Janitorial services at the U. S. Embassy Brussels, Belgium
Closed Pre-Solicitation Posted
This opportunity was awarded. See the award notice from , or the latest solicitation from .
- Solicitation number
- 19GE5025R0079
- Agency
-
Office of Acquisition Management
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561720 Janitorial Services
- PSC
- S201 Housekeeping- Custodial Janitorial
- Place of performance
- Brussels Belgium
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State Office of Acquisition Management, specifically the Regional Procurement Support Office in Frankfurt, Germany, is seeking janitorial services for the U.S. Embassy in Brussels, Belgium. The contract will cover comprehensive cleaning services for embassy office buildings and four embassy-owned residences, including tasks such as toilet disinfection, air freshening, sanitary services, and maintenance of equipment and devices. Contractors must be proficient in written and spoken English and possess the necessary authorization to operate and do business in Belgium. Key requirements include obtaining local business registration, addressing potential entry or work visa issues, and being registered in the U.S. System for Award Management (SAM) database. The solicitation, planned for release in May 2025, will be posted on www.sam.gov under solicitation number 19GE5025R0079, with award selection based on full and open competition procedures.
The contract will be a Fixed Price type, with an initial 12-month base period and four additional option years, set to commence in September 2025. There is no specific set-aside designation for this opportunity, and the total contract value is not explicitly stated in the pre-solicitation notice. The successful contractor will be responsible for providing all necessary labor, materials (including soap, paper products, and sanitary supplies), and equipment for the janitorial services. The solicitation deadline is May 15, 2025, and interested firms must demonstrate their capability to perform work in Belgium, including a detailed explanation of their steps to obtain local business authorization. The contract will be administered by Contract Specialist Guido Arnold and will be subject to the laws and regulations of the United States of America.
Notice text
PRE-SOLICITATION NOTICE
Solicitation No.: 19GE5025R0079
The Regional Procurement Support Office, Frankfurt provides the following Pre-Solicitation Notice
regarding the issuance of a Request for Proposal (RFP) for:
Janitorial services at the U.S. Embassy Brussels, Belgium for its premises, including Chief of Mission Residence (CMR), Deputy Chief of Mission Residence (DCR), and office spaces.
The Regional Procurement Support Office in Frankfurt, Germany, intends to issue an RFP and award a Fixed Price type contract during the third quarter of calendar year 2025.
The successful contractor shall perform janitorial services, toilet disinfection, air freshening and sanitary services and maintenance/replacement of devices, including furnishing all labor, materials such as but not limited to soap, paper products and sanitary supplies and bins, equipment and services, for all office buildings of the U.S. Embassy in Brussels, Belgium and
for four (4) listed US Embassy Brussels, Belgium owned residences located in the Brussels localities.
The contract’s period of performance is set to begin in September 2025 and last 12 months, with four (4) additional option year periods.
The Solicitation is planned to be issued in May 2025, and the solicitation package will be posted on www.sam.gov with solicitation number 19GE5025R0079.
Firms shall be knowledgeable in written and spoken English.
In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Furthermore, authorization shall include the requirement to be registered to do business in Belgium:
a. A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country, and to obtain in-country business registration.
b. Details of your findings and a description of what your organization will be required to undertake to obtain licensing; and
c. Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.
You will be required to provide information that clearly shows you are able to perform work in Belgium. Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified.
Registration in the US System for Award Management (SAM) database is mandatory to be considered for award. Offerors may obtain information on registration and annual confirmation requirements at the help tab of https://www.sam.gov and the Federal Service Desk: www.fsd.gov. (The FSD is a free technical support service desk for user assistance.)
Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.
The Contract Specialist for the administration of this contract is Guido Arnold,
email: ArnoldG@state.gov.
Files
| File | Type | Posted |
|---|---|---|
| 19GE5025R0079 Pre-Solicitation Notice.pdf |
Notice history
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