Lake Berryessa Recreation Resources Division HVAC Replacement

The Bureau of Reclamation, part of the Department of the Interior, has issued a Special Notice regarding the urgent replacement of an HVAC system at the Lake Berryessa Recreation Resources Division Administration Building. This notice provides justification for conducting procurement through other than full and open competition due to the urgent nature of the repair needed. The existing HVAC system has completely failed, creating extreme interior temperatures of up to 115 degrees that have forced eight full-time employees to work remotely and significantly disrupted mission-critical operations. The agency plans to award a definitized letter contract under award number 140R2025C0012 to Yerba Buena Engineering & Construction, Inc., which was the only contractor to respond to a previously issued sources sought notice.

The purpose of this procurement is to immediately restore safe working conditions and ensure uninterrupted mission support through the complete removal of the failed HVAC system and installation of either a 10-ton Trane commercial external heat pump system or two 5-ton external units with air handlers. The contractor must complete the work within 30 days of receiving the Notice to Proceed. Due to the urgent circumstances and the fact that only one contractor responded to market research efforts, the Contracting Officer has determined that a single-source procurement is justified under emergency conditions. The government will evaluate pricing using FAR 15.404-1 techniques and has committed to conducting comprehensive market research for future requirements to promote competition whenever practical. This opportunity falls under NAICS code 238220 for Plumbing, Heating, and Air-Conditioning Contractors.