Laboratory Information Management System (LIMS) Modernization services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- DJA-25-ALAB-PR-0242
- Agency
-
Bureau of Alcohol Tobacco Firearms and Explosives
Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- Beltsville, Maryland 20705, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) is seeking Laboratory Information Management System (LIMS) Modernization services through solicitation number 15A00025Q00000095. The procurement involves deploying a comprehensive LIMS solution to streamline workflow processes, improve user experience, and enhance data management across four ATF laboratories, supporting various forensic science functions including firearm and toolmark examinations, explosives analysis, DNA testing, and latent print examinations. Contractors must provide software installation/configuration, user licenses, maintenance, instrument integration, off-site consulting, and data migration services, with the solution requiring deployment on Government-leased AWS GovCloud virtual servers and compliance with federal security standards including FISMA and FIPS. The evaluation will use a comparative method with three factors: Technical Capability (most important), Past Performance, and Price, requiring offerors to complete a features questionnaire, participate in technical demonstrations, and provide technical capabilities quotes. The solicitation was originally posted September 9, 2025, with quotes due September 29, 2025, and has been amended twice with updated questions and answers provided to potential bidders.
This procurement is designated as a 100% total small business set-aside under NAICS code 513210 (Software Publishers), with the current incumbent systems identified as StarLIMS and FireTOSS that require data migration. The contract structure includes a firm fixed-price arrangement with a one-year base period from November 17, 2025 through November 16, 2026, plus four potential one-year option periods extending through November 16, 2030, for a total possible five-year performance period. The LIMS solution must support approximately 200 users across ATF laboratories located in Beltsville, Maryland; Atlanta, Georgia; and Wichita, Kansas, with the primary place of performance in Calverton, Maryland. The system must accommodate 214 required features as specified in the comprehensive requirements documentation, with contractors required to have personnel with appropriate security clearances for all work performed on the project.
Notice text
3 versions
Update #3 · Latest ·
09/24/2025: Issue Amendment 0002 and its attachment.
09/23/2025: Issue Amendment 0001 and its attachment.
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number is 15A00025Q00000095 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05. The associated North American Industrial Classification System (NAICS) code for this procurement is 513210.
This requirement is restricted as a 100% total small business set aside .
This requirement is for the procurement of Laboratory Information Management System (LIMS) Modernization services. Please see the PWS” and "SF1449_15A00025Q00000095 " and its attachments for full description of the requirement and for the list of contract line item number and items, quantities, units of measures.
The period of performance is estimated to be: 11/17/2025 through 11/16/2030. Actual dates will be determined at award.
The selected vendor must comply with the following FAR commercial provisions and clauses, which are incorporated herein by reference/full text respectively: FAR 52.212-1, Instructions to Offerors - Commercial Items, FAR 52.212-3, Offeror Representations and Certifications - Commercial Items; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the additional clauses in paragraph (b) identified in " SF1449_15A00025Q00000095 ". Please see “SF1449_15A00025Q00000095” for additional contract requirement(s) or terms and conditions determined by the Contracting Officer to be necessary for this requirement.
Vendors SHALL be registered and Active in the System for Award Management (SAM) system (www.SAM.gov) at the time of quotation submission, pursuant to FAR 52.204-7. Additional ATF local and FAR clauses and provisions are included in “SF1449_15A00025Q00000095”. Additionally, provisions that require fill-ins for this solicitation are included. The vendor shall return these fill-ins with their solicitation response or confirm responses on SAM.gov registration. See Section 4.1 of “SF1449_15A00025Q00000095” for full quotation instructions.
All questions regarding this solicitation shall be submitted via email to Steven Jaimes at Steven.Jaimes@atf.gov and shall reference the solicitation, 15A00025Q00000095. All questions shall be received by 1700 EST, September 18, 2025. All quotes shall be submitted via email to Steven.Jaimes@atf.gov by the solicitation response date in Block 8, pg 1, of “SF1449_15A00025Q00000095” or the amended date (if applicable). Quotes received after the exact time specified are considered “late”.
Update #2 ·
09/23/2025: Issue Amendment 0001 and its attachment.
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number is 15A00025Q00000095 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05. The associated North American Industrial Classification System (NAICS) code for this procurement is 513210.
This requirement is restricted as a 100% total small business set aside .
This requirement is for the procurement of Laboratory Information Management System (LIMS) Modernization services. Please see the PWS” and "SF1449_15A00025Q00000095 " and its attachments for full description of the requirement and for the list of contract line item number and items, quantities, units of measures.
The period of performance is estimated to be: 11/17/2025 through 11/16/2030. Actual dates will be determined at award.
The selected vendor must comply with the following FAR commercial provisions and clauses, which are incorporated herein by reference/full text respectively: FAR 52.212-1, Instructions to Offerors - Commercial Items, FAR 52.212-3, Offeror Representations and Certifications - Commercial Items; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the additional clauses in paragraph (b) identified in " SF1449_15A00025Q00000095 ". Please see “SF1449_15A00025Q00000095” for additional contract requirement(s) or terms and conditions determined by the Contracting Officer to be necessary for this requirement.
Vendors SHALL be registered and Active in the System for Award Management (SAM) system (www.SAM.gov) at the time of quotation submission, pursuant to FAR 52.204-7. Additional ATF local and FAR clauses and provisions are included in “SF1449_15A00025Q00000095”. Additionally, provisions that require fill-ins for this solicitation are included. The vendor shall return these fill-ins with their solicitation response or confirm responses on SAM.gov registration. See Section 4.1 of “SF1449_15A00025Q00000095” for full quotation instructions.
All questions regarding this solicitation shall be submitted via email to Steven Jaimes at Steven.Jaimes@atf.gov and shall reference the solicitation, 15A00025Q00000095. All questions shall be received by 1700 EST, September 18, 2025. All quotes shall be submitted via email to Steven.Jaimes@atf.gov by the solicitation response date in Block 8, pg 1, of “SF1449_15A00025Q00000095” or the amended date (if applicable). Quotes received after the exact time specified are considered “late”.
Update #1 ·
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
The solicitation number is 15A00025Q00000095 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05. The associated North American Industrial Classification System (NAICS) code for this procurement is 513210.
This requirement is restricted as a 100% total small business set aside .
This requirement is for the procurement of Laboratory Information Management System (LIMS) Modernization services. Please see the PWS” and "SF1449_15A00025Q00000095 " and its attachments for full description of the requirement and for the list of contract line item number and items, quantities, units of measures.
The period of performance is estimated to be: 11/17/2025 through 11/16/2030. Actual dates will be determined at award.
The selected vendor must comply with the following FAR commercial provisions and clauses, which are incorporated herein by reference/full text respectively: FAR 52.212-1, Instructions to Offerors - Commercial Items, FAR 52.212-3, Offeror Representations and Certifications - Commercial Items; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the additional clauses in paragraph (b) identified in " SF1449_15A00025Q00000095 ". Please see “SF1449_15A00025Q00000095” for additional contract requirement(s) or terms and conditions determined by the Contracting Officer to be necessary for this requirement.
Vendors SHALL be registered and Active in the System for Award Management (SAM) system (www.SAM.gov) at the time of quotation submission, pursuant to FAR 52.204-7. Additional ATF local and FAR clauses and provisions are included in “SF1449_15A00025Q00000095”. Additionally, provisions that require fill-ins for this solicitation are included. The vendor shall return these fill-ins with their solicitation response or confirm responses on SAM.gov registration. See Section 4.1 of “SF1449_15A00025Q00000095” for full quotation instructions.
All questions regarding this solicitation shall be submitted via email to Steven Jaimes at Steven.Jaimes@atf.gov and shall reference the solicitation, 15A00025Q00000095. All questions shall be received by 1700 EST, September 18, 2025. All quotes shall be submitted via email to Steven.Jaimes@atf.gov by the solicitation response date in Block 8, pg 1, of “SF1449_15A00025Q00000095” or the amended date (if applicable). Quotes received after the exact time specified are considered “late”.
Files
| File | Type | Posted |
|---|---|---|
| SF1449_15A00025Q00000095_0002.pdf | ||
| Att. E_Qs_As_0002.xlsx | XLSX spreadsheet | |
| Att. E_Qs_As_0001.xlsx | XLSX spreadsheet | |
| SF1449_15A00025Q00000095_0001.pdf | ||
| Attachment 2 - DOJ Self-Attestation.pdf | ||
| Attachment B - LIMS Features Questionnaire.docx | DOCX document | |
| Attachment 1 - QASP.pdf | ||
| PWS.pdf | ||
| SF1449__15A00025Q00000095.pdf | ||
| Att. E_Qs_As.xlsx | XLSX spreadsheet | |
| Attachment A - LIMS Required and Value Added Features.docx | DOCX document | |
| Attachment D - Past Performance Survey.docx | DOCX document | |
| Attachment C - Demonstration Outline.docx | DOCX document |
Show all 13
Notice history
| Notice | Type | Posted |
|---|---|---|
| Laboratory Information Management System (LIMS) Modernization services | Award Notice | |
| This notice | Solicitation |
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