Laboratory equipment inspection, calibration and repair services

The Federal Highway Administration (FHWA) is seeking qualified contractors to provide laboratory equipment inspection, calibration, and repair services for the Central Federal Lands Highway Division (CFLHD) and Western Federal Lands Highway Division (WFLHD). The primary qualification requirement is current A2LA accreditation to ISO/IEC 17025 with demonstrated expertise in mechanical, dimensional, thermodynamic, and related technical areas; contractors must also provide their own specialized measuring devices traceable to the National Institute of Standards and Technology. Services will encompass inspection, calibration, and repair of laboratory equipment used in highway construction materials testing across 19 Western states, with stainless steel weights requiring accredited calibration and the prime contractor retaining full responsibility for contract performance even when subcontracting specialized repairs. Evaluation will prioritize technical capability and past performance over price, with technical and non-price factors deemed more important than cost considerations. The deadline for submitting technical questions was December 11, 2025, and quotations are due by December 18, 2025, at 2:00 PM Mountain Standard Time.

This solicitation is not designated as a set-aside for small businesses and will result in a single-award Blanket Purchase Agreement (BPA) with a base year and four one-year option periods, carrying an estimated total value of $350,000. The procurement will cover services for twelve CFLHD trailers and nine WFLHD trailers, with CFLHD deploying an average of three trailers annually and WFLHD deploying five trailers per year. Services will be performed at multiple locations including mobile laboratories throughout the 19-state region, the CFLHD Depot in Lakewood, Colorado, and the WFLHD Facility in Vancouver, Washington, with travel beyond 50 miles from the contractor's primary business address eligible for reimbursement at GSA rates, subject to advance government approval for premium travel costs. The NAICS code for this procurement is 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with an industry size standard of $27.5 million.