solicitation number and the offeror’s name, mailing address, telephone number and Unique Entity Identification (UEI) number.

(a) Proposal Format:

Volume I – Technical Proposal

Volume II – Past Performance Proposal

Volume III – Price Proposal

(b) Content of Offers:

Volume 1. Technical Proposal (shall not exceed 7 pages in length, not including resumes, cover page, and table of contents)

Technical Factor 1 – Technical Approach

Offerors shall submit a narrative that describes how the offeror will approach the requirements of the solicitation. The narrative must show the offerors understanding of the Library’s requirement and contain a description of the offerors proposed plan for providing preventative maintenance and repairs on equipment. If subcontracting will be utilized, the offeror must describe how the subcontractor will be utilized and what roles they will play in this contract.

Technical Factor 2: Corporate and Technician Capabilities

Offerors shall describe the company’s scope of expertise repairing the specific types of equipment specified in Section C.

In addition, Offerors shall include a resume for each technician completing preventative maintenance and repair services under the contract to demonstrate each technician possess the requisite qualifications and technical experience needed to successfully fulfill the requirements as described in the Statement of Work. Offerors may also include any additional information including narratives and/or certifications, demonstrating the technical capabilities of the identified technicians.

Volume II. Past Performance Proposal (no more than one page per reference (shall not exceed 3 pages in total)

The offer shall provide three (3) references, for whom the offeror has provided a similar service. Similar services shall demonstrate the offerors expertise in the maintenance of motion picture laboratory equipment, particularly the equipment listed in Section C.3, both historic and contemporary. Past contracts should be listed in the order of their importance and similarity to the Library’s requirement. Past projects performed for the Library of Congress may be used.

For each reference, the description must include:

1. Company name (your client’s company)

2. Customer’s name

3. Customer point of contact and phone number

4. Contract number

5. Description of services provided

6. Approximate dollar value of contract

Volume III. Price Proposal. No page limit

i) Offerors shall complete the Price Estimate Chart in Attachment J-1 of this solicitation as the price proposal. The chart shall indicate the offeror’s best estimate for completing the repair or maintenance task associated with each line, including labor and parts.

In addition, the offeror shall complete the chart in Section B.3.1 Pricing Schedule with the offerors fixed prices for each category identified. Pricing shall include all services required by the Statement of Work and shall be inclusive of all Offeror’s direct cost.

Offerors must quote prices for each Ordering Period.

ii) SF1449: Offeror must provide a signed copy of form SF1449. (This is the main solicitation document, first page.)

iii) Submission of Amendments to the solicitation. Offeror shall acknowledge Amendments to the solicitation to confirm the offeror has read and agrees to comply with the terms and conditions of the solicitation. Amendments to the solicitation must be signed, dated and submitted as part of the price proposal.

(End of Provision)

End of Document