Dallas and Leavenworth CMOPs_Cooler_Gel Pack_SOR_Sources Sought.docx
DOCX document 22 KB Posted
- Attached to
- Lancaster and Leavenworth CMOP Coolers/Gel Packs
- Solicitation number
- 36C77025Q0193
About this file
This document is a Statement of Requirements (SOR) for the Department of Veterans Affairs (VA) Consolidated Mail Outpatient Pharmacies (CMOPs) in Dallas (Lancaster) and Leavenworth, seeking coolers and gel packs for temperature-sensitive pharmaceutical shipments. The VA requires vendors to supply three sizes of Styrofoam coolers (small, medium, and large) with precise dimensional specifications, along with 8 oz frozen gel packs, with total six-month usage requirements of 309,000 small coolers, 19,200 medium coolers, and 2,880 large coolers for Dallas, and 270,000 small coolers, 40,000 medium coolers, and 5,500 large coolers for Leavenworth.
Key vendor requirements include delivering products 2-3 times per week with on-time performance, meeting exact dimensional and certification standards, and providing emergency order fulfillment within 2 business days. The vendor must also accommodate potential workload fluctuations, handle product exchanges/refunds for defective items within 1 business day, and provide credit for returned goods within 5 business days. Delivery locations are the VA CMOP facilities in Lancaster, TX and Leavenworth, KS, with specific weekly delivery schedules for each cooler size and gel pack quantity.
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| File | Type | Posted |
|---|---|---|
| Sources Sought Notice.docx | DOCX document |
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Statement of Requirements Consolidated Mail Outpatient Pharmacy (CMOP) Dallas and Leavenworth CMOPs Cooler/Gel Packs Scope:
a) Vendor shall provide operational supplies to the CMOP as stated in the Statement of Requirements. The supplies will be used to prepare and mail Veteran patient prescriptions in durable, secure, quality products.
b) Products will need to function properly. Exchanges and/or refunds will be required for any product that does not function as needed. Defective product must be picked up within one (1) business days due to limited storage space within the CMOP. Credit for returned goods shall be made within 5 business days.
c) Deliveries will need to be two - three times a week. The vendor must be able to make on time deliveries and be able to adjust these deliveries to meet the changing production requirements.
d) The Vendor must be able to meet the quantity requirements of each item for the facility without delays. Emergency orders shall be delivered within 2 business days after receipt of an order. Fluctuations in workload can occur and the CMOP's usage of these products may sometimes double in a short period of time.
Salient Characteristics:
1. Dimensions: Product must meet maximum Outside Dimension (OD) and minimum Inside Dimension (ID). No deviation of measurements is allowed. Any product that does not meet specified dimensions is not acceptable.
2. Box Certificate. Shipping boxes must meet minimum certification standard: psi burst limit, edge crush test, size limit, gross weight limit. Any product that fails to provide certification of the required standard will not be considered acceptable.
3. Special characteristics. Characteristics include anti-static, glue, perorated, matte surface, non-toxic, triple layers, interlocking seals, etc. Items that have special characteristics must match the requirement or the product is not acceptable.
Delivery Locations:
VA CMOP Lancaster (Dallas) – 763 2962 S. Longhorn Dr Lancaster, TX 75134
VA CMOP Leavenworth – 760 5000 S. 13th Street Leavenworth, KS 66048
Delivery Schedules: identified in table below.
Specifications of Items:
Lancaster (Dallas) CMOP
| COOLER/ITEM# |
| 6 MO USAGE |
| DELIVERY SCHEDULE |
| Small cooler, Styrofoam in a box, Maximum OD=11x9x7.25, Minimum ID=8x6x4.25, wall thickness 1.5" |
| Total: 309,000 each |
| Weekly deliveries: average 12875 each/week. (partial on Monday /partial on Wednesday) |
| Medium Cooler, Styrofoam in a box, Maximum OD=11x9x10, Minimum ID=8x6x7, wall thickness 1.5" |
| Total: 19,200 each |
| Weekly deliveries: Average 800 each/week. (partial delivery Monday/partial delivery Wednesday) |
| Large Cooler, Styrofoam in a box, Maximum OD=18.25"x13.38"x12.38", Minimum ID=15.25" x10.38" x9.38", wall thickness 1.5" |
| Total: 2880 each |
| Weekly deliveries: average 120 each /week. (These can be delivered Monday or Wednesday weekly) |
| 8 oz gel pack, frozen, 72 per case/50 cases per pallet |
| Total: 12,000 cases or 864,000 each |
| Weekly deliveries: average 500 cases or 36000 each/ per week. (Partial delivery Monday and partial delivery Wednesday-FROZEN) |
Leavenworth CMOP
| COOLER/ITEM# |
| 6 MO USAGE |
| DELIVERY SCHEDULE |
| Small cooler, styrofoam in a box, Maximum OD=11x9x8, Minimum ID=8x6x4.5, lid and wall thickness 1.5" |
| Total: 270,000 each |
| Delivery 4-5 days per/week average 11,250/week |
| Medium Cooler, styrofoam in a box, Maximum OD=11x9x12, Minimum ID=8x6x9, lid and wall thickness 1.5" |
| Total: 40,000 each |
| Delivery 2-4 days per/week average 1700/week |
| Large Cooler, Styrofoam in a box, Maximum OD=16x13x9, Minimum ID= 13-5/16x10-3/8x5-1/2, lid and wall thickness 1.5" |
| Total: 5,500 each |
| Delivery 1-3 days per/week average 216/week |
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