Lancaster and Leavenworth CMOP Coolers/Gel Packs

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 15 is seeking coolers and gel packs for temperature-sensitive pharmaceutical shipments at their Consolidated Mail Outpatient Pharmacy (CMOP) locations in Lancaster, Texas and Leavenworth, Kansas. The pre-solicitation notice is designed to conduct market research and identify qualified vendors capable of supplying Styrofoam coolers in small, medium, and large sizes, along with 8 oz frozen gel packs. Interested vendors must submit responses by March 25, 2025, at 10:00am CT, including company contact information, SAM Unique ID Number, and a comprehensive capability statement. Vendors will be evaluated on their ability to meet specific dimensional requirements, delivery frequency, and emergency order fulfillment capabilities. The market research will help the VA assess potential sources for this critical logistics support for pharmaceutical distribution.

The pre-solicitation notice does not indicate any specific set-aside designations for small businesses or disadvantaged vendors. The VA requires vendors to deliver products 2-3 times per week with strict on-time performance standards, with total six-month usage requirements of approximately 579,000 small coolers, 59,200 medium coolers, and 8,380 large coolers across both CMOP locations. Vendors must demonstrate capability to handle potential workload fluctuations, provide product exchanges for defective items within one business day, and issue credits for returned goods within five business days. While no specific contract value is mentioned, the substantial volume of coolers and gel packs suggests a significant procurement opportunity. The procurement falls under the NAICS category of Polystyrene Foam Product Manufacturing and the PSC category of Specialized Shipping and Storage Containers, indicating the technical specificity of the required products.