SF1449__15A00025Q00000095.pdf

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 AND 30.

1. REQUISITION NUMBER PAGE 1 OF

5. SOLICITATION NUMBER

15A00025Q00000095

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

09/09/2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Steven Jaimes Steven.Jaimes@ATF.gov

b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

09/24/2025 11:00 ET

CODE 15A000

ATF - ACQUISITIONS MANAGEMENT DIVISION

99 NEW YORK AVE. NE, #3.S-125

WASHINGTON, DC 20226

9. ISSUED BY UNRESTRICTED OR X SET ASIDE:100.00 % FOR

X SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

513210

SIZE STANDARD:

$47M

10. THE ACQUISITION IS

SEE SCHEDULEX

11. DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

NET 30

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER THE

DEFENSE PRIORITIES AND

ALLOCATIONS SYSTEM -

DPAS (15 CFR 700)

13b. RATING

X REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

14. METHOD OF SOLICITATION

CODE15. DELIVER TO CODE 15A00016. ADMINISTERED BY

ATF - ACQUISITIONS MANAGEMENT DIVISION

99 NEW YORK AVE. NE, #3.S-125

WASHINGTON, DC 20226

Steven Jaimes Steven.Jaimes@ATF.gov

FACILITY

CODE

CODE

TELEPHONE NUMBER

17a. CONTRACTOR/

OFFEROR

A404040CODE18a. PAYMENT WILL BE MADE BY

ATF - FINANCE BRANCH

99 New York Ave. NE, #4.S-288 Washington, DC 20226

(O) (202) 648-7860 Finance.Branch@ATF.gov

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

ATF is issuing a solicitation to acquire Laboratory Information Management System (LIMS) Modernization services.

Firm Fixed Price

See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE _____________________________

OFFER DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK

5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (Type or print)

Steven D Jaimes

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

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19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

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Table of Contents

Section Description Page Number

Solicitation/Contract Form 1 Commodity or Services Schedule 2 Contract Clauses

52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.223-23 Sustainable Products and Services (May 2024) 52.232-18 Availability of Funds (Apr 1984) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 2852.212-4 Contract Terms and Conditions, Commercial Items (FAR Deviation) (NOV 2020) 2852.222-70 Domestic Violence, Sexual Assault, and Stalking (DEC 2014)

3.3 ATF Points of Contact

52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 2852.201-70 Contracting Officer's Representative (COR) (NOV 2020) ATF-01 Accessibility of Electronic and Information Technology (Section 508) (APRIL 2025) ATF-09 Notice to Delay Performance (APRIL 2025) ATF-14 Electronic Invoicing (APRIL 2025) ATF-17 Notice to the Government of Delays (APRIL 2025) ATF-18 Requirements for Access to Controlled Unclassified Information (APRIL 2025) ATF-19 Authority to Obligate the Government (APRIL 2025) ATF-20 Government-Furnished Property, Equipment and Information (APRIL 2025) ATF-21 All Items To Become The Property Of The Government (APRIL 2025) ATF-22 Confidentiality of Information and Disclosure (APRIL 2025) ATF-23 Privacy or Security Safeguards (APRIL 2025) ATF-24 Computer Security (APRIL 2025) ATF-25 Observance of Legal Holidays / Federal Non-Workdays (APRIL 2005) ATF-27 Information Resellers or Data Brokers and Contractor's Employee Background Checks (APRIL 2025) ATF-31 Key Personnel (APRIL 2025) ATF-37 Representation Regarding Acquisition by Lease, Purchase or Otherwise of any Equipment or Software (APRIL 2025) ATF-41 Department Policy on Domestic Violence, Sexual Assault And Stalking (APRIL 2025) ATF-52 Indemnification Clause (MAY 2021) DOJ-01 Whistleblower Information Distribution (Oct 2021) DOJ-02 Contractor Privacy Requirements (JAN 2022) DOJ-05 Security of Department Information and Systems DOJ-05 (OCT 2023) DOJ-07 Prohibition On Access By Non-U.S. Citizens To DOJ IT Systems (MAR 2002) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Jan 2025)

3 List of Attachments 4 Solicitation Provisions

52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) 2852.233-70 Protests Filed Directly with the Department of Justice (NOV 2020) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) DOJ-06 National Security Risk Assessment (APR 2014) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024)

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Section 1 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Software/Implementation

PSC: DA10

Line Period of Performance: 11/17/2025 - 11/16/2026

Base Period

1 LT $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 Provide User Licenses as required per PWS.

PSC: DA10

Line Period of Performance: 11/17/2025 - 11/16/2026

Base Period

1 LT $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 Maintenance

PSC: DA10

Line Period of Performance: 11/17/2025 - 11/16/2026

Base Period

1 LT $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 Instrument Integration

PSC: DA10

Line Period of Performance: 11/17/2025 - 11/16/2026

Base Period

1 LT $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 Off-Site Consulting

PSC: DA10

Line Period of Performance: 11/17/2025 - 11/16/2026

Base Period

1 LT $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1002 Provide User Licenses as required per PWS.

PSC: DA10

Line Period of Performance: 11/17/2026 - 11/16/2027

Unexercised Option 1

1 LT $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1003 Maintenance

PSC: DA10

Line Period of Performance: 11/17/2026 - 11/16/2027

Unexercised Option 1

1 LT $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1004 Instrument Integration

PSC: DA10

1 LT $________ $_________________

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Line Period of Performance: 11/17/2026 - 11/16/2027

Unexercised Option 1

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1005 Off-Site Consulting

PSC: DA10

Line Period of Performance: 11/17/2026 - 11/16/2027

Unexercised Option 1

1 LT $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2002 Provide User Licenses as required per PWS.

PSC: DA10

Line Period of Performance: 11/17/2027 - 11/16/2028

Unexercised Option 2

1 LT $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2003 Maintenance

PSC: DA10

Line Period of Performance: 11/17/2027 - 11/16/2028

Unexercised Option 2

1 LT $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2004 Instrument Integration

PSC: DA10

Line Period of Performance: 11/17/2027 - 11/16/2028

Unexercised Option 2

1 LT $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

2005 Off-Site Consulting

PSC: DA10

Line Period of Performance: 11/17/2027 - 11/16/2028

Unexercised Option 2

1 LT $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3002 Provide User Licenses as required per PWS.

PSC: DA10

Line Period of Performance: 11/17/2028 - 11/16/2029

Unexercised Option 3

1 LT $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3003 Maintenance

PSC: DA10

Line Period of Performance: 11/17/2028 - 11/16/2029

Unexercised Option 3

1 LT $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

3005 Off-Site Consulting

PSC: DA10

Line Period of Performance: 11/17/2028 - 11/16/2029

Unexercised Option 3

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ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4002 Provide User Licenses as required per PWS.

PSC: DA10

Line Period of Performance: 11/17/2029 - 11/16/2030

Unexercised Option 4

1 LT $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4003 Maintenance

PSC: DA10

Line Period of Performance: 11/17/2029 - 11/16/2030

Unexercised Option 4

1 LT $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

4005 Off-Site Consulting

PSC: DA10

Line Period of Performance: 11/17/2029 - 11/16/2030

Unexercised Option 4

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Section 2 - Contract Clauses

A.1 ADDENDUM TO FAR 52.212-4, Contract Terms and Conditions, Commercial Items (FAR Deviation) (NOV 2020)

The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4.

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov

Clause Title Fill-ins (if applicable)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.204-18 Commercial and Government Entity Code Maintenance

(Aug 2020)

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

52.223-23 Sustainable Products and Services (May 2024)

52.232-18 Availability of Funds (Apr 1984)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

2852.212-4 Contract Terms and Conditions, Commercial Items (FAR

Deviation) (NOV 2020)

2852.222-70 Domestic Violence, Sexual Assault, and Stalking (DEC

2014)

Clauses By Full Text

3.3 ATF Points of Contact

Contracting Officer: Steven.Jaimes@atf.gov

Contracting Officer Representative (COR): TBD

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52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days before the contract expires. [insert the period of time within which the Contracting Officer may exercise the option].

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days before the contract expires. [insert the period of time within which the Contracting Officer may exercise the option]; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days [60 days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(months)(years).

(End of clause)

2852.201-70 Contracting Officer's Representative (COR) (NOV 2020)

(a) Mr./Ms. TBD of ATF , TBD , TBD , is hereby designated to act as Contracting Officer's Representative (COR) underTBD , for the period of TBD (specify the performance period of the contract that the designation covers).

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or another representative designated in writing by the Contracting Officer. The term “technical direction” includes, without limitation, the following:

(i) Receiving all deliverables;

(ii) Inspecting and accepting the supplies or services provided in accordance with the terms and conditions of this contract;

(iii) Clarifying, directing, or redirecting the contract effort, including shifting work between work areas and locations, filling in details, or otherwise serving to accomplish the contractual statement of work to ensure the work is accomplished satisfactorily;

(iv) Evaluating performance of the Contractor; and

(v) Certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

(c) The COR does not have the authority to issue direction that:

(i) Constitutes a change of assignment or work outside the contract specification/work statement/scope of work.

(ii) Constitutes a change as defined in the clause entitled “Changes” or other similar contract term.

(iii) Causes, in any manner, an increase or decrease in the contract price or the time required for contract performance;

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(iv) Causes, in any manner, any change in a term, condition, or specification or the work statement/scope of work of the contract;

(v) Causes, in any manner, any change or commitment that affects price, quality, quantity, delivery, or other term or condition of the contract or that, in any way, directs the contractor or its subcontractors to operate in conflict with the contract terms and conditions;

(vi) Interferes with the contractor's right to perform under the terms and conditions of the contract;

(vii) Directs, supervises, or otherwise controls the actions of the Contractor's employees or a Subcontractor's employees.

(d) The Contractor shall proceed promptly with performance resulting from the technical direction of the COR. If, in the opinion of the Contractor, any direction by the COR or the designated representative falls outside the authority of (b) above and/or within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer.

(e) Failure of the Contractor and Contracting Officer to agree that technical direction is within the scope of the contract is a dispute that shall be subject to the “Disputes” clause and/or other similar contract term.

(f) COR authority is not re-delegable.

(End of Clause)

ATF-01 Accessibility of Electronic and Information Technology (Section 508) (APRIL 2025)

(a) Each Electronic and Information Technology (EIT) product furnished under this contract shall meet or exceed the Electronic and Information Technology Accessibility Standards (36 CFR 1194). If the Contracting Officer (CO) determines any furnished product is not in compliance with the Standards, the CO will promptly inform the Contractor in writing. The Contractor shall, without charge to the Government, replace the non-compliant products within the time period specified by the Government in writing. If such replacement is not completed within the time specified, the Government shall have the following options:

1. Cancellation of the contract, agreement, delivery or task order, purchase, or line item without termination liabilities; or

2. In the case of custom EIT being developed for the Government, the Government shall have the right to make any necessary changes or repairs itself or have another party/firm make the changes or repairs. The contractor shall reimburse the Government for any expenses incurred thereby.

(b) For every EIT product supplied under this contract/purchasing vehicle that does not comply with 36 CFR 1194, the contractor shall make every effort to replace or upgrade with a compliant, equivalent product, if commercially available and cost neutral. The replacement will occur on either the planned refresh cycle of the product or on the contract renewal date, whichever occurs first.

(End of Clause)

ATF-09 Notice to Delay Performance (APRIL 2025)

(a) In accordance with the 8(a) Partnership Agreement between the Small Business Administration (SBA) and the Department of Justice (DOJ), which became effective on June 1, 2007, the Contractor shall not begin performance under this purchase order until two- (2-) working days have passed from the date of its receipt.

(b) Unless the Contractor receives notification from the SBA that it is ineligible for this 8(a) award or otherwise receives instructions from the Contracting Officer, performance under this contract/purchasing vehicle may begin on the third (3rd) working day following receipt of such vehicle. If a determination of ineligibility is issued within the two- (2-) day period, the contract/purchasing vehicle shall be considered cancelled.

ATF-14 Electronic Invoicing (APRIL 2025)

(a) The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) and the Federal Acquisition Regulation (FAR) encourage contractors to invoice electronically. Invoicing electronically saves time, money, and physical storage space for both the Government and the contractor.

(b) Each invoice must be a proper invoice in accordance with Federal Acquisition Regulations (FAR) 32.905(b). The contractor may submit a combined invoice with each ATF contract/order number. The invoice must clearly identify the specific contract-line-item

15A00025Q00000095 Page 10 of 62 number (CLIN) or line number for which the contractor is seeking payment under the contract/order. If the invoice covers multiple CLINs or line items, the invoice must clearly identify specific amounts and activity applicable to each.

(c) Electronic invoices must be submitted to the ATF Contracting Officer's Representative or Point of Contact (COR/POC) named in Section G/3.3 of this contract and Financial Management Division (FMD), FinanceBranch@ATF.gov. Electronic invoices will serve as the official original copy. The e-mail subject line must contain the contract/purchasing vehicle's #, name of the ATF COR/ POC named in Section G of this contract and/or purchasing vehicle (e.g., 15A00025AAQA000XX | John Doe - Invoice #xxx). ATF will return to the contractor any invoices that do not contain the correct subject line information.

(d) Contractors who are unable to submit electronic invoices may mail their invoices to the COR/POC named in Section G/3.3 of this contract and FMD address provided below:

Bureau of Alcohol, Tobacco, Firearms & Explosives Attn: Finance Branch - EXPEDITE CONTRACT INVOICE 99 New York Avenue, NE Mail Drop 4S-288 Washington, DC 20226

(End of Clause)

ATF-17 Notice to the Government of Delays (APRIL 2025)

In the event the Contractor: 1) encounters difficulty in meeting performance requirements; 2) anticipates difficulty in complying with the contract-delivery schedule or completion date; or 3) has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of the contract, the Contractor shall immediately notify the Contracting Officer and the CO's Representative(s), in writing, giving pertinent details. However, this notice shall not be construed as a waiver by the Government of any required contractual-delivery schedule or date or any rights or remedies provided by law or under this contract; instead, this notice shall be information only in character.

(End of Clause)

ATF-18 Requirements for Access to Controlled Unclassified Information (APRIL 2025)

(a) Duplication or disclosure of the data and other information to which the Contractor will have access as a result of this contract is prohibited. It is understood that throughout performance of this contract the Contractor will have access to confidential and sensitive data, which is either the sole property of the Government or is the sole property of other than the contracting parties. The Contractor and its subcontractor(s) shall protect and maintain the confidentiality of all data, including after contract completion, to which access may be gained throughout the contract's period of performance. The Contractor and its subcontractor(s) shall not disclose said data, any interpretations and/or translations thereof, or data derivative, to unauthorized parties without the prior written approval of the Contracting Officer (CO). Subcontractors are subject to the same stipulations and will be held responsible for any violations of confidentiality.

(b) The Contractor will require each Contractor employee to submit to a criminal history check, prior to the employee's start date on the contract and as a pre-condition for employment relating to the subject matter of this effort. The Contractor shall maintain a record of all employee's original or digitally signed Police Check Inquiry forms, which shall be provided to the CO within five (5) days of completion. Exceptions to this section are contractor employees that hold a current Personal Identity Verification (PIV) card from any US Federal government, cabinet-level department or active law-enforcement officers.

ATF-19 Authority to Obligate the Government (APRIL 2025)

The Contracting Officer (CO) is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost chargeable to the contract can be incurred before receipt of a fully signed and awarded contract unless specific authorization from the CO is provided.

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ATF-20 Government-Furnished Property, Equipment and Information (APRIL 2025)

(a) During performance of a contract, the Government may furnish Government property, equipment and/or information when doing so would be in the best interest of the Government. Government furnished property, equipment, and/or information will be specified within the solicitation when possible and will be included in any resulting contract, task or delivery order or call, if provided.

(b) Request for Government furnished property, equipment and/or information will be reviewed by the Contracting Officer's Technical Representative and approved by the Contracting Officer.

(End of Clause)

ATF-21 All Items To Become The Property Of The Government (APRIL 2025)

Title to all source data and materials furnished by the Government, together with all related plans, designs, reports, materials, programs, and documentation submitted by the Contractor in performance of the contract and all other items pertaining to the Contractor's work and services to be performed under orders pursuant to this solicitation and contract shall become and remain the sole property of the Government upon contract completion. The Government will have the full right to use these materials and data for its purpose without further compensation or approval on the part of the Contractor. The Government shall have access to and the right to make copies of the above-mentioned items. All proprietary information, programs, etc. shall be indicated as such in the Contractor's proposal. The identification of information, programs, etc. as proprietary or confidential is subject to investigation and proof, as outlined in FAR clause 52.227-14, upon request by the Government. The Contractor is advised that information may be subject to release upon request pursuant to the Freedom of Information Act (5 U.S.C. 552).

(End of Clause)

ATF-22 Confidentiality of Information and Disclosure (APRIL 2025)

(a) The Contractor agrees, in the performance of this contract, to keep all information contained in source documents or other media furnished by the Government in the strictest confidence. The Contractor also agrees not to publish or otherwise divulge such information in whole or in part, in any manner or form, nor to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the Contractor's possession, to those employees needing such information to perform the work provided herein, e.g., on a need-to-know basis. There shall be no dissemination or publication, except within and between the Contractor and any subcontractors, of information developed under this contract or contained in the reports to be furnished pursuant to this contract without prior written approval from the Contracting Officer (CO). No news release (including photographs and films, public announcements, denial, or confirmation of same) on any part of the subject matter of this contract or any phase of any program hereunder shall be made without the prior written approval of the CO. The Contractor is prohibited from releasing to any source, other than the sponsoring activity, any interim, draft, and final reports or information pertaining to services performed under this contract until report approval or official review has been obtained.

(b) The Contractor agrees to immediately notify in writing the CO if the Contractor determines or has reason to suspect a breach of this clause. The Contractor agrees to insert the substance of this clause in any consultant agreement or subcontract hereunder.

1. Confidential information, as used in this clause, means:

i. information or data of a personal nature;

ii. proprietary information about an individual;

iii. information or data submitted by or about an institution or organization; or

iv. information or data pertaining to a law enforcement investigation or operation.

2. In addition to the types of confidential information described in (1) above, information which requires special consideration regarding the timing of its disclosure such as draft budget and strategic plans, studies or research, audits, etc. are also considered to be confidential information.

3. The CO and the Contractor may identify elsewhere in this contract specific information and/or categories of information which the Government will furnish to the Contractor or that the Contractor is expected to generate which is confidential. Similarly, the CO and the Contractor may identify such confidential information from time to time during the performance of the contract. Any disagreement as to what constitutes confidential information will be settled pursuant to the Disputes clause.

4. If it is established that information to be utilized under this contract is subject to the Privacy Act, the Contractor will follow the rules and procedures of the disclosure set forth in the Privacy Act of 1974, 5 U.S.C. 552a, and

15A00025Q00000095 Page 12 of 62 implementing regulations and policies, with respect to systems of records determined to be subject to the Privacy Act.

5. Confidential information, as defined above, shall not be disclosed without the prior written consent of the CO, and the individual(s), institution(s), or organization(s) affected. Confidential information, as defined in above shall not be disclosed without the prior written consent of the Bureau of Alcohol, Tobacco, Firearms & Explosives (ATF).

6. Whenever the Contractor is uncertain regarding the proper handling of material under the contract, or if the material in question is subject to the Privacy Act or is confidential information subject to the information contained in this clause, the Contractor shall obtain a written determination from the CO prior to any release, disclosure, dissemination, or publication.

(End of Clause)

ATF-23 Privacy or Security Safeguards (APRIL 2025)

(a) The details of all safeguards that the Contractor may design or develop under this contract shall not be published or disclosed in any manner without the expressed written consent of the Government during performance of the contract.

(b) The details of all safeguards that may be revealed to the Contractor by the Government as part of Government Furnished Information (GFI) in the course of performing under this contract shall remain the property of the Government and shall not be published or disclosed in any manner without the expressed written consent of the Government.

(c) The Government shall be afforded full, free, and uninhibited access to all facilities, installations, technical capabilities, operations, documentation, records, and databases for the purpose of carrying out a program of inspection to ensure continued efficiency and efficacy of safeguards against threats and hazards to data security, integrity, and confidentiality.

(d) If new or unanticipated threats or hazards are discovered by the Contractor, or if existing safeguards have ceased to function, the Contractor shall immediately bring the situation to the attention of the Government. Agreement shall then be reached on changes or corrections to existing safeguards or institution of new safeguards, with final determination or appropriateness being made by the Government. The Government's liability is limited to an equitable adjustment of cost for such changes or corrections, and the Government shall not be liable for claims of loss of business, damage to reputation, or damages of any other kind arising from discovery of new or unanticipated threats or hazards, or any public or private disclosure thereof.

(End of Clause)

ATF-24 Computer Security (APRIL 2025)

(a) The Contractor is responsible for briefing their staff on accountability, system security requirements and sound security practices. All contractors will be briefed by the Contracting Officer's Representative (COR) and must comply with U.S. Department of Justice and ATF Information Systems Security Directives. The Contractor will ensure every employee assigned to perform under this contract has signed the Certification Statements, indicating the individual has read and will comply with the order or directives.

(b) The Contractor will ensure that all departing contractor employees turn in their identification cards, keys, programs, data files, etc. within their possession to the COR. The Contractor will certify to the Contracting Officer that the hard disk drives of any workstations and/or laptops used by their departing employees have been purged of all Government information unless such equipment is reassigned to another employee on this contract. Additionally, the COR will notify the Information Security Branch when a contractor is departing so that their access can be removed from all information systems access that they were assigned as a user.

(c) At the termination of this contract, the Contractor shall certify in writing that all Government information has been cleared and purged from all contractor-owned equipment and electronic storage media. Government information on electronic media includes any data remnants from temporary file storage during processing.

(d) If system development, maintenance, or enhancements are performed as part of this contract, the Contractor will comply with ATF Information Security Branch policy and procedures to ensure the work being performed meets the minimum-security requirements. Contact the Information Security Branch for the current policy and procedures.

(e) Computer Security Training

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(1) All contractor employees must complete operations security training, presented by ATF, after contract award. The time and location of this training will be scheduled by ATF. Computer Security Awareness Training, presented by ATF, shall be completed on an annual basis.

(2) ATF reserves the right to limit or deny access of contractor employees to ATF information or systems in the event of a breach of this clause, or of any ATF, Department of Justice or other applicable law, regulation, or policy.

ATF-25 Observance of Legal Holidays / Federal Non-Workdays (APRIL 2005)

The following federal holidays are observed by ATF: New Year's Day, Martin Luther King Jr.'s Birthday, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, and Christmas Day. There are certain types of irregularly occurring circumstances that prompt the Government to close its offices where Contractor personnel are working, either on a national or local basis (e.g., bomb threats, inclement weather, power outages, death of national figures, holidays declared by Presidential order, or funding lapses).

Contractor staff shall not work if the Government is closed unless the Contracting Officer (CO) has given prior approval. Non-work due to the Government closing its facility or facilities is not an expense directly reimbursable to the Contractor. However, in those rare instances when Government operations are curtailed for the balance of a workday that has already commenced, the Contractor may bill for the balance of the scheduled workday with the written acknowledgement of the CO Representative and final approval of the Administrative CO.

ATF-27 Information Resellers or Data Brokers and Contractor's Employee Background Checks (APRIL 2025)

Under this contract, the Department obtains Personally-Identifiable Information (PII) about individuals and employees from the Contractor. The Contractor certifies that it has a security policy in place which contains procedures to promptly notify any individual whose PII (as defined by the Office of Management and Budget) was, or is reasonably believed to have been, lost or acquired by an unauthorized person while the data is under the control of the contractor. In any case in which the data that was lost or improperly acquired reflects or consists of data that originated within the Department or reflects sensitive law enforcement or national security interest in the data, the contractor shall notify the ATF Contracting Officer so that ATF may determine whether notification would impede a law enforcement investigation or jeopardize national security. In such cases, the contractor shall not notify the individuals until it receives further instruction and approval, via the Contacting Officer, from the ATF's Office of Science and Technology, Information Security Branch. The contractor assumes full responsibility for taking corrective action consistent with the Department's Data Breach Notification Procedures, which may include offering credit monitoring when appropriate.

(End of Clause)

ATF-31 Key Personnel (APRIL 2025)

(a) Key personnel will include those proposed by the Contractor, to be confirmed in the award letter furnished by the Contracting Officer (CO).

(b) Except as provided in paragraph d) below, during the 180 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the CO, in writing, within 15 days after the occurrence of any of these events and provide the information required by paragraph c) below.

After the initial 180-day period of the contract, the Contractor shall submit the information required by paragraph c) to the CO at least 30 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitution and complete Curriculum Vitae for the proposed substitute. The proposed substitute shall have comparable qualifications to those of the person being replaced. The CO shall notify the Contractor within 30-calendar days after receipt of all required information of the decision on the proposed substitution.

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(d) For temporary substitutions where the key person will not be reporting to work for three (3) consecutive workdays or more, the Contractor will provide a qualified replacement for the key person. This substitute shall have comparable qualifications to the key person. Any period exceeding two weeks will require the procedure as stated in paragraph c) above.

(e) The key personnel listed below are considered essential by the Government and to the work being performed under the contract and shall not be replaced or substituted for the 180 days (or other date specified in the contract) after award. The key personnel assigned to or utilized by the Contractor in the performance of a contract must be accessible to the Government for services under the contract. Replacements due to circumstances beyond the Contractor's control such as death, illness or the like must be of equal or better qualifications and approved by the CO's Representative (COR)/CO. The Contractor and/or Key Personnel shall be insured, licensed and/or certified if required by the state or local statute. The Contractor shall supply proof of state required insurance, license and/or certification to the COR within 30 days after notice of award. The following is the list of key personnel:

1. Project Manager and Technical Product Specialist.

(f) The Government reserves the right to examine and approve or disapprove the Contractor's staff based on information provided in credentials and/or résumés. The COR will notify the Contractor of acceptance of newly proposed employees within 10 days of receipt of credentials, diplomas, and résumés.

(g) Only those individuals that meet the qualifications of the contract, and have been approved by the CO/COR, shall perform services under the contract and the subsequent modifications. Under no circumstances will interns be approved to provide professional services under the contract.

(End of Clause)

ATF-37 Representation Regarding Acquisition by Lease, Purchase or Otherwise of any Equipment or Software (APRIL 2025)

(a) Representation Regarding Acquisition by Lease, Purchase or Otherwise, of any Equipment or Software to be used in, on, or to support any Department information-technology (IT) System where such Equipment or Software is Produced, Manufactured or Assembled by One or More Entities Owned, Directed or Subsidized by China.

1. In accordance with Section 516 of the Department Fiscal Year 2013 (FY 2013) Appropriations Act (Consolidated and Further Continuing Appropriations Act of 2013, Division B, Public Law 113-6) no funds may be used to acquire equipment to be used in, on, or to support any Department IT system produced, manufactured or assembled by one or more entities owned, directed or subsidized by China unless an agency has determined that the acquisition is in the national interest of the United States. Accordingly, by submitting an offer or quote, the Offeror represents that, as of the date of this proposal or offer, either (mark the paragraph that applies):

i. No equipment to be used in, on, or to support any Department IT system in performance of the subject work is produced, manufactured, or assembled by one or more entities owned, directed, or subsidized by China; or

ii. One (1) or more pieces of equipment to be used in, on, or to support any Department IT system in performance of the subject work is produced, manufactured, or assembled by one or more entities owned, directed, or subsidized by China.

2. If the offeror represents that, as of the date of this proposal or offer, any equipment to be used in, on, or to support any Department IT system in performance of the subject work is produced, manufactured, or assembled by one or more entities owned, directed or subsidized by China, the offer shall identify each such item and the vendor's/manufacturer's company name and address.

3. If the offeror is in line for award of the contract or order, and any items identified in response to this clause are not approved, the Contracting Officer will advise the offeror and may provide the offeror with the opportunity to revise its proposal.

ATF-41 Department Policy on Domestic Violence, Sexual Assault And Stalking (APRIL 2025)

(a) It is the Department's policy to enhance workplace awareness of and safety for victims of domestic violence, sexual assault, and stalking. This policy is summarized in DOJ Policy Statement 1200.02 (Policy Statement), available in full for public viewing at https://www.justice.gov/jmd/page/file/1047636/dl?inline.

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(b) The Contractor agrees, upon contract award, to provide notice of this Policy Statement, including at a minimum the above-listed URL, to all of Vendor's employees and employees of subcontractors who will be assigned to work on Department premises.

(c) POINT OF CONTACT FOR VICTIMS OF DOMESTIC VIOLENCE, SEXUAL ASSAULT AND STALKING: Current CO/COR.

(d) The ATF Contractor Victim Point of Contact at ATF is the Contracting Officer and/or Contracting Officer Representative, for the component or components that represent the Contractor's Place of Performance. The Contractor agrees to inform its employees and employees of subcontractors who will be assigned to work on Department premises of the name and contact information for the ATF Contractor Victim Point of Contact, for the component or components that represent the

Contractor's Place of Performance. The Contractor agrees to inform its employees and employees of subcontractors who will be assigned to work on Department premises of the name and contact information for the ATF Contractor Victim Point of Contact.

ATF-52 Indemnification Clause (MAY 2021)

Each Party shall assume the responsibility and liability for the acts and omissions of its own employees or agents in connection with the performance of their obligations under this contract that are executed within the scope of their employment, including claims for injury, loss or damage to personal property or death, except in the case of the federal Government, liability shall be determined pursuant to the Federal Tort Claim Act (FTCA - 28 U.S.C. § 1346). Contractor hereby agrees to indemnify, defend and hold the federal Government harmless from any loss, liability, costs or damages arising from actual or threatened claims or causes of action resulting from breach of any of its representations, warranties or covenants herein or the negligence, gross negligence or intentional misconduct of Contractor's respective officers, directors, employees, agents, contractors, members or participants etc. (as applicable).

(End of Clause)

DOJ-01 Whistleblower Information Distribution (Oct 2021)

Within 30 days of contract award, the contractor and its subcontractors must distribute the “Whistleblower Information for Employees of DOJ Contractors, Subcontractors, Grantees, or Sub-Grantees or Personal Services Contractors” (“Whistleblower Information”) document to their employees performing work in support of the products and services delivered under this contract (https://oig.justice.gov/sites/default/files/2020-04/NDAA-brochure.pdf). By agreeing to the terms and conditions of this contract, the prime contractor acknowledges receipt of this requirement, in accordance with 41 U.S.C. § 4712 and FAR

3.906 & 52.203-17, and commits to distribution. Within 45 days of award, the contractor must provide confirmation to the contracting officer verifying that it has distributed the whistleblower information as required.

(End of Clause)

DOJ-02 Contractor Privacy Requirements (JAN 2022)

A. Limiting Access to Privacy Act and Other Sensitive Information

(1) Privacy Act Information

In accordance with FAR 52.224-1 Privacy Act Notification (APR 1984) and FAR 52.224-2 Privacy Act (APR 1984), if this contract requires Contractor personnel to have access to information protected by the Privacy Act of 1974, the contractor is advised that the relevant DOJ system of records notices (SORNs) applicable to this Privacy Act information may be found at https://www.justice.gov/opcl/doj-systems-records.[1] Applicable SORNs published by other agencies may be accessed through those agencies’ websites or by searching the Federal Digital System (FDsys) available at http://www.gpo.gov/fdsys/. SORNs may be updated at any time.

(2) Prohibition on Performing Work Outside a Government Facility/Network/Equipment

Except where use of Contractor networks, IT, other equipment, or Workplace as a Service (WaaS) is specifically authorized within this contract, the Contractor shall perform all tasks on authorized Government networks, using Government-furnished IT and other equipment and/or WaaS and Government information shall remain within the confines of authorized Government networks at all times. Any handling of Government information on Contractor networks or IT must be approved by the Senior Component Official for Privacy of the component entering into this contract. Except where remote work is specifically authorized within this contract, the Contractor shall perform all

15A00025Q00000095 Page 16 of 62 tasks described in this document at authorized Government facilities; the Contractor is prohibited from performing these tasks at or removing Government-furnished information to any other facility; and Government information shall remain within the confines of authorized Government facilities at all times. Contractors may only access classified materials on government furnished equipment in authorized government owned facilities regardless of remote work authorizations.

(3) Prior Approval Required to Hire Subcontractors

The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (Subcontractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any Subcontractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

(4) Separation Checklist for Contractor Employees

The Contractor shall complete and submit an appropriate separation checklist to the Contracting Officer before any employee or Subcontractor employee terminates working on the contract. The Contractor must submit the separation checklist on or before the last day of employment or work on the contract. The separation checklist must verify: (1) return of any Government-furnished equipment; (2) return or proper disposition of personally identifiable information (PII)[2], in paper or electronic form, in the custody of the employee or Subcontractor employee including the sanitization of data on any computer systems or media as appropriate; and (3) termination of any technological access to the Contractor’s facilities or systems that would permit the terminated employee’s access to PII or other sensitive information.

In the event of adverse job actions resulting in the dismissal of a Contractor or Subcontractor employee before the separation checklist can be completed, the Prime Contractor must notify the Contracting Officer within 24 hours and confirm receipt of the notification. In the case the Contractor is unable to notify the Contracting Officer, then the Contractor should notify the Contract Officer’s Representative (COR).

Contractors must complete the separation checklist with the Contracting Officer or COR by returning all Government-furnished property including, but not limited to, computer equipment, media, credentials and passports, smart cards, mobile devices, Personal Identity Verification (PIV) cards, calling cards, and keys and terminating access to all user accounts and systems. Unless the Contracting Officer requests otherwise, the relevant Program Manager or other Key Personnel designated by the Contracting Officer or COR may facilitate the return of equipment.

B. Privacy Training, Safeguarding, and Remediation

(1) Required Security and Privacy Training for Contractors

The Contractor must ensure that all employees take appropriate privacy training, including Subcontractors who have access to PII as well as the creation, use, dissemination and/or destruction of PII at the outset of the employee’s work on the contract and every year thereafter.