RFQ 6982AF26Q000002 Lab Equipment Calibration and Repair.pdf

REQUEST FOR QUOTATION (RFQ)

for

LABORATORY EQUIPMENT

INSPECTION, CALIBRATION AND REPAIR SERVICES

Blanket Purchase Agreement (BPA) in support of

CENTRAL FEDERAL LANDS HIGHWAY DIVISION

WESTERN FEDERAL LANDS HIGHWAY DIVISION

FEDERAL HIGHWAY ADMINISTRATION

Issuing Office: United States Department of Transportation

Federal Highway Administration (FHWA) Central Federal Lands Highway Division (CFLHD)

Lakewood, CO 80228

Agency Contact: Chinh Le, Contract Specialist Email: chinh.le@dot.gov

Solicitation Number: 6982AF26Q000002

Solicitation Release Date: December 4, 2025

Technical Questions Due Date: December 11, 2025 2:00 PM Mountain Standard Time (MST)

Quotation Due Date: December 18, 2025 2:00 PM Mountain Standard Time (MST)

Vendors will not be reimbursed for any costs incurred in developing submissions in response to this RFQ.

RFQ INFORMATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in part 12. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation Number 6982AF26Q000002 is issued as a Request for Quote (RFQ) for Laboratory Inspection, Calibration, and Repair Services

This acquisition is not set-aside for small business concerns. the North American Industry Classification System (NAICS) code is 811310 with an industry size standard of $27.5 million.

This solicitation incorporates provision and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquistion.gov.

All contractors must have a current active registration in the System for Award Management (www.SAM.gov) at the time of quote submission in order to be eligible to receive an award under this

RFQ.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in DOT solicitations.

Examples include:

• 52.222-25, Affirmative Action Compliance, and

• 52.212-3(d), Offeror Representations and Certifications—Commercial Products and Commercial Services.

Contracting officers will not need to consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

file://cflprnt2.cflhd.local/common/P&A/ACQTEAM/FAR%20Overhaul/Part%2012/www.acquistion.gov http://www.sam.gov/

SECTION B -- SUPPLIES OR SERVICES AND PRICES

B.1 CONTRACT TYPE

This requirement is for a single-award Blanket Purchase Agreement (BPA). A hybrid BPA, consisting of Firm-Fixed-Price and/or Labor-Hour type line items, is recommended for this acquisition. Firm-Fixed- Price, Time-and-Materials (T&M), and Labor-Hour (LH) contract type line items will be available for labor, travel, and other direct costs. T&M and LH included in Call Orders issued under the BPA will include a ceiling price, which the contractor exceeds at its own risk. Call Orders under this BPA are anticipated to be predominantly Firm-Fixed-Price (FFP). Time-and-Materials (T&M), Labor-Hour (LH), or Hybrid type orders will only be utilized when the extent or duration of a particular task cannot be determined with reasonable certainty. A Hybrid order is an order that contains a combination of FFP and

T&M/LH.

B.2 SERVICES AND PRICING

Laboratory Equipment Inspection & Calibration Description

Inspection & Calibration at CFLHD Depot Hourly Rate

Inspection & Calibration at WFLHD Facility Hourly Rate

Inspection & Calibration at Field Locations Hourly Rate

Travel

CFLHD, WFLHD,

& Field Locations Hourly Rate

Base Year 01/01/2026-12/31/2026

Option Year 1 01/01/2027-12/31/2027

Option Year 2 01/01/2028-12/31/2028

Option Year 3 1/01/2029-12/31/2029

Option Year 4 01/01/2030-12/31/2030

The required non-personal services shall be provided in accordance with this Statement of Work

B.3 EXTENT OF OBLIGATION

This BPA does not obligate any funds. The Government shall only obligate funds through the issuance of authorized Call Orders placed under this BPA. There is no guaranteed minimum order associated with this BPA. The quote provider shall incur costs under the BPA only in the performance of Call Orders issued, in accordance with the ordering procedures and the period of performance (PoP) contained herein.

No other costs are authorized without express written consent of the ordering activity the Contracting Officer (CO).

B.4 ESTIMATED BPA VALUE

The Government estimates the total value of this BPA to be $350,000.00 for all Call Orders issued within the five years of performance (one year base plus 4 one-year options). The Government does not guarantee that the total value of $350,000.00 will be met; rather it is an estimated maximum possible BPA value.

B.5 ORDERING

All services under this BPA are to be performed in accordance with the BPA and Call Orders issued by the ordering activity CO. The following will apply to all Call Orders under this BPA:

a. A Request for Quote (RFQ) will be issued by the Government for each new Call Order requirement. On a regular basis, the quote provider must have sufficient procedures and personnel in place to return a quote within 3 business day after the issuance of an RFQ. To ensure services begin timely, the Government may occasionally ask for the quote provider’s cooperation in returning the quotation within the same business day. The Government will, in all circumstances, allow for the maximum practicable quote response time.

b. The terms and conditions of the BPA take precedence over Call Order terms and conditions.

c. Call Orders shall not imply authorization to exceed or change the BPA terms and conditions.

d. Individual Call Orders may be awarded through the last day of the BPA PoP.

e. Each Call Order will include description of the work, quantities, amounts, ceiling value, PoP and other data as appropriate required

SECTION C – STATEMENT OF WORK

C. PURPOSE/OBJECTIVE

The Federal Highway Administration (FHWA) requires Laboratory Inspection, Calibration, and Repair Services to support current and future roadwork projects across a 19-state region. These services are essential to ensure that laboratory equipment used for materials testing and quality assurance is properly inspected, calibrated, and repaired in accordance with applicable standards.

C.1 INSPECTION REQUIREMENTS

The agreement is for inspection services for equipment used for testing highway construction materials (i.e. soils, aggregates, asphalt, concrete); checking, standardizing, calibrating and/or verifying equipment used in mobile laboratories (trailers) at project construction sites, at Central Federal Lands (CFLHD’s) Depot in Lakewood, Colorado, and at Westerns Federal Lands (WFLHD’s) Facility in Vancouver, Washington. The equipment is owned by the United States Department of Transportation (DOT), FHWA, CFLHD-WFLHD.

Inspection Locations:

• In mobile trailers located at project construction sites throughout 19 Western States including Alaska, Arizona, California, Colorado, Hawaii, Idaho, Kansas, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, and Wyoming.

• In stock at CFLHD Depot located at 12305 W. Dakota Avenue, Lakewood, CO.

• In stock at WFLHD Facility located at 610 East 5th Street, Vancouver, WA.

C.1.1 Qualifications, Inspection Measuring Devices, and Personnel

C.1.1.1 The Contractor must have current A2LA accreditation to ISO/IEC 17025 from a national calibration agency. The accreditation scope must include specific qualifications related to equipment/parameters for calibration and dimensional testing with respect to the following areas:

• Mechanical

• Dimensional

• Dimensional Testing

• Thermodynamics

• Time and Frequency

• Fluid Quantities

C.1.1.2 The Contractor will provide its own specialized measuring devices (reference standards) for the inspection of Government equipment. These devices must be certifiably traceable to the National Institute of Standards and Technology (NIST) including Estimation of Uncertainty (EMU) at 95% confidence level.

An EMU is not required for the lab equipment being measured, only the reference standards being used.

The Contractor shall also have an Instron password for adjustments of Instron equipment.

C.1.1.3 The Contractor will provide personnel that are qualified to satisfactorily perform inspections of highway materials testing equipment and all components associated with the equipment (i.e. straight edges, weights, tamping rods, etc.). At all times during performance, the Contractor shall provide competent personnel who are satisfactory to the Contracting Officer’s Representative (COR). The

Government reserves the right to request removal or replacement of employees who fail to perform satisfactorily.

C.1.1.4 Copies of accreditations, inspection measuring device certifications, and personnel qualifications and associated certifications must be current and submitted to the COR for review and approval. Copies of these items may also be requested at any time after initiation of work to validate that they are current.

C.1.2 Inspection Work Performed

The Contractor will perform the duties described within the terms and limitations of the BPA.

Inspection duties include and must be in accordance with the following:

C.1.2.1 Inspections will be performed on equipment that is currently used in approximately 22 mobile testing trailers. The Contractor will conduct site visits to perform inspection services. Site visits will be scheduled by the issuance of a call signed by the CO within the terms of this agreement. Contractor will be contacted by the COR to submit a price proposal for each site visit specified in the RFQ generally one

(1) week in advance of the scheduled visit. The number of hours plus travel will be agreed to in advance of any site visit and the call order will be issued based on a not to exceed price.

C.1.2.2 The COR will schedule one of two types of site visits; either a standard site visits or an emergency site visit. For a standard site visit, the Contractor is expected to be on-site within one week’s notice. For an emergency site visit, the Contractor is expected to be on site within one day’s notice.

Multiple site visits may be required each year; however, they will be scheduled to optimize the largest amount of equipment inspections possible per visit.

C.1.2.3 The COR will indicate the specific site location where equipment is to be inspected. Equipment that needs inspection may be fixed in trailers or in stock at the CFLHD Depot or WFLHD Facility on a standby basis for dedication to a trailer prior to shipment. Trailers may be on standby at the CFLHD Depot or WFLHD Facility or at project construction sites where they are used for materials testing.

C.1.2.4 Travel shall be direct/cost-reimbursable. All travel requirements identified at the Call Order level. The Contractor will be reimbursed for actual, allowable, and allocable travel costs incurred during contract performance in accordance with Federal Government travel regulations, procedures, and rates in effect on the date of travel. Overhead and fees shall not be added, and only actual travel costs will be reimbursed.

Local travel will not be reimbursed unless otherwise specified in the Call Order. Local travel is hereby defined to mean any and all travel within a fifty (50) mile radius of the Offeror's place of business, or main place of performance.

The Contractor must submit an itemized invoice to the COR, including receipts for travel and lodging expenses, per diem for meals and other miscellaneous expenses, and a trip report documenting inspection and travel labor hours. Consult the GSA website at https://www.gsa.gov/travel for applicable per diem rates by location for the current year.

C.1.2.5 The inventories of the equipment to be inspected and calibrated in the typical CFLHD and WFLHD lab trailers are provided in Appendix A and B, respectively.

C.1.2.6 All equipment inspections must be performed in accordance with the procedures and specifications of the following:

https://www.gsa.gov/travel

• American Association of State Highway and Transportation Officials (AASHTO)

• American Society of Testing and Materials (ASTM)

• Specific manufacturers or as stipulated by the COR

Inspection of equipment will be in accordance with the most current versions of AASHTO R 18, “Standard Recommended Practice for Establishing and Implementing a Quality Management System for Construction Materials Testing Laboratories,” and AASHTO R 61, “Standard Practice for Equipment Calibrations, Standardizations and Checks.”

C.1.3 Specific Equipment Inspection Requirements

• General Purpose Oven(s) – Inspection and calibration shall be at fixed temperature points or over its full range of use. Fixed temperature points of inspection shall be at the constant temperature settings at which the oven is used. A calibrated electronic thermometer probe or total submersion thermometer shall be used. The total time of inspection for each temperature point requires monitoring temperatures approximately every half hour until three stable readings are taken. The oven temperature shall be continuously monitored, and the corresponding high and low temperatures recorded.

• Ignition Furnace – AASHTO T 308

• Balances – AASHTO M 231

• General Calibration Weights – AASHTO M 231

• Temperature Measuring Devices including Liquid in Glass – ASTM E 77

• Electronic/Mechanical Timers for Sieve Shakers – Certified timing device will be used to verify the performance of the timing unit. The respective certified reading will be recorded for a fixed time of ten minutes.

• Straight Edge – AASHTO T 99/T 180

• Liquid Limit Device and Grooving Tool – AASHTO T 89

• Moisture-Density Rammers and Molds and Mechanical Compactor for Moisture-Density –

AASHTO T 99 / T 180.

• Gyratory Compactor and Molds – AASHTO T 312

• Internal Angle of Gyration Using Simulated Loading – AASHTO T 344

• Rice Vacuum System – AASHTO T 209

• CoreLok Automatic Vacuum Sealing Method (Gmb) – AASHTO T 331

• Universal and Compression Testing Machines – ASTM E4-16

• Specific Gravity Basket – AASHTO T 85

• Unit Weight Bucket – ASTM C 29

• Sieves – ASTM E 11

• San Equivalent Shaker – AASHTO T 210

• Marshall Molds – AASHTO T 245

• Concrete Slump Cone and Rod – AASHTO T 119

C.1.3.1 When equipment is found to be out-of-tolerance; it will be adjusted by the Contractor to revert into tolerance. Equipment that is found to be deficient (e.g. does not fall within specification limitations) must be marked for removal from service until it is repaired or replaced and shown by inspection or test to perform as required. Each piece of equipment on which work was performed must be tagged and labeled. Contractor-furnished tags must include the calibration technician name, calibration status, and the date calibrated (do not write a calibration due date on tag).

C.1.3.2 The Contractor may be required to make repairs for CFLHD-WFLHD work to continue in a timely manner, especially at project construction sites. As such, the Contractor must have ready access to repair parts for the field trailer equipment detailed in Appendices A and B to avoid delays related to parts availability and purchasing; particularly, when called upon to perform an emergency site visit. The Contractor must also be capable of conducting simultaneous emergency site visits.

C.1.3.3 All repairs shall be subject to the issuance of a call order authorized by the CO prior to the work being done. Repairs may be required at the CFLHD Depot, WFLHD Facility, or at a specific construction site located in the 19-State Region.

C.1.3.4 An Inspection Report and Trip Report (Adobe .pdf format) must be emailed to the COR within 1 week following completion of inspection. An inspection report is to be provided for each piece of equipment or item inspected/repaired. The forms should contain pertinent data supporting inspection compliance. If adjustments are made, the data - both before and after adjustments - will be included.

Equipment deficiencies, corrections, repairs and other notations will also be indicated as appropriate. All inspection reports will state the name and serial number of both the Government equipment inspected, as well as the specific inspection measuring device utilized by the Contractor for the inspection. Incomplete inspection reports will not be accepted. The trip report to detail the dates and times of travel and inspection services, as well as any Government equipment that was non-operational and unrepairable at the conclusion of the inspection.

C.2 PROSECUTION OF THE WORK

C.2.1 Prior to the initiation of work, the Contractor will provide submittals to the COR for review and approval. These submittals will include Contractor accreditations, inspection and measuring device certifications traceable to NIST, personnel qualifications and certifications, and inspection report forms.

Similar submittals may also be requested by the COR at any time after initiation of work to validate that they are current.

C.2.2 The COR will contact the Contractor to schedule all site visits for inspection services. The COR will schedule one of two types of site visits: either a standard site visit or an emergency site visit. For a standard site visit, the Contractor will be expected to be on-site within one week’s notice. For an emergency site visit, the Contractor will be expected to be on site within one day’s notice. The COR will indicate the specific site location, as well as the equipment that requires inspection. Site visits will be authorized by the issuance of a call order in accordance with the Ordering Clause contained herein.

C.2.3 The Contractor will perform inspection services on site on equipment identified by the COR.

When equipment is found to be out-of-tolerance, it should be adjusted by the Contractor to bring it back into tolerance. If equipment repairs are needed for equipment to be properly calibrated, a call order will be issued by the CO to authorize the required repairs. Upon completion of a site visit, each piece of equipment on which work was performed must be properly tagged and labeled by the Contractor.

C.2.4 The Contractor must submit a draft itemized invoice, inspection reports, trip report, and receipts for inspection services and equipment repairs, including travel expenses, to the COR for review and approval prior submitting the final invoice for processing.

C.3 CONTRACT MANAGEMENT / SUPERVISION

C.3.1 The CO shall issue call orders on all service requirements within in their authority. No oral statement of any person, including the COR, and no written statement of any person other than the CO will modify the terms of the BPA.

C.3.2 COR will be designated with the issuance of the first call order. The Contractor will be given a copy of the designation memorandum along with a statement of the COR’s authority. The CO will notify the Contractor in writing of any changes in COR designation.

C.3.3 The designated COR will have the responsibility to prepare RFQ and the authority to deliver RFQs to the Contractor. Once work order pricing is agreed upon, the CO will issue a formal call order.

C.3.4 Performance of work under the call orders to be subject to the technical direction of the COR as follows:

• Reviewing and approving Contractor submittals pertaining to accreditation, traceable inspection and measuring devices, personnel qualifications, and inspection reports

• Scheduling multiple site visits for inspection/calibration services

• Detailing each site visit location and equipment to be inspected/calibrated

• Recommending emergency repairs to the CO

• Reviewing and approving equipment tagging and inspection reports

• Reviewing and approving Contractor invoices and trip reports for inspection and calibration services, equipment repairs, and travel expenditures for payment.

C.3.5 Contractor’s Program Manager (PM): Upon issuance of the BPA, the Contractor shall provide the CO with the name of the person designated as its PM. The PM shall exercise overall management responsibility for the contract effort, receive technical clarification, and handle problems arising under the contract, such as dismissals and disciplinary matters. The PM shall be responsible for coordinating matters of mutual concern with the CORs.

C.3.6 Supervision of Contractor Employees: This agreement shall not be used to provide personal services. The Government’s contract administration and monitoring shall not be so detailed or continual as to constitute supervision of contractor personnel. Government personnel shall not perform any supervisory functions for contractor personnel such as appraising individual performance, scheduling of leave, or directing overall work performance. These are the Contractor’s responsibilities.

C.3.7 The Contractor is responsible for general supervision of its personnel as well as the quantity, quality and timeliness of work, attendance, and overall performance. The Contractor also ensures that inspection and trip reports are submitted timely and that invoicing properly documents all elements as required within this agreement.

C.3.8 Personnel assigned under this BPA shall always be employees of the Contractor and under the direction and control of the Contractor. The Contractor shall always be responsible for the supervision of its employees in the performance of the services required. If the Contractor finds clarification necessary with respect to the scope of services to be performed or the way the services are to be performed, it shall be requested in writing addressed to the COR. Contractor personnel shall not at any time during the contract period be employees of the Government.

SECTION D – PACKAGING AND MARKING

D.1 PACKAGING

Unless otherwise specified, items requiring physical shipment must be preserved, packed, and packaged using best commercial practices to ensure safe acceptance by common carriers at the most economical rates. Packaging must provide adequate protection against physical and environmental damage or deterioration during handling, storage, and transportation.

D.2 SHIPMENT AND MARKING

Each shipment and all accompanying documentation must clearly identify the BPA number, Call Order number, contractor’s name, item description, quantity, and indicate whether the delivery is partial or final.

Information provided to the COR must also include the COR’s name and address.

All markings must be clear, legible, and consistent with best commercial practices to ensure accurate receipt and handling.

D.3 F.O.B. POINT

The F.O.B. point for any hard copy submittals and delivered items, unless otherwise directed by the Government shall be:

Federal Highway Administration Federal Highway Administration Central Federal Lands Division Western Federal Lands Division 12300 West Dakota Avenue, Suite 167 610 East 5th Street Lakewood, Colorado 80228 Vancouver, Washington 98661

D.4 EQUIPMENT REMOVAL

Any Contractor-owned equipment, accessories, and devices located on Government property shall be dismantled and removed from Government premises by the Contractor, at the Contractor’s expense, within thirty (30) calendar days after contract expiration. Exceptions to this requirement shall be mutually agreed upon by the Government and the Contractor and written notice issued by the CO.

SECTION E – INSPECTION AND ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov

52.246-2 INSPECTION OF SUPPLIES-FIXED-PRICE (AUG 1996)

52.246-4 INSPECTION OF SERVICES-FIXED-PRICE (AUG 1996)

52.246-6 INSPECTION-TIME-AND-MATERIAL AND LABOR-HOUR (MAY 2001)

E.2 INSPECTION AND ACCEPTANCE

All work hereunder shall be subject to review by the Government. All deliverables will be inspected for content, completeness, accuracy, and conformance to call order requirements. Delivery of deliverable items shall not constitute acceptance. The COR is responsible for inspection and acceptance of all deliverables and services.

The Government requires a period not to exceed thirty (30) calendar days after receipt of final deliverable items for inspection and acceptance or rejection, unless otherwise specified in the call order. For periods exceeding thirty (30) days, it is the responsibility of the Contractor to confirm receipt and acceptance of the deliverable(s).

E.3 ACCEPTANCE CRITERIA

Certification by the COR or CO of satisfactory services provided is contingent upon the Contractor performing in accordance with the terms and conditions of the BPA, any call order issued, and all modifications. Deliverable items rejected under any resulting call order shall be corrected in accordance with the applicable clauses. Reports, documents and narrative type deliverables will be accepted when all discrepancies, errors or other deficiencies, identified in writing by the Government, have been corrected.

https://www.acquisition.gov/

SECTION F – DELIVERIES OR PERFORMANCE

F.1 CLAUSES INCORPORATED BY REFERENCE

52.242-15 STOP-WORK ORDER (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

52.247-34 F.O.B. DESTINATION (NOV 1991)

F.2 PERIOD OF PERFORMANCE

The Period of Performance is for one (1) twelve (12) month base period and followed by four (4) twelve

(12) month option years. The anticipated performance period will commence upon award of the first BPA Call. In addition, FAR Clause 52.217-8, Option to Extend Services (Nov 1999), is included in the RFQ and resultant BPA.

F.3 PLACE OF PERFORMANCE

Services will be performed throughout the 19-State Region and at the CFLHD Equipment Depot (Lakewood, CO) or WFLHD Facility (Vancouver, WA).

Federal Highway Administration Federal Highway Administration

Central Federal Lands Division Western Federal Lands Division 12300 West Dakota Avenue, Suite 167 610 East 5th Street Lakewood, Colorado 80228 Vancouver, Washington 98661

F.4 CALL ORDER DELIVERABLES

Call orders will identify specific deliverables and performance standards required in the performance of each call order.

F.5 ISSUANCE OF CALLS

Under this BPA, as work requirements materialize, within the POP and within the funds allotted, the CO will direct the Contractor to perform work as generally described in Section C. The CO will issue such directions to the Contractor in the form of a call.

Prior to issuance of any call, the COR will discuss with the Contractor the work to be performed, the schedule of delivery and will negotiate the estimated cost. The estimated number of hours plus travel will be agreed to in advance of any site visit and the call will be issued on the basis of a not to exceed price.

Except as specifically provided herein, the Government makes no representation as to the number of orders or actual amount of work which will be assigned. The Contractor shall not perform any work nor incur any cost until receipt of a specific order signed by the CO.

F.6 RESPONSIBILITY FOR CONTRACT ADMINISTRATION

The CO has the overall responsibility for this BPA. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details, and/or delivery schedules. However, the CO may delegate other responsibilities to a COR.

The responsibilities of the COR include but are not limited to:

• inspecting and monitoring the Contractor's work;

• determining the adequacy of performance by the Contractor in accordance with the terms and conditions of this contract and any order;

• acting as the Government's representative in charge of work at the site to ensure compliance with contract requirements insofar as the work is concerned and

• advising the CO of any factors which may cause delay in performance of the work.

The COR does not have the authority to make new assignments of work or to issue directions that cause an increase or decrease in the price of an order issued hereunder without the COs written concurrence or otherwise affect any other contract terms without the COs consent.

F.7 STANDARDS OF CONDUCT

At all times during performance, the Contractor shall provide competent personnel who are satisfactory to the CO/COR. The Government reserves the right to request removal or replacement of employees who fail to perform satisfactorily.

If any work under this BPA gives contractor personnel access to confidential or proprietary business, technical, or financial information belonging to the Government or to other private parties which the Government is associated with, the Contractor and its employees shall treat such information as confidential. The Contractor and its employees shall not appropriate such information for its own use or disclose such information to third parties unless specifically authorized by the CO in writing.

F.8 COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970

Performance of work shall comply with the provisions of the Occupational Health and Safety Act of 1970, as amended (OSHA). If, at any time during the performance of this agreement, the Government-furnished facilities and/or equipment do not conform to OSHA standards, the Contractor shall notify the COR, in writing, including a recommendation for corrective actions.

F.9 LIABILITY INSURANCE

The Contractor shall indemnify and hold harmless the Government, its officers, and employees from and against all claims, demands, suits, damages, losses and expenses, including but not limited to attorney fees arising out of or resulting from the performance of the work under this agreement, provided that any such claim, damage, loss or expense is attributable to bodily injury or death, or to injury to person(s) or destruction of tangible property which is caused in whole or part by the negligence of the Contractor, its officers, or employees, or in the negligent breach of any of its obligations under this agreement. Nothing herein, however, shall require the Contractor to indemnify or hold harmless the Government from any such claims, damages, losses, or expenses based solely upon the action or omission of the Government, except to the extent such claims, damages, losses are caused by the concurrent negligence of the Contractor and the Government to the extent of the Contractor’s share of such concurrent negligence.

The Contractor shall obtain and keep in force, during the term of this BPA or otherwise as required, the following minimum insurance:

Workers’ compensation and employer’s liability - $100,000 General liability - $500,000 per occurrence

Automobile liability - $200,000 per person $500,000 per occurrence for bodily injury $200,000 for property damage

Under the Federal Driver’s Act, Contractor personnel are not covered by Government insurance;

therefore, Contractor personnel shall be covered by the Contractor’s insurance. The Contractor shall provide to the CO copies of insurance papers upon receipt of the contract award and prior to commencing any work on the contract. The Contractor’s employees shall provide commercial, personal or Contractor-owned vehicles when on official duty.

SECTION G – CONTRACT ADMINISTATION

G.1 CONTRACT ADMINISTRATION DATA

The Contractor shall provide sufficient management to ensure that this contract is performed efficiently, accurately, on time, and in compliance with the requirements of this document. Specifically, the Contractor shall designate a single Program Manager (PM) to oversee this BPA and supervise staff assigned to this BPA. The Contractor shall provide all personnel, supplies, facilities, transportation, materials, supervision, and other items and non-personal services necessary to meet the requirements of the individual call orders.

G.2 CONTRACTOR POINT OF CONTACT

Program Manager

TBD

G.3 GOVERNMENT CONTRACTING OFFICER REPRESENTATIVE

Central Federal Lands Highway Division Robert Norick Office: 720-963-3487 | Cell: 303-704-2640 Lakewood, CO 80228 robert.norick@dot.gov

G.4 GOVERNMENT CONTRACTING OFFICER

Chinh Le Contracting Officer Central Federal Lands Highway Division 720-963-3549 chinh.le@dot.gov

Department of Transportation Federal Highway Administration Central Federal Lands Highway Division 12300 W. Dakota Avenue Lakewood, CO 80228

G.5 CONTRACT ADMINISTRATION DATA

The Contractor shall provide sufficient management to ensure that this BPA is performed efficiently, accurately, on time, and in compliance with the requirements of this document. Specifically, the Contractor shall designate a single Program Manager (PM) to oversee this BPA and supervise staff assigned to this BPA. The Contractor shall provide all personnel, supplies, facilities, transportation, materials, supervision, and other items and non-personal services necessary to meet the requirements of the individual call orders.

mailto:robert.norick@dot.gov mailto:chinh.le@dot.gov

G.6 CONTRACTING OFFICER’S AUTHORITY

The CO is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the CO. In the event the Contractor makes any changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

G.7 INVOICE INSTRUCTIONS

1252.232-70 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2022) (DEVIATION AUG 2025)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Processing system. The Department of Transportation utilizes the DELPHI system for processing invoices. The DELPHI module for submitting invoices is called iSupplier. Access to DELPHI is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. Vendors submitting invoices are required to submit invoices via iSupplier (DELPHI) and authenticated via www.login.gov.

(d) Invoice requirements. To receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in iSupplier (DELPHI) shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

(9) Travel. If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

(TAR Class Deviation 2025-02_A1)

(10) The following statement “The Contractor certifies that, by submitting this invoice to the Government, the supplies and/or services billed have been shipped, rendered, or delivered in accordance with instructions issued by the ordering officer; that they are reflected in the quantities and/or period of performance stated on the invoice; and that such supplies and/or services conform to the quantity and quality requirements specified in the applicable contract, order, or blanket purchase agreement.

Furthermore, pursuant to Executive Order 14173, Ending Illegal Discrimination And Restoring Merit-Based Opportunity, the Contractor certifies that it is in compliance with the Equal Protection principles of the Constitution and all applicable Federal anti-discrimination laws, and acknowledges that such compliance is material to the Government’s payment decision under the False Claims Act (31 U.S.C. § 3729(b)(4)). The Contractor also affirms that it does not operate any diversity, equity, and inclusion (DEI) initiatives that are inconsistent with the Equal Protection principles of the Constitution and the non-discrimination requirements of Federal law, as interpreted by the Supreme Court in Students for Fair Admissions v. Harvard, 600 U.S. 181 (2023).”

(e) Payment system registration. All persons accessing the iSupplier (DELPHI) will be required to have their own unique user ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions.

(2) To create a www.login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then www.login.gov will reply with an email confirming the email address.

(3) iSupplier (DELPHI) registration instructions: New users should navigate to:

http://einvoice.esc.gov to establish an account. Users are required to log in to iSupplier (DELPHI) every 45 days to keep it active.

(4) Training on DELPHI. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov .

(5) Account Management. Vendors are responsible to contact their assigned COR when their firm's points of contacts will no longer be submitting invoices, so they can be removed from the system

(f) Waivers. For contractors/vendors who are unable to utilize DOT's DELPHI system, waivers may be considered by DOT on a case-by-case basis. Vendors should contact their Contracting Officer's Representative (COR) for procedures.

(g) Exceptions and alternate payment procedures. If, based on one of the circumstances set forth in 1232.7002(a) or (b), and the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. If DELPHI is succeeded by later technology, the Contracting Officer will supply the Contractor with the latest applicable electronic invoicing instructions.

(End of clause) http://www.login.gov/ http://www.login.gov/ http://einvoice.esc.gov/ http://einvoice.esc.gov/

G.7 CONTRACTOR SUPERVISION

The Contractor shall provide total supervision of its staff. Government personnel are not authorized or permitted to supervise any Contractor personnel. The Contractor's PM for this contract shall communicate with the CO and COR to determine the Government's work requirements as set forth in the Statement of Work and shall assure that these requirements are fulfilled. In the event the designated PM is incapacitated due to illness or injury or otherwise is to be removed by the Contractor during the contract performance, replacement of the incumbent PM shall be subject to the approval of the CO.

G.8 RISTRICTIONS AND STANDARDS OF CONDUCT

The Contractor's employees shall conduct only business covered by this contract during periods paid for by the Government or Sponsor, as applicable. The Contractor shall not conduct any other business while charging to the contract/call.

G.9 PHYSICAL SECURITY

The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for Contractor use under any call. If performing in a Government facility, at the close of each work period, Government facilities, equipment, and materials shall be secured.

G.10 IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor personnel working at Government facilities are required to obtain and wear identification badges during performance of this contract.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 BPA START-UP

The Contactor shall be prepared to accept and respond to call order requests upon the effective date of the

BPA.

H.2 BPA PERFORMANCE MEASURES AND STANDARDS

In addition to the requirements set forth in the BPA, further specific performance standards may be provided with each Call Order.

H.3 NON-PERSONAL SERVICE CONTRACT

This contract is a non-personal services contract as defined in the FAR at subpart 37.101. It is understood and agreed that the contractor and/or contractor’s employees and subcontractors:

(1) shall perform the services specified herein as independent contractors, not as employees of the government;

(2) shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints attendant to the performance of this contract;

(3) shall be free from supervision or control by any government employee with respect to the manner or method of performance of the services specified; but

(4) shall, pursuant to the government’s right and obligation to inspect, accept or reject the work, comply with such general direction of the Contracting Officer, or the duly authorized representative of the Contracting Officer, as is necessary to ensure accomplishment of the contract objectives.

H.4 PROCUREMENT AUTHORITY

The Federal Highway Administration, Central Federal Lands Office of Acquisition and Western Federal Lands Acquisitions & Contracts Branch are the only agenceis that is authorized to modify, suspend, or terminate performance under this BPA.

H.5 CONTRACTOR LIABILITY

The Government cannot indemnify the Contractor or its Subcontractor(s) from liability as a result of the performance of work under this contract. Therefore, the Contractor is required to obtain adequate property, vehicle, and liability insurance during the entire period of performance, as appropriate.

H.6 QUOTE PREPARATION COSTS

The costs incurred for quoting on call opportunities are at the sole discretion of the Contractor. Therefore, these costs are unallowable as direct costs under the BPA and Call Orders and cannot be charged to the Government as direct costs. Contractors are to handle such costs in accordance with their disclosure statements/cost accounting system.

H.7 CLOSEOUT OF CONTRACT FILES

The Government will initiate the administrative closeout of call orders after receiving evidence that all technical requirements have been completed. The Contractor shall furnish all required documents in support of the closeout of individual call orders under this BPA. The Government anticipates the timeframe to complete administrative close out of individual call order will not exceed six (6) months.

The costs incurred in the administrative closeout of call orders and contract files are unallowable direct costs under the contract and, therefore, cannot be charged as direct costs to the Government. Contractors are to handle such costs in accordance with their disclosure statements/cost accounting systems.

H.8 GOVERNMENT FURNISHED OR CONTRACTOR ACQUIRED PROPERTY

Equipment provided by the Government or acquired by the Contractor for the performance of work under this contract shall be maintained and accounted for in accordance with the provisions of FAR Part 45. At the conclusion of the BPA or Call Orders, all equipment provided by the Government to the Contractor shall be returned to the Government in the same condition as when provided to the Contractor, less normal wear and tear. The Contractor is responsible for transporting all equipment to FHWA, F.O.B Destination, at the conclusion of the BPA or Call order.

SECTION I - FEDERAL ACQUISITION REGULATION (FAR) AND TRANSPORTATION

ACQUISITION REGULATION (TAR) PROVISIONS AND CLAUSES

PROVISIONS

FAR & TAR PROVISIONS INCORPORATED BY REFERENCE

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at https://www.acquisition.gov/far

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statement-Representation (JAN 2017)

52.204-7 System for Award Management (DEVIATION Sept 2025) 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations – Representation

(NOV 2015)(DEVIATION SEP 2025)

52.212-1 Instructions to Offerors -- Commercial Products and Commercial Services (Sep

2023)(DEVIATION SEP 2025)

52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products (FEB

2021) 52.222-48 Exemption from Application of the Service Contract Labor Standard to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification (MAY

2014)(DEVIATION OCT 2025)

1252.239-71 Information Technology Security Plan and Accreditation (Nov 2022)

FAR & TAR PROVISIONS IN FULL TEXT

52.240-90 Security Prohibitions and Exclusions Representations and Certifications

(DEVIATION SEP 2025)

(a) Definitions. As used in this provision—

Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

https://www.acquisition.gov/far

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or…