36C24226Q0483 - Sources Sought Notice - 630.pdf
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- Attached to
- J065--NOTICE OF INTENT TO SOLE SOURCE FY26 SERVICES (BASE+4) | Varian TrueBeam and ARIA Support | 630
- Solicitation number
- 36C24226Q0483
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs Network Contracting Office (NCO) 2 for firm-fixed price maintenance services on Varian TrueBeam radiation oncology equipment. The solicitation number is 36C24226Q0483, with responses due by April 1, 2026 at 10:00 AM Eastern Time. This notice represents a Notice of Intent to Sole Source and is classified as a Request for Information only, not a formal solicitation or request for proposals, and does not obligate the Government to award a contract.
The requirement covers maintenance of Varian TrueBeam and related software (ARIA and Eclipse) located in the Radiation Oncology Department at Brooklyn VA Medical Center, 800 Poly Place, Brooklyn, NY 11209. The contract period runs from May 1, 2026 through April 30, 2026 (one base year), with four option years included. Services must encompass all labor, full service maintenance, tools, equipment, software and hardware updates, transportation, and parts (excluding non-Varian parts) for repair and preventive maintenance on the specified equipment list, which includes the TrueBeam STX with Essentials configuration, STx Option, hMLC, MV Imager, KV Imager, RAPIDARC Delivery, and Optical Imaging components with designated serial numbers. Interested vendors must submit written capabilities statements to Contracting Officer Daniel Zielinski at daniel.zielinski@va.gov by the April 1, 2026 deadline; telephone inquiries are not accepted.
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Text version
Sources Sought Notice
*= Required Field Sources Sought Notice
SUBJECT* NOTICE OF INTENT TO SOLE SOURCE FY26 SERVICES (BASE+4) | Varian TrueBeam and ARIA Support | 630
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 14215
SOLICITATION NUMBER* 36C24226Q0483
RESPONSE DATE/TIME/ZONE 04-01-2026 10:00 EASTERN TIME, NEW YORK,
USA
ARCHIVE 90 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
SET-ASIDE
PRODUCT SERVICE CODE* J065
NAICS CODE* 811210
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
Network Contracting Office (NCO) 2
3495 Bailey Avenue
Building 3, 2nd floor
Buffalo NY 14215
POINT OF CONTACT*
Contracting Officer
Daniel Zielinski
716-862-7461 ext.22380
PLACE OF PERFORMANCE
ADDRESS Brooklyn VA Medical Center
800 Poly Place
BrooklyN NY
POSTAL CODE 11209
COUNTRY USA
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is a “Request for Information” only. This Sources Sought Notice is not a request for formal proposals or quotes. It is neither a solicitation announcement or a request for quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought Notice shall be in writing and include a capabilities statement to Contracting Officer Daniel Zielinski, daniel.zielinski@va.gov, no later than 04/01/2026 at 10:00am EST. Telephone inquires shall not be accepted.
**This is not a full statement of work but should allow vendors to determine if they are able to perform services of this size and scope.
1. This firm-fixed price requirement is for maintenance of Varian TrueBeam and related software located in the Radiation Oncology Department (See equipment list below) of the Brooklyn VA Medical Center, located at 800 Poly Place, Brooklyn, NY 11209 from 05/01/2026 to 04/30/2026, including four (4) option years.
2. This requirement shall include all labor, full service, maintenance, tools, equipment, software updates, hardware updates, transportation and parts (excluding non-Varian parts) required to perform repair and preventive maintenance (PM) on listed equipment and software.
3. Equipment List
Name Serial Number
ARIA
Eclipse TrueBeam STX – Essentials H191535 STx Option HST1535 hMLC HHM0339 MV Imager HXM2460 KV Imager HXK2460
RAPIDARC DELIVERY HRD2486
OPTICAL IMAGING HOI2460
mailto:daniel.zielinski@va.gov
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