J065--NOTICE OF INTENT TO SOLE SOURCE FY26 SERVICES (BASE+4) | Varian TrueBeam and ARIA Support | 630

The Department of Veterans Affairs Veterans Health Administration, Veterans Integrated Service Network 2 is seeking firm-fixed price maintenance services for Varian TrueBeam radiation oncology equipment and related software (ARIA and Eclipse) located at Brooklyn VA Medical Center in Brooklyn, New York. This Sources Sought Notice represents a Notice of Intent to Sole Source and is classified as a Request for Information only, meaning it does not obligate the government to award a contract. The requirement encompasses all labor, full service maintenance, tools, equipment, software and hardware updates, transportation, and Varian parts for repair and preventive maintenance on specified equipment including the TrueBeam STX system with various imaging and delivery components. Interested vendors must submit written capabilities statements to Contracting Officer Daniel Zielinski at daniel.zielinski@va.gov by April 1, 2026 at 10:00 AM Eastern Time; telephone inquiries will not be accepted. No specific evaluation criteria beyond the capability to perform services of this scope and scale are detailed in the notice.

The contract contains no set-aside designations and no incumbent contractor or potential awardee is identified in the notice. The contract period runs from May 1, 2026 through April 30, 2027 for the base year, with four option years included, extending the potential contract duration through April 30, 2031. The specific equipment requiring maintenance includes eight major components with designated serial numbers: ARIA, Eclipse, TrueBeam STX Essentials, STx Option, hMLC, MV Imager, KV Imager, RAPIDARC Delivery, and Optical Imaging systems. No specific budget range or award value is disclosed in this Sources Sought Notice. The government has not yet released a detailed Statement of Work, and vendors are advised to use this notice to assess their ability to support maintenance services of this size and scope.