8145--Leavenworth and Lancaster CMOP Coolers/Gel Packs (VA-25-00061873)

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 15 is procuring styrofoam coolers and frozen gel packs for two Consolidated Mail Outpatient Pharmacies (CMOPs) located in Leavenworth, Kansas and Lancaster (Dallas), Texas. The solicitation seeks coolers in three sizes (small, medium, and large) with specific dimensional requirements, along with 8-ounce frozen gel packs used for shipping temperature-sensitive medications to veteran patients. Key requirements include mandatory product sample submission for technical review, original equipment manufacturer authorization documentation, and the ability to handle frequent deliveries 2-5 days per week with emergency order capability within one business day. The procurement follows an Indefinite Delivery/Indefinite Quantity (IDIQ) contract structure with specific packaging and labeling requirements, including box certification standards. The solicitation was originally posted on May 16, 2025, with quotes due by June 2, 2025, at 3:00 PM Central Time, following two amendments that modified technical specifications and extended the deadline.

This procurement does not utilize any set-aside designations and is open to all qualified vendors, though small business participation is encouraged. The contract has a total maximum aggregate value of $3.7 million with a guaranteed minimum of $10,000, and individual task orders are capped at $250,000. The estimated six-month quantities include substantial volumes: 270,000 small coolers, 40,000 medium coolers, and 5,500 large coolers for Leavenworth, plus 309,000 small coolers, 19,200 medium coolers, 2,880 large coolers, and 12,000 cases of gel packs for Lancaster. Performance will occur at the two CMOP locations with FOB destination delivery terms, requiring the contractor to manage frequent weekly deliveries of varying quantities. The anticipated contract period spans six months, with delivery schedules ranging from multiple times per week to emergency fulfillment within one business day.